Official UK procurement notice
Fleet Vehicles & Maintenance
Authority: Mid Yorkshire Hospitals NHS Trust (Central government)
Sectors: Repair & Maintenance (50) Delivery: UK
Published estimate£2,100,000total for 3 lots · £2,520,000 inc. VAT
Submissions closed 14 Jul 2025awarded 18 Dec 2025
Award (standstill) to KINTO UK Limited, SLJ FLEET SOLUTIONS LIMITED
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2031 with extensions · starts 1 Dec 2025
What is being bought3 lots · detail below
Published requirement descriptionFleet Vehicles & Maintenance Services Across The Trust.
- The authority expects to re-tender this requirement around 1 Jun 2028, 23:59 BST.
- No preliminary market engagement: Pre Market Engagement done prior to Procurement Act 23 and was done under PCR2015.
CPV: Fleet management, repair and maintenance services · Vehicle-fleet management services · Vehicle-fleet-support services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£2,100,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Passenger CarsAwardedRenewalPublished value£700,000
Passenger Cars (Saloon, Hatchback, Estate, Coupe, Convertible, SUV's, 4x4's and MPV's)
50111000 Fleet management, repair and maintenance services50111100 Vehicle-fleet management services50111110 Vehicle-fleet-support services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
No
- Technical & professional ability
No
Lot #2Light and Medium Commercial Vehicles up to 7.5 TonnesAwardedRenewalPublished value£700,000
Vans (Chassis Cab, Combi, Crew, Tippers, Dropside, Fridge Vans, Fridge Box, Platform Cab, Luton). Car Derived Vans and Pickups.
50111000 Fleet management, repair and maintenance services50111100 Vehicle-fleet management services50111110 Vehicle-fleet-support services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
No
- Technical & professional ability
No
Lot #3Medium and Heavy Commercial Vehicles including Chassis and CabsAwardedRenewalPublished value£700,000
HGV's, Trucks (Box Body, Curtainside, Refrigerated), Flatbed, Chassis and Cab only.
50111000 Fleet management, repair and maintenance services50111100 Vehicle-fleet management services50111110 Vehicle-fleet-support services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
No
- Technical & professional ability
No
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (3)
- Technical: 30%
- Commercial: 60%
- Social Value: 10%
Published award criteria (3)
- Commercial: Commercial Schedule
- Technical: Technical Questions
- Social Value: Social Value Questions
Lot distribution rule: Suppliers may bid for all three (3) lots or can bid per lot.
Conditions of participation · identical on every lot2
- Economic & financial standing
No
- Technical & professional ability
No
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2028
- First published
- 18 Dec 2025, 13:37 GMT
- Last source update
- 18 Dec 2025, 13:37 GMT
- Award evaluation window
- Submission end – 23 Jul 2025
- Authority reference
C365299- FTS notice number
2025/S 000-031608- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0546e4Find a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 14 Jul 2025, 12:00 BST
- Clarification deadline
- 1 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: health-family.force.com/s/Welcome ↗ User Guide: services.atamis.co.uk/docs/Supplier_User_G… ↗
Timeline
11 Jun 2025 → 31 Dec 2025 · 8 dates- Tender notice published11 Jun 2025, 15:35 BST
- Clarification questions by1 Jul 2025, 17:00 BST
- Submission deadline14 Jul 2025, 12:00 BST
- Award decision expected by23 Jul 2025, 23:59 BST
- Contract starts324 days ago1 Dec 2025
- Assessment summaries sent307 days ago18 Dec 2025
- Latest notice published306 days ago18 Dec 2025, 13:37 GMT
- Standstill ends293 days ago31 Dec 2025, 23:59 GMT
Notice history
3 events · 1 release on Find a Tender · since 11 Jun 2025- Tender notice published11 Jun 2025, 15:35 BSTUK4
- Contract award notice published18 Dec 2025, 13:37 GMTUK6
- Contract signature expected2 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £2,452,8601 award exc. VAT
Bids received 2424 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| KINTO UK LimitedSME, SLJ FLEET SOLUTIONS LIMITEDSMEjoint award1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: X3 12 Month Extension Periods. · Options: X3 12 Month Extension Periods. | £2,452,860 | 18 Dec 2025standstill to 31 Dec 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Passenger Cars | 8final-stage tenders | 8 | 0 | — |
| 2 · Light and Medium Commercial Vehicles up to 7.5 Tonnes | 8final-stage tenders | 8 | 0 | — |
| 3 · Medium and Heavy Commercial Vehicles including Chassis and Cabs | 8final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Kinto UK LimitedAwarded supplier
- SLJ Fleet Solutions LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender