Official UK procurement notice
Framework Agreement for Pharmacy Robots, Inventory Management Systems, Assets, and Associated Services
Authority: NHS Commercial Solutions (NHS & healthcare)·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionNHS Commercial Solutions on behalf of Surrey and Borders Partnership NHS Foundation
Trust, invited potential Tenderers to submit bids for Pharmacy Robots, Inventory Management Systems, Assets, and Associated Services. The Framework Agreement
is divided into the following Lots:
Lot 1: An inventory management system (IMS)
Lot 2: Medical Equipment Database
Lot 3: Asset tracking and Management System
Lot 4: Pharmacy Robots
Lot 6: Bespoke Services
CPV: Business transaction and personal business software package · Dictating machines · Facilities management software package and software package suite
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 5 lots · 6 suppliers appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £35,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1An inventory management system (IMS)Awardedceiling above
The system should provide the Client with visibility of the inventory as it enters, moves around the site and is used by the Client, to maintain agile stock levels, i.e., a balance of inventory that allows the hospital to operate at its most efficient whilst mitigating risk to services, flexing par levels to meet seasonal and demographic trends.
Lot #2Medical Equipment DatabaseAwardedPublished value£30,000,000
The system will allow tracking and management of a medical device during its lifespan. Ideally a Medical equipment database software will have the ability to deliver a wealth of data in a continuous feedback loop which can then be used for equipment optimisation and performance improvement.
Lot #3Asset tracking and Management SystemAwardedceiling above
The system will allow tracking and management of any assets belonging to an organisation It will provide real-time location and keep track of inventory that is helpful in minimizing inventory theft, inventory misplacement which means the inventory is updated all the time.
Lot #4Pharmacy RobotsAwardedPublished value£45,000,000
Pharmacy robots automate the management and distribution process of pharmaceutical items to be dispensed in a more efficient manner in a pharmacy environment. The Robot will automate medication dispensing, sorting, packaging, and retrieval.
Lot #5Records and Storage Management System (no response not awarded)Cancelledceiling above
Lot #6Bespoke ServicesAwardedPublished value£20,000,000
This could be a combination of the services from Lot 1, 2 3, 4, 5 and associated services for hosting/facilitating these services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 90%
- Commercial: 10%
Published award criteria (2)
- Technical: 90
- Commercial: 10
- Suitability
As specified in the tender documents
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “Framework Agreement for Pharmacy Robots, Inventory Management Systems,…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Nov 2021, 18:44 GMT
- Last source update
- 9 Mar 2023, 15:19 GMT
- Authority reference
5103-4466- FTS notice number
2023/S 000-006942- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f7bcFind a Tender
- Performance terms
Subject to approval from the Contracting Authority, the following Contracting Authorities are entitled to place Orders:
All NHS and Public Sector organisations within the UK (each a "Contracting Authority"). And
The public sector bodies to whom the framework agreement will be open include, in particular, the following in the United Kingdom and their respective statutory successors and organisations created as a result of re-organisations or organisational changes, and any private sector entities having similar procurement needs
Organisations providing public goods and governmental services funded by the local or central Govt or both, such as the military, Law enforcement, infrastructure (public roads, bridges, tunnels, water supply, sewers, electrical grids, telecommunications, etc.), public transit, public education, along with health care and those working for the government itself, such as elected officials.
The NHS in England (National Health Service for the United Kingdom) including but not limited to Foundation Trusts, Acute (Hospital) Trusts, Ambulance Trusts, Mental Health Trusts, Care Trusts listed at:
www.nhs.uk/servicedirectories/p… ↗
Clinical Commissioning Groups: www.nhs.uk/ServiceDirectories/P… ↗
AreaTeamswww.nhs.uk/ServiceDirectories/P… ↗
Special Health Authorities:
www.nhs.uk/ServiceDirectories/P… ↗
NHS Improvement: improvement.nhs.uk ↗
Department of Health: www.gov.uk/government/organisat… ↗
Arm's Length Bodies: www.gov.uk/government/publicati… ↗
Sustainability and Transformation Partnerships (STPs) and their individual constituent organisations:
www.england.nhs.uk/stps/view-stps ↗
NHS England: www.england.nhs.uk ↗
Other organisations involved in commissioning and/or overseeing General Practitioner services, GP consortia, GP Practices and any other provider of primary medical services: a) who are a party to any of the following contracts: - General Medical Services (GMS) - Personal Medical Services (PMS) - Alternative Provider Medical Services (APMS) and/or b) Commissioned by NHS England or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
The NHS in Wales, Scotland and Northern Ireland including but not limited to Primary care services - GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services at:
NHS Wales (National Health Service for Wales): including but not limited to Welsh Health Boards, NHS Trusts and Public Health Wales: www.wales.nhs.uk/nhswalesaboutus/stru… ↗
NHS Scotland (National Health Service for Scotland) including but not limited to Regional NHS Boards, Special NHS Boards and public health body at: www.scot.nhs.uk/organisations/ ↗
Health and Social Care Services in Northern Ireland: (National Health Service for Northern Ireland) including but not limited to Health Trusts, Social Care Board and other HSC Agencies: online.hscni.net ↗
Social Enterprise UK: www.socialenterprise.org.uk ↗
(See www.nhs.uk/ServiceDirectories/P… ↗)
For the avoidance of doubt, any successor bodies of any of the above entities shall be entitled to place Orders and shall be deemed Participating Authorities for the purposes of this Framework Agreement.
- Review procedure
The Authority will incorporate a standstill period at the point of information on the award of the framework agreement is communicated to tenderers. That notification will provide a full information on the award decision.
The standstill period which shall be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the framework agreement is concluded. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: Please log on to https://commercialsolutions.bravosolution.co.uk/ using your existing log on credential or by creating a new log on. Register your interest for PQQ_1099 A detailed guidance are provided once you have logged on.
How it was run
Official notice- Appointment period ends
- 16 Dec 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
16 Dec 2021 → 9 Mar 2023 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown16 Dec 2021, 12:00 GMT
- Notice published9 Mar 2023, 15:19 GMT
Notice history
2 events · 2 releases on Find a Tender · since 9 Mar 2023- Status changed to complete9 Mar 2023, 15:19 GMT
- Buyer details updated9 Mar 2023, 15:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £40,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1: An inventory management system (IMS)
- Signed
- 1 Mar 2023
- Value
- ceiling above
- Status
- active
Lot 2: Medical Equipment Database
- Signed
- 1 Mar 2023
- Value
- ceiling above
- Status
- active
Lot 3: Asset tracking and Management System
- Signed
- 1 Mar 2023
- Value
- ceiling above
- Status
- active
Lot 4: Pharmacy Robots
- Signed
- 1 Mar 2023
- Value
- £50,000,000
- Status
- active
Lot 6: Bespoke Services
- Signed
- 1 Mar 2023
- Value
- £30,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · An inventory management system (IMS) | 5bids · 5 electronic · 2 from abroad | 3 | — | — |
| 2 · Medical Equipment Database | 3bids · 3 electronic · 2 from abroad | 1 | — | — |
| 3 · Asset tracking and Management System | 3bids · 3 electronic · 2 from abroad | 1 | — | — |
| 4 · Pharmacy Robots | 3bids · 3 electronic · 2 from abroad | 1 | — | — |
| 6 · Bespoke Services | 3bids · 3 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Surrey And Borders Partnership Nhs Foundation Trust on behalf of NHS Commercial SoultionsContracting authorityCentral purchasing bodyBody governed by public lawHealth
Dispute resolution & review bodies
- Surrey and Borders Partnership NHS Foundation Trust on behalf of NHS Commercial SolutionsReview body
- Surrey and Borders Partnership NHS Trust, on behalf of NHS Commercial SolutionsReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Add Energy LtdFramework contractor
- Becton Dickinson Dispensing UK LimitedFramework contractor
- ELCOM Systems LimitedFramework contractor
- GHX UK LtdFramework contractor
- Genesis AutomationFramework contractor
- Ingenica Solutions LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria