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Published 4 Nov 2025, 15:05 GMT

Official UK procurement notice

Forensics Case Management System

Official notice

Authority: Greater Manchester Combined Authority (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UKNorth West (UKD3)
Published estimate£5,000,000≈ £1.3m / year · £5,875,000 inc. VAT · 1 value update
Submissions closed 12 Jan 2026awarded 19 Aug 2026
Award (standstill) to Redline Discovery Ltd
Contract term 3 yrs 11 moends 11 May 2030 · up to 31 May 2033 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

Greater Manchester Combined Authority (“The Authority”), as the Contracting Authority for Greater Manchester Police (“GMP”) is seeking to appoint a dynamic, innovative, single service provider for the provision of a Replacement Forensics Case Management System.

GMP currently use two standalone Case Management Systems (CMS) to manage forensic workloads for Digital Forensics and Physical Forensics, respectively. The replacement solution should be an integrated system for the management of all aspects of the forensic case management process.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 11 moSMEPublished value£5,000,000
Contract period: 1 Jun 2026 – 11 May 2030 (3 yrs 11 mo) · up to 31 May 2033 with extensionsValue: £5,000,000 exc. VAT · £5,875,000 inc. VAT
Delivery: UK, North WestEligibility: SME eligible
Extensions: 3 years (2 years plus 1 year)
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Price 30% Quality 70%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Nov 2025, 15:05 GMT
Last source update
27 Aug 2026, 15:23 BST
Award evaluation window
Submission end – 30 Apr 2026
Authority reference
A1220
FTS notice number
2025/S 000-082187
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
UKNorth West (UKD3)
Official registry OCID
ocds-h6vhtk-05da0e Find a Tender

How it was run

Official notice
Submission deadline
12 Jan 2026, 12:00 GMT
Clarification deadline
30 Dec 2025, 12:00 GMT
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.in-tend.co.uk ↗

Timeline

4 Nov 2025 → 27 Aug 2026 · 10 dates
  1. Planning notice published354 days ago
    4 Nov 2025, 15:05 GMT
  2. Market engagement337 days ago
    21 Nov 2025, 23:59 GMT

    Prior to any procurement process, GMP is undertaking a period of market engagement.

    Interested parties will be invited to express an interest in this engagement and complete a short questionnaire, which will allow GMP to better understand the current market and assist the Authority in the development of the final specification and most appropriate route to market.

    Expressions of interest, and requests to complete the questionnaire can be made by contacting Chris Garner via email at [email protected].

    Clarifications may also be sought via the same address.

    Please quote reference A1220 on all correspondence.

    There may be scope for a number of 1-2-1 sessions with interested parties, dependant on the content and information gathered during this engagement.

    It should be noted that tender documents have not yet been issued for this contract. The full specification will be made available at that start of any formal procurement process.

  3. Tender notice published317 days ago
    11 Dec 2025, 16:25 GMT
  4. Next notice expected316 days ago
    12 Dec 2025, 23:59 GMT
  5. Clarification questions by299 days ago
    30 Dec 2025, 12:00 GMT
  6. Submission deadline286 days ago
    12 Jan 2026, 12:00 GMT
  7. Award decision expected by177 days ago
    30 Apr 2026, 23:59 BST
  8. Contract starts146 days ago
    1 Jun 2026, 00:00 BST
  9. Assessment summaries sent67 days ago
    19 Aug 2026, 00:00 BST
  10. Latest notice published58 days ago
    27 Aug 2026, 15:23 BST

Notice history

14 events · 6 releases on Find a Tender · since 4 Nov 2025
  1. Preliminary market engagement notice published
    4 Nov 2025, 15:05 GMT
    UK2
  2. Planned procurement notice published
    10 Dec 2025, 10:21 GMT
    UK3
  3. Published value published: £5,000,000
    10 Dec 2025, 10:21 GMT
  4. Status changed to planned
    10 Dec 2025, 10:21 GMT
  5. Procurement method changed
    10 Dec 2025, 10:21 GMT
  6. Deadline published: 12 Jan 2026, 23:59 GMT
    10 Dec 2025, 10:21 GMT
  7. Tender notice published
    11 Dec 2025, 16:25 GMT
    UK4
  8. Status changed to active
    11 Dec 2025, 16:25 GMT
  9. Deadline moved to 12 Jan 2026, 12:00 GMT
    11 Dec 2025, 16:25 GMT
    +0 days · was 12 Jan 2026, 23:59 GMT
  10. Tender notice published
    11 Dec 2025, 16:30 GMT
    UK4
  11. Contract award notice published
    19 Aug 2026, 12:29 BST
    UK6
  12. Status changed to complete
    19 Aug 2026, 12:29 BST
  13. Contract award notice published
    27 Aug 2026, 15:23 BST
    UK6
  14. Contract signature expected
    1 Nov 2026, 23:59 GMT
    scheduled
Routine re-releases (6)
  • 2025-12: 2 releases · 10 Dec 2025, 11 Dec 2025
  • 2025-11: 1 release · 4 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £1,200,0001 award exc. VAT
Bids received 33 from SMEs
Awarded toValueDateStatus
Redline Discovery Ltd1 Nov 2026 – 31 Oct 2030 · up to 31 Oct 2033Extensions: 2 Years + 1 Year · Amended: The mandatory standstill period has been extended£1,200,00019 Aug 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one30—

Contracting authority & participating public bodies

Greater Manchester Combined Authority

Contracting authorityPublic authority - central government GB-PPON: PXBN-3793-LCTQ 56 Oxford Street, Manchester, North West, M1 6EUContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Redline Discovery LtdAwarded supplierGB-PPON: PVHM-2928-XTYJ 66 Paul Street, London, London, EC2A 4NEContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender