Official UK procurement notice
Framework for hire of plant and tools
Authority: East Lothian Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionHire of Plant and Tools
- Recurrence: Four years.
CPV: Grounds-maintenance equipment · Hire of construction and civil engineering machinery and equipment with operator · Road-maintenance equipment
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 2 lots · 13 suppliers appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Hire of Operated Plant & ToolsAwardedRenewal
Hire of operated Plant and Tools. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).
Lot #2Hire of Non Operated Plant and Tools.Awarded
Hire of Non Operated Plant and Tools. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Management Arrangements: 10%
- Faults/Rectification Proposals: 4%
- FWF/Living Wage: 3%
- price: 80%
- Sustainability: 3%
Published award criteria (5)
- Management Arrangements: 10
- Faults/Rectification Proposals: 4
- FWF/Living Wage: 3
- Sustainability: 3
- Price: 80
- Economic & financial standing
It is a requirement that tenderers financial standing will pass the
requirements of the East Lothian Council financial health evaluation
(Appendix 2 Financial Health Evaluation Flowchart).
The tenderer must hold or commit to obtain, prior to the commencement
of the Contract the following types and levels of insurance:
- Employers (Compulsory) Liability insurance GBP 5m each and every
claim (unless exempt).
- Public Liability Insurance GBP 10m each and every claim.
- Contractors All Risk Insurance GBP 2m each and every claim.
- Motor vehicle insurance with an appropriate level of indemnity as deemed by the supplier.
- Plant and Equipment Insurance with an appropriate limit of indemnity as deemed by the supplier.
Minimum: The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart. The financial information provided will require to meet the following criteria. (i) The ratio of total assets to total liabilities (net assets) should be positive in … - Technical & professional ability
Bidders should provide a minimum of two relevant examples from the last 3 years that demonstrate experience and ability to deliver a service similar in scale and scope to the requirements of this framework (APPENDIX 1).
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for hire of plant and tools” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Four years.
- First published
- 5 Oct 2023, 14:39 BST
- Last source update
- 23 Jul 2024, 16:49 BST
- Award evaluation window
- 6 Nov 2023 – …
- Authority reference
ELC-23-0043- FTS notice number
2024/S 000-022915- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040845Find a Tender
- Electronic trading
- electronic payment
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. QUALITY: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD. HEALTH AND SAFETY: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD. As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools, but also to provide assistance with community projects, as well as engaging in supply chain initiatives. For successful tenderers there will be an obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year. This will be delivered through East Lothian Works who will be in contact with the successful tenderer. The value of the contract is the maximum value of the contract including Lots 1 & 2. This value is dependent on demand of service. (SC Ref:772704)
How it was run
Official notice- Appointment period ends
- 6 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 6 Nov 2023, 12:00 GMT
Timeline
6 Nov 2023 → 23 Jul 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown6 Nov 2023, 12:00 GMT
- Bids opened6 Nov 2023, 12:00 GMT
- Bids must remain valid until6 Feb 2024, 23:59 GMT
- Notice published23 Jul 2024, 16:49 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete23 Jul 2024, 16:49 BST
Published amendments (1)
Additional Information relating to highlighted sections of the ITT Document. Areas highlighted in yellow within the tender documents would be finalised at point of award if successful.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Hire of Operated Plant & Tools
- Signed
- 27 Jun 2024
- Value
- ceiling above
- Status
- active
Hire of Non Operated Plant and Tools.
- Signed
- 27 Jun 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Hire of Operated Plant & Tools | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 2 · Hire of Non Operated Plant and Tools. | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
13 commercial parties on the notice- A. G. Thomson & SonsFramework contractor
- DR Plant Hire Ratho LtdFramework contractor
- Dawsongroup Environmental Municipal Civil LimitedFramework contractor
- Ecr surfacing limitedFramework contractor
- GAP Group LimitedFramework contractor
- Hermiston Plant Hire LtdFramework contractor
- Hillhouse Quarry Group LtdFramework contractor
- Hire Station LimitedFramework contractor
- Hireline LimitedFramework contractor
- Jarvie Plant LtdFramework contractor
Show 3 more suppliers
- John McGeady LtdFramework contractor
- MAM Contracting LtdFramework contractor
- ST BOSWELLS MOWERSFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.