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Published 7 Nov 2024, 20:19 GMT

Official UK procurement notice

FMM-23-004 The Education Authority Term Service Short Contract for the Provision of Building - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3

Official notice

Authority: the Education Authority (Central government)·Consortium: 3 public authorities

3 lotsWorksOpen procedureSME suitableMax 3 lots to bid
Published estimate£44,000,000total for 3 lots
Submissions closed 16 Jan 2025awarded 14 Apr 2026
Awarded to DOWN DEVELOPMENTS LTD +2 more3 awards

What is being bought3 lots · detail below

Published requirement description

The Measured Term Service Short Contract for the Provision of Building: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Building Works, Asbestos Services and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to £500k. Lot 1 Building: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council area of Causeway Coast and Glens. Lot 2 Building: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council area of Newry, Mourne and Down. Lot 3 Building: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Mid-Ulster.

CPV: Building construction work · Building installation work · Construction work · Construction work for buildings relating to education and research · Refurbishment work · Roof works and other special trade construction works

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£44,000,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lot
Lot #1Building maintenance service works Area North Council Area Causeway Coast and GlensAwardedRenewalPublished value£12,000,000
Extensions: Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years. · Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years.Variant bids: not allowed
Lot #2Building maintenance service works Area East Council Area Newry, Mourne and DownAwardedRenewalPublished value£16,000,000
Extensions: Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years. · Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years.Variant bids: not allowed
Lot #3Building maintenance service works Area South West Council Area Mid-UlsterAwardedRenewalPublished value£16,000,000
Extensions: Lot Contract period of two years with the option of additional periods for a total maximum Lot Contract duration of 4 years. · Lot Contract period of two years with the option of additional period(s) for a total maximum Lot Contract duration of 4 years.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
7 Nov 2024, 20:19 GMT
Last source update
14 Apr 2026, 11:42 BST
Award evaluation window
12 Dec 2024 – …
FTS notice number
2026/S 000-033679
Classification (CPV)
Building construction workBuilding installation workConstruction workConstruction work for buildings relating to education and researchRefurbishment workRoof works and other special trade construction works
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-04b4df Find a Tender

Publisher note: Contract Monitoring: The Successful Contractor's performance on this Framework will be managed as per the Framework documents and.. regularly monitored (see Department of Finance Protocol for. Managing Supplier Poor Performance: Protocol for Managing Supplier Poor.. Performance [pdf stand-alone version].PDF (finance-ni.gov.uk). Contractors not delivering on requirements is a serious matter. It means.. the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of performance they will be given a.. specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of performance, the matter will be escalated.. to senior management in EA for further action. If this occurs and the Contractor's performance still does not improve to satisfactory.. levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of.. Unsatisfactory Performance and this Framework may be terminated. Any Contractor in receipt of a Notice of Unsatisfactory. Performance.. will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also.. result in the Contractor being. excluded from all procurement competitions being undertaken by the EA. Education. Authority Northern.. Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection. of. natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for. Northern Ireland.. The. Authority has included with the Framework documents a Social Considerations Schedule. To help achieve the EA’s objectives and. address. the strategic. aims, it is required that the successful Contractor, as a condition of Framework, deliver measurable social value. outcomes as. set within this Social Considerations Schedule. The Authority cannot give any commitment as to the usage, volume, or value. of products.. required under this Framework. Any levels, or aggregate values of services referred to are. indicative only and shall not be. binding on. the Client. The Contracting Authority has included. Social Considerations Clauses within the Framework.. The value shown. in II.1.5 is. the highest value estimated in the following range for the requirement £44,000,000 (ex vAT) and £52,800,000 (inc VAT) which. has been. calculated on the basis of a four year Framework with the as well as additional contingency should the demand increase for. any reason.. The Authority expressly reserves the rights: (I) not to award any Framework or Lot as a result of the procurement process. commenced by. publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering. Competition; (III) to. award (a) Framework in respect of any part(s) of the [services] covered by this notice; and (IV) to award the Framework. in stages and in no. circumstances will the Authority be liable for any costs incurred by candidates (V) to utilise the non-exclusivity clauses. as outlined in the. Framework documents at EA’s sole discretion.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
16 Jan 2025, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
12 Dec 2024, 15:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

12 Dec 2024 → 14 Apr 2026 · 4 dates
  1. Bids opened
    12 Dec 2024, 15:30 GMT
  2. Submission deadline
    16 Jan 2025, 15:00 GMT
  3. Bids must remain valid until
    11 Apr 2025, 23:59 BST
  4. Notice published193 days ago
    14 Apr 2026, 11:42 BST

Notice history

2 events · 3 releases on Find a Tender · since 18 Nov 2024
  1. Deadline moved to 16 Jan 2025, 15:00 GMT
    18 Nov 2024, 16:42 GMT
    +35 days · was 12 Dec 2024, 15:00 GMT
  2. Status changed to complete
    14 Apr 2026, 11:42 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2)12 Dec 202416 Jan 2025+35 d

Extension to tender return date

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £9,979,3013 contracts exc. VAT
Bids received 393 from SMEs
Contracts signed 3latest 14 Apr 2026

Contracts

  • Lot 1 Building maintenance service works (Area North) (Council Area Causeway Coast and Glens) · DOWN DEVELOPMENTS LTDSME

    Signed
    14 Apr 2026
    Value
    £3,192,938
    Status
    active
  • Lot 2 Building maintenance service works (Area East) (Council Area Newry, Mourne and Down ) · C T S PROJECTS LTDSME

    Signed
    14 Apr 2026
    Value
    £3,496,786
    Status
    active
  • Lot 3 Building maintenance service works (Area South West) (Council Area Mid-Ulster) · Woodvale Construction CompanySME

    Signed
    14 Apr 2026
    Value
    £3,289,577
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Building maintenance service works Area North Council Area Causeway Coast and Glens13bids · 13 electronic · 1 from abroad1——
2 · Building maintenance service works Area East Council Area Newry, Mourne and Down13bids · 13 electronic · 1 from abroad1——
3 · Building maintenance service works Area South West Council Area Mid-Ulster13bids · 13 electronic · 1 from abroad1——

Contracting authority & participating public bodies

3 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Education AuthorityReview body Belfast
  • The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Mediation bodyReview body Belfast

Bidders & participating suppliers

3 commercial parties on the notice
  • C T S PROJECTS LTDAwarded supplier Unit A Milltown East Industrial Estate, NEWRY, UK, BT34 3PNContact email, phone
  • DOWN DEVELOPMENTS LTDAwarded supplier Unit 5 Portadown Road Quarry Business Park, CRAIGAVON, UK, BT66 8QFContact email, phone
  • Woodvale Construction CompanyAwarded supplier 59 Crevenagh Road, OMAGH, UK, BT79 0EXContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.