Official UK procurement notice
Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe objective of this tender is to empanel competent supplier(s) and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and Staff will be the potential service recipients of these Framework Agreements.
The contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be with multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 2 years starting from 1 December 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier(s) and continued business requirement at FCDO.
- The authority expects to re-tender this requirement around 1 Jul 2027, 23:59 BST.
CPV: Hire of passenger cars with driver
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 7 suppliers · 8 bids received (1.1 per place) · 4 appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Sept 2025
- Buyer regions
- IN
Who may buy through it
Other FCDO Department (1HMG)
Published description of the framework
Successful service provider will work within a Framework Agreement. As and when a downstream work is required, a detailed Terms of Reference for that specific assignment will be sent to all Contractors/suppliers listed in the framework. Selection of a supplier will be based on mini competition among framework suppliers. Also, any travel cost within £3K will be direct award with suitable framework supplier and any travel above £3K will be award basis on mini competition within contracted suppliers. The Framework will also allow for Direct Award based on urgency or other defined needs based on rates provided in the Schedule of Prices agreed with the supplier in the framework agreement.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,000
- Economic & financial standing
Ability to operate in India and adhere to Insurances proposed in tender.
- Technical & professional ability
Ability to operate in India
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Evaluation 60%: 60%
- Commercial 40%: 40%
Published award criteria (2)
- Technical Evaluation 60%: Technical Evaluation 60% & Commercial 40%
- Commercial 40%: Technical Evaluation 60% & Commercial 40%
- Economic & financial standing
Ability to operate in India and adhere to Insurances proposed in tender.
- Technical & professional ability
Ability to operate in India
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for Car Hire Services for the Foreign,…” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Other FCDO Department (1HMG)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jul 2027
- First published
- 6 Mar 2025, 12:46 GMT
- Last source update
- 5 Dec 2025, 11:40 GMT
- Award evaluation window
- Submission end – 20 Aug 2025
- Authority reference
CPG-12148-2025- FTS notice number
2025/S 000-031508- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-04ea15Find a Tender- Contract terms summary
PAYMENT TERMS
Payment will made monthly against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant document (if required). All payments will be electronically transferred to bank account against the services delivered or via Global Procurement card (GPC) Card.
How it was run
Official notice- Appointment period ends
- 9 Jul 2025, 17:00 BST
- Clarification deadline
- 24 Jun 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
fcdo.bravosolution.co.uk/web/login.html ↗
Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12148. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge.
Timeline
6 Mar 2025 → 5 Dec 2025 · 10 dates- Planning notice published6 Mar 2025, 12:46 GMT
- Market engagement21 Mar 2025, 23:59 GMT
The objective of this tender is to empanel competent suppliers to provide Car Hire Services to FCDO in India. The contractor to ensure that their Firms should be duly incorporated under the law of India to provide vehicle transportation services. Staff members in British High Commission, British Deputy High Commission, Visiting Officials from the UK and non-Staff will be the potential service recipients of this Corporate Agreement.
The contracted company is expected to own their vehicles and not to have them franchised or rented through third parties.
The contractor will also be expected to provide to 24x7 support and should have the capacity to meet additional requirements on request as detailed, in the SOSR, throughout the contract performance period.
A pre-engagement session shall be conducted on 25th March 2025.
- Tender notice published11 Jun 2025, 12:29 BST
- Clarification questions by24 Jun 2025, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown9 Jul 2025, 17:00 BST
- Award decision expected by20 Aug 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
- Assessment summaries sent348 days ago7 Nov 2025
- Standstill ends336 days ago18 Nov 2025, 23:59 GMT
- Latest notice published320 days ago5 Dec 2025, 11:40 GMT
Notice history
10 events · 4 releases on Find a Tender · since 6 Mar 2025- Preliminary market engagement notice published6 Mar 2025, 12:46 GMTUK2
- Tender notice published11 Jun 2025, 12:29 BSTUK4
- Published value updated to £350,00011 Jun 2025, 12:29 BSTwas £246,000
- Status changed to active11 Jun 2025, 12:29 BST
- Procurement method changed11 Jun 2025, 12:29 BST
- Deadline published: 9 Jul 2025, 17:00 BST11 Jun 2025, 12:29 BST
- Contract award notice published7 Nov 2025, 13:44 GMTUK6
- Status changed to complete7 Nov 2025, 13:44 GMT
- Contract signature expected26 Nov 2025, 23:59 GMTscheduled
- Contract details notice published5 Dec 2025, 11:40 GMTUK7
Routine re-releases (4)
- 2025-03: 1 release · 6 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AUTORIDERS INTERNATIONAL LIMITED, AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED, FAB CARS PRIVATE LIMITED, K.T.C. (INDIA) LIMITEDFramework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2029Extensions: The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commission in India. | £350,000 | 7 Nov 2025 | Awarded |
Contracts
Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India · AUTORIDERS INTERNATIONAL LIMITED, AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED, FAB CARS PRIVATE LIMITED, K.T.C. (INDIA) LIMITED
- Signed
- 28 Nov 2025
- Value
- £350,000
- Period
- 1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2029 with extensions
- Status
- active
- Extensions
- The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commissions in India.
4 agreed KPIs: Compliance · Cost · Quality …
- Compliance, Submission of accurate and detailed quarterly invoices within 10 days of the following month. Compliance to FCDO's Health and Safety policy
- Cost, New (unspecified) services is competitively priced and agreed with FCDO
- Quality, No instances of failure to Provide vehicles clean and litter-free
- Service Response Times, Time taken to complete the particular Request Direct access to service provider senior contact in event of issue escalation; meets on a regular basis (no less than once a quarter) Response to a call out instruction as per below priority (P-1, P-2, P-3 & P-4) of share by FCDO and within SLA specified time period Implementation of any agreed action points arising from discussion to be executed against agreed timelines
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- AUTORIDERS INTERNATIONAL LIMITEDFramework contractor
- AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITEDFramework contractor
- FAB CARS PRIVATE LIMITEDFramework contractor
- K.T.C. (INDIA) LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender