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Published 20 Dec 2022, 12:34 GMT

Official UK procurement notice

Framework Agreement relating to the Provision of a Food Distribution Network to Lancashire County Council (Including the Supply and Delivery of Fruit, Vegetable and Salad Products)

Official notice

Authority: Lancashire County Council (Local council)

Framework agreementGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: North West (UKD4)
Framework ceiling (notional)£31,600,000framework ceiling, not attributable revenue
Submissions closed 25 Jan 2023awarded 16 Mar 2023

Re-procurement plannedThe Provision of a Food Distribution Network · tender expected

What is being bought

Published requirement description

The Authority (Lancashire County Council) is inviting tenders on the terms set out in this ITT to secure a single supplier framework for the distribution of food and drink products including the supply and delivery of fresh fruit and vegetables to over 500 Authority units.

The Duration of the Framework Agreement will be for an initial period of 3 years. With the option to extend for any given period up to a maximum of a further 12 months.

  • Recurrence: The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

CPV: Food, beverages, tobacco and related products · Fruit, vegetables and related products

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1The Purchaser (LCC) is inviting tenders on the terms set out in this ITT to secure a…AwardedRenewalPublished value£31,600,000

The Purchaser (LCC) is inviting tenders on the terms set out in this ITT to secure a single supplier framework for the distribution of food and drink products including the supply and delivery of fresh fruit, vegetables and salad products to over 500 units, including schools, care homes, day centres and civic units.

The contracted distributor will be responsible for the supply and delivery of fresh fruit, vegetable and salad products and will also be responsible for the distribution of food and drink supply contracts that are currently ongoing and may be retendered throughout the duration of the framework agreement.

The Duration of the Framework Agreement will be for an initial period of 3 years. With the option to extend for any given period up to a maximum of a further 12 months.

In addition, the Purchaser wishes to establish this framework (where the successful Tenderer's capacity and capability permits) as

accessible for use by other public sector bodies including:

  • Blackburn with Darwen Borough Council
  • Blackpool Borough Council
  • Bolton Metropolitan Borough Council
  • Bury Metropolitan Borough Council
  • Cheshire East County Council
  • Cheshire West and Chester Council
  • Derbyshire County Council
  • Halton Borough Council
  • Knowsley Metropolitan Council
  • Manchester City Council
  • Oldham Metropolitan Borough Council
  • Rochdale Metropolitan Borough Council
  • Salford City Council
  • Sefton Council
  • St Helens Council
  • Stockport Metropolitan Borough Council
  • Tameside Metropolitan Borough Council
  • Trafford Metropolitan Borough Council
  • West Lancashire Borough Council
  • Wigan Metropolitan Borough Council
  • Wyre Borough Council
  • Lancashire Fire and Rescue Service
  • The Police and Crime Commissioner for Lancashire

The framework is estimated to be between £4,000,000 and £5,000,000 per annum based on the Purchaser's own recent historical data. (Between £16,000,000 and £20,000,000 over the maximum 4-year period)

The value of participation by the wider public sector authorities listed above for the maximum 4 years is not guaranteed and an estimated figure is provided.

The estimated range is between £0 to £2,900,000 per annum over the maximum 4 years of the agreement (£11,600,000 in total)

Therefore, for the duration of the Framework Agreement (including the extension period) the anticipated total framework value is estimated to be between £16,000,000 and £31,600,000

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

Delivery: North West
Extensions: The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. · The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15300000 Fruit, vegetables and related products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Technical: 55%
  • Product Testing: 5%
  • price: 40%
Published award criteria (3)
  • Technical: 55
  • Product Testing: 5
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Framework Agreement relating to the Provision of a Food Distribution…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The initial framework term is 3 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

First published
20 Dec 2022, 12:34 GMT
Last source update
30 Mar 2023, 11:42 BST
Award evaluation window
25 Jan 2023 – …
Authority reference
CR/CORP/LCC/22/1545
FTS notice number
2023/S 000-009271
Classification (CPV)
Food, beverages, tobacco and related productsFruit, vegetables and related products
Delivery area
North West (UKD4)
Official registry OCID
ocds-h6vhtk-0392d7 Find a Tender

Publisher note: The tender documents are available on Lancashire County Council's electronic tendering site. https:// www.lancashire.gov.uk/iSupplier/ Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge. Please note: Tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period. Registration is necessary in order to view the tender details and obtain tender documentation. The RFQ (Request for Quote) number (tender reference number for online tendering system) is 15353912

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
25 Jan 2023, 10:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
25 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

25 Jan 2023 → 30 Mar 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    25 Jan 2023, 10:00 GMT
  2. Bids opened
    25 Jan 2023, 12:00 GMT
  3. Notice published
    30 Mar 2023, 11:42 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Mar 2023, 11:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs
Contracts signed 1latest 16 Mar 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement relating to the Provision of a Food Distribution Network to Lancashire County Council (Including the Supply and Delivery of Fruit, Vegetable and Salad Products)

    Signed
    16 Mar 2023
    Value
    £31,600,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

Lancashire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fishergate, Preston, North West, PR18XJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria