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Published 21 Sept 2021, 15:55 BST

Official UK procurement notice

Framework for Grounds Maintenance, Snow Clearing and Winter Gritting Assistance

Official notice

Authority: NHS Lanarkshire (NHS & healthcare)

Framework agreement5 lotsServicesOpen procedureSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Scotland (UKM8)

Framework ceiling (notional)£180,000total for 5 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 27 Sept 2021awarded 8 Nov 2021

Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

NHS Lanarkshire Health Board, a statutory body constituted pursuant to the National Health Service (Scotland) Act 1978 (“the Board”), wishes to put in place a framework for Reactive Grounds Maintenace including the provision of a Winter Service covering gritting and snow clearing in order to support NHS Lanarkshire’s in-house grounds maintenance team (“the Service”).

NHS Lanarkshire has an in-house grounds maintenance team that undertakes planned/routine and unplanned reactive/emergency grounds maintenance, winter gritting and snow clearing. During periods of adverse weather conditions and staff shortages/holiday periods the in-house team frequently require assistance to ensure that healthcare facilities throughout NHS Lanarkshire can continue to function. NHS Lanarkshire therefore wishes to establish a multi-supplier framework agreement for reactive grounds maintenance and winter services (gritting & snow clearing) across five geographical areas of the health board.

Recurrence: A further contract notice may be published following the initial contract term or the conclusion of any extension periods.

CPV: Grounds maintenance services

How this framework works

From the published notice

Places: up to 15 suppliers · 7 bids on the busiest of 5 lots (0.5 per place) · 4 appointed

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot

Lot #1Winter Service Upper ClydesdaleAwardedRenewal

Please refer to Appendix 1- Specification

Delivery: Scotland

Extensions: An opportunity to review and extend the contract for a further one (1) year with an options one (1) year thereafter. (2+1+1).Variant bids: not allowed

77314000 Grounds maintenance services

Lot #2Winter Service Monklands and surrounding areaAwardedRenewal

Please refer to Appendix 1 -Specification

Delivery: Scotland

Extensions: An opportunity to review and extend the contract for a further one (1) year with an options one (1) year thereafter. (2+1+1).Variant bids: not allowed

77314000 Grounds maintenance services

Lot #3Winter Service Hamilton and surrounding areaAwardedRenewal

Please refer to appendix 1- specification

Delivery: Scotland

Extensions: An opportunity to review and extend the contract for a further one (1) year with an options one (1) year thereafter. (2+1+1).Variant bids: not allowed

77314000 Grounds maintenance services

Lot #4Winter Service East Kilbride and Camglen areaAwardedRenewal

Please refer to appendix 1- specification

Delivery: Scotland

Extensions: An opportunity to review and extend the contract for a further one (1) year with an options one (1) year thereafter. (2+1+1).Variant bids: not allowed

77314000 Grounds maintenance services

Lot #5General Grounds Maintenance (all NHSL sites)AwardedRenewal

Please refer to appendix 1- specification

Delivery: Scotland

Extensions: An opportunity to review and extend the contract for a further one (1) year with an options one (1) year thereafter. (2+1+1).Variant bids: not allowed

77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 5 lots

Quality: 30%Price: 70%

Published sub-criteria (2)

Quality/Technical: 30%
price: 70%

Published award criteria (2)

Quality/Technical: 30
Price: 70

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
“Framework for Grounds Maintenance, Snow Clearing and Winter Gritting…” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · A further contract notice may be published following the initial contract term or the conclusion of any extension periods.
First published: 21 Sept 2021, 15:55 BST
Last source update: 8 Nov 2021, 14:54 GMT
Award evaluation window: 27 Sept 2021 – …
Authority reference: NHSL648
FTS notice number: 2021/S 000-027964
Classification (CPV): Grounds maintenance services
Delivery area: Scotland (UKM8)
Official registry OCID: ocds-h6vhtk-02daee Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:673078)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 27 Sept 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 27 Sept 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

27 Sept 2021 → 8 Nov 2021 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
27 Sept 2021, 12:00 BST
Bids opened
27 Sept 2021, 12:00 BST
Notice published
8 Nov 2021, 14:54 GMT

Notice history

5 events · 4 releases on Find a Tender · since 24 Sept 2021

Published value published: £180,000
24 Sept 2021, 12:15 BST
Status changed to active
24 Sept 2021, 12:15 BST
Procurement method changed
24 Sept 2021, 12:15 BST
Deadline moved to 27 Sept 2021, 12:00 BST
24 Sept 2021, 12:15 BST
-1 days · was 28 Sept 2021, 12:00 BST
Status changed to complete
8 Nov 2021, 14:54 GMT

Published amendments (2 · 2 deadline changes)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	27 Sept 2021	28 Sept 2021	+1 d
—	Bid openingConditions for opening of tenders · IV.2.7	27 Sept 2021	28 Sept 2021	+1 d
—	DeadlineTime limit · IV.2.2	28 Sept 2021	4 Oct 2021	+6 d
—	Bid openingConditions for opening of tenders · IV.2.7	28 Sept 2021	4 Oct 2021	+6 d

Extension of 24 hours due to previous deadline falling on a public holiday

The Board has made a revision to the commercial response document and has therefore granted an extension to allow all tenderers a sufficient amount of time to respond.

Routine re-releases (4)

2021-09: 1 release · 21 Sept 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 74 from SMEs · busiest of 5 lots

Contracts signed 5latest 8 Nov 2021

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Lot 1 – Winter Service Upper Clydesdale
Signed
8 Nov 2021
Value
—
Status
active
Lot 2 – Winter Service Monklands and surrounding area
Signed
8 Nov 2021
Value
—
Status
active
Lot 3 – Winter Service Hamilton and surrounding area
Signed
8 Nov 2021
Value
—
Status
active
Lot 4 – Winter Service East Kilbride and Camglen area
Signed
8 Nov 2021
Value
—
Status
active
Lot 5 – General Grounds Maintenance (all NHSL sites)
Signed
8 Nov 2021
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Winter Service Upper Clydesdale	6bids · 6 electronic · 6 from abroad	3	—	£20,305 – £89,350
2 · Winter Service Monklands and surrounding area	7bids · 7 electronic · 7 from abroad	4	—	£27,989 – £114,025
3 · Winter Service Hamilton and surrounding area	7bids · 7 electronic · 7 from abroad	4	—	£25,545 – £122,250
4 · Winter Service East Kilbride and Camglen area	7bids · 7 electronic · 7 from abroad	4	—	£10,150 – £37,000
5 · General Grounds Maintenance (all NHSL sites)	6bids · 6 electronic · 6 from abroad	4	—	£15,875 – £33,925

Contracting authority & participating public bodies

NHS Lanarkshire

Contracting authorityNHS & healthcareBody governed by public lawHealth NHS Lanarkshire Headquarters, Kirklands, Fallside Road, Bothwell, Scotland, G71 8BBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Hamilton Sheriff CourtReview body Hamilton

Framework contractors & participating bidders

4 commercial parties on the notice

IpsumFramework contractor 2-4 Watt Road, Hillington, Glasgow, Scotland, G52 4RRContact phone
John McGeady LtdFramework contractor Craighead Industrial Estate, Whistleberry Road, Blantyre, UK, G72 0THContact phone
LandscopeFramework contractor 4 Dunnswood Road, Cumbernauld, Scotland, G67 3ENContact phone
Motion Scot Construction Services LtdFramework contractor 20 Redburn Avenue , Giffnock, Glasgow, UK, G46 6RHContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.