Official UK procurement notice
Forestry Commission Fleet Management and Workshop Software System
Authority: Forestry England
What is being bought
Published requirement descriptionThe Forestry Commission (FC) require a Contractor to externally host, maintain and provide a Fleet Management & Workshop Software System (the System) that is fully functional on the FC’s standard desktop, browser software and mobile phone application. It is expected that the Contractor will have experience with Fleet software and will have an existing software solution. The FC do not want to develop a bespoke system.
The System will be used for the monitoring and management of FC vehicles, mobile plant, and other such equipment/items. The System will record details of these assets and manage their location and service/repair history. Items recorded in the system will include vehicles, tractors, harvesters, strimmer’s, chainsaws and may also include smaller hand tools. The System must include a Workshop Control module to manage FC items using FC’s own staff, workshops, and external contractors.
- Recurrence: January 2026
CPV: Inventory management software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£420,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Migration and Implementation Plan: 10%
- Software Offer: 35%
- Contract Management: 15%
- price: 40%
Published award criteria (4)
- Migration and Implementation Plan: 10
- Software Offer: 35
- Contract Management: 15
- Price: 40
- Suitability
As stated in the procurement documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2026
- First published
- 28 Jan 2021, 12:32 GMT
- Last source update
- 8 Jun 2021, 14:15 BST
- Award evaluation window
- 22 Feb 2021 – …
- Authority reference
FEE/0651- FTS notice number
2021/S 000-012822- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028e1fFind a Tender
- Performance terms
As stated in the procurement documents
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=600643483 GO Reference: GO-202168-PRO-18364195
How it was run
Official notice- Submission deadline
- 22 Feb 2021, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 22 Feb 2021, 13:00 GMT
Timeline
22 Feb 2021 → 8 Jun 2021 · 3 dates- Submission deadline22 Feb 2021, 12:00 GMT
- Bids opened22 Feb 2021, 13:00 GMT
- Notice published8 Jun 2021, 14:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Jun 2021, 14:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Freeway Fleet Systems LtdSME | £260,000 † | — | Awarded |
Contracts
Contract 012822-2021-FEE/0651-1 · Freeway Fleet Systems LtdSME
- Signed
- 16 Apr 2021
- Value
- £260,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chartered Institute of ArbitratorsMediation body
Bidders & participating suppliers
1 commercial party on the notice- Freeway Fleet Systems LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria