Official UK procurement notice
Framework for Light & Heavy Vehicle Repairs (Mechanical and Electrical) including Servicing and MOTs
Authority: South Lanarkshire Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThese services will be delivered to the Council’s Community and Enterprise Resources Roads, Transportation and Fleet Services for the purposes of servicing and repairing the Council’s fleet of vehicles and plant. This will include mechanical and electrical repairs, and servicing and MOTs to the Council’s fleet of approximately 1700 vehicles. All repairs shall be covered by appointed contractors where the Council does not have an in house capacity to undertake this requirement.
Service Requirement
To cover the range of Vehicle Repairs, Service and MOTs required under a Framework Agreement the Council is looking to appoint several service providers to accommodate the Council’s vehicle fleet and plant.
This will be based on the following categories of vehicle:
- Cars / Car Derived Vans (to typically include all cars, small trailers, small and medium vans)
- Light Goods Vehicles (LGV) up to 3,500kg
- Goods Vehicles/Passenger Vehicles in excess of 3500kg
- Buses
- Plant, e.g. Forklifts and Lifting Plant.
And covers: -
- MOT – Both Heavy and Light Vehicles
- Servicing – Both Heavy and Light Vehicles
- Mechanical and Electrical Repair – Both Heavy and Light Vehicle
- Engine Repair/Replacement – Both Heavy and Light Vehicle
- Plant Repair and Servicing – e.g. Forklifts and Lifting Plant.
- Recurrence: Renewal of the Framework will commence prior to the conclusion of this Framework. If the Council do not take up the extension option, renewal will commence 2027. If the extension option is exercised, renewal will commence 2029.
CPV: Maintenance and repair services related to specific parts of vehicles · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of vehicle brakes and brake parts · Repair and maintenance services of vehicle gearboxes · Repair and maintenance services of vehicle transmissions · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Light Vehicles/Minibuses (up to 3.5T)Renewal
The Framework will be procured in accordance with the procedures laid down in Regulation 34 of The Public Contracts (Scotland) Regulations 2015. Additional information: Sub Lot 1.1: Mechanical Repair
Sub Lot 1.2: Electrical Repair
Sub Lot 1.3: Servicing & MOT
Lot #2Heavy Vehicles/Minibuses (Over 3.5T)Renewal
The Framework will be procured in accordance with the procedures laid down in Regulation 34 of The Public Contracts (Scotland) Regulations 2015. Additional information: Sub Lot 2.1: Mechanical Repair
Sub Lot 2.2: Electrical Repair
Sub Lot 2.3: Servicing Only
Lot #3PlantRenewal
The Framework will be procured in accordance with the procedures laid down in Regulation 34 of The Public Contracts (Scotland) Regulations 2015. Additional information: Sub Lot 3.1: Mechanical Repair
Sub Lot 3.2: Electrical Repair
Sub Lot 3.3: Servicing Only
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Suitability
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon.
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that th…
- Condition of participationno text publishedMinimum: SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: - Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for t…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for Light & Heavy Vehicle Repairs (Mechanical and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Renewal of the Framework will commence prior to the conclusion of this Framework.
If the Council do not take up the extension option, renewal will commence 2027. If the extension option is exercised, renewal will commence 2029.
- First published
- 2 Oct 2025, 12:49 BST
- Last source update
- 3 Dec 2025, 16:59 GMT
- Award evaluation window
- 16 Jan 2026 – …
- Authority reference
SLC/CE/25/085- FTS notice number
2025/S 000-079500- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a6b5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Publisher note: Aligned Tender Training will be available via a Webinar for bidder’s seeking assistance with the tender process. The Aligned Tender Training will be hosted by the Supplier Development Programme (“SDP”) on Thursday 11 December 2025 at 10:30am-12:00pm Link - https://www.sdpscotland.co.uk/events/aligned-tender-training-1957/ SPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 - Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 - Serious and Organised Crime Declaration SPD Questions 3A1 to 3A.8 - Serious and Organised Crime – Information Sharing Protocol with Police Scotland Form SPD Question 3D.11 - Non-Collusion Certificate SPD Question 4B.5.1 -Insurance Certificates - Employer’s Liability - 10000000. GBP - Public Liability - 50000000 GBP - Combined Motor Trade Insurance Under this contract bidders will be required to actively participate in the achievement of Community Benefits. A summary of the expected Community Benefits has been provided within the attachment area/technical envelope and bidders will be asked to provide details of the Community Benefits they can offer as part of their bid. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30280. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30280. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits are as detailed within the tender documents. (SC Ref:817258)
How it was run
Official notice- Appointment period ends
- 16 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Jan 2026, 12:00 GMT
Timeline
1 Dec 2025 → 16 Jan 2026 · 4 dates- Next notice expected331 days ago1 Dec 2025
- Notice published328 days ago3 Dec 2025, 16:59 GMT
- Admission / appointment period ends284 days ago · period end, not a bid countdown16 Jan 2026, 12:00 GMT
- Bids opened284 days ago16 Jan 2026, 12:00 GMT
Notice history
4 events · 2 releases on Find a Tender · since 3 Dec 2025- Published value updated to £4,000,0003 Dec 2025, 16:59 GMTwas £2,000,000
- Status changed to active3 Dec 2025, 16:59 GMT
- Procurement method changed3 Dec 2025, 16:59 GMT
- Deadline published: 16 Jan 2026, 12:00 GMT3 Dec 2025, 16:59 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.