Official UK procurement notice
Forever Edinburgh Creative and Brand Marketing Framework
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThis is a Contract Award Notice.
The City of Edinburgh Council require a framework Agreement of Graphic Designers to create promotional assets and aid with campaign and brand rollout and delivery.
- Recurrence: The Council reserves the right to review requirements at the extension intervals stated in the Notice.
CPV: Graphic design services
How this framework works
From the published notice- Places
- up to 3 suppliers · 9 bids received (3.0 per place) · 3 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Forever Edinburgh is the Destination Marketing organisation for Edinburgh, based…AwardedRenewalPublished value£320,000
Forever Edinburgh is the Destination Marketing organisation for Edinburgh, based within The City of Edinburgh council. Forever Edinburgh is tasked with promoting the City on a national and international stage. Working closely with private tourism businesses, public agencies and the City of Edinburgh Council, they work to ensure that visitors experience the very best of Edinburgh and the city utilises its outstanding tourism assets in a sustainable way.
They:
Promote Edinburgh around the world to build awareness of and demand for the city to prospective inbound leisure visitors;
Provide information and inspiration to visitors and potential visitors so they get the best out of a stay in Edinburgh;
Support industry on the delivery of the Edinburgh 2030 Tourism Strategy;
Engage Edinburgh’s residents and communities in the positive promotion of their city;
Lead our partners in steering city promotional activity;
Support industry partners on the delivery of quality assurance initiatives; and
Provide advice to visitors and industry partners to ensure local tourism businesses strive to exceed visitors’ expectations.
In order to fulfil its remit, Forever Edinburgh is required to produce a large volume and variety of promotional materials.
The City of Edinburgh Council require a Framework Agreement of Graphic Designers to create these promotional assets and aid with campaign and brand rollout and delivery. The Council requires small, nimble designers/creative studios who can deliver quick rollout of variety of smaller design assets across web, social, paid digital advertising and print channels. Additional information: Please download the SPD and accompanying information on PCS-T for full details.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
Bidders must hold or for insurance commit to obtaining the following:
- A minimum general annual turnover of 53,000 GBP and a current ratio of 1.10 for the last two financial years;
- Employer’s Liability Insurance (minimum of 5 Million GBP);
- Public Liability Insurance (minimum of 5 Million GBP);
- Professional Indemnity Insurance (minimum of 5 Million GBP);
- Health and Safety Policy;
- Climate Change Plan; and
- In addition, providers must satisfy the Prompt Payment and Living wage requirements laid out in the SPD.
Further information is included within the SPD and the additional Information section of this notice.
- Technical & professional ability
Tenderers will be required to provide example portfolios as relating to the brief and types of work detailed in the Instructions to Tenderers document.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Forever Edinburgh Creative and Brand Marketing Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · The Council reserves the right to review requirements at the extension intervals stated in the Notice.
- First published
- 10 Dec 2024, 11:47 GMT
- Last source update
- 2 Sept 2025, 10:26 BST
- Authority reference
CT1546- FTS notice number
2025/S 000-053040- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c5f8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:808579)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 8 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
31 Jan 2025 → 2 Sept 2025 · 4 dates- Next notice expected31 Jan 2025
- Admission / appointment period endsperiod end, not a bid countdown8 Apr 2025, 12:00 BST
- Invitations to tender expected22 Apr 2025, 00:00 BST
- Notice published2 Sept 2025, 10:26 BST
Notice history
5 events · 3 releases on Find a Tender · since 14 Mar 2025- Published value updated to £320,00014 Mar 2025, 15:08 GMTwas £200,000
- Status changed to active14 Mar 2025, 15:08 GMT
- Procurement method changed14 Mar 2025, 15:08 GMT
- Deadline published: 8 Apr 2025, 12:00 BST14 Mar 2025, 15:08 GMT
- Status changed to complete2 Sept 2025, 10:26 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 053040-2025-CT1546-1
- Signed
- 18 Aug 2025
- Value
- £320,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids · 9 electronic · 9 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Richy Lamb Graphic DesignFramework contractor
- The Lost Line LtdFramework contractor
- Union DirectFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.