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Published 30 Jan 2023, 16:55 GMT

Official UK procurement notice

FLEET - VEHICLE REPAIRS SERVICE

Official notice

Authority: Lancashire Constabulary (Police & fire)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Transport Equipment & Vehicles (34)Repair & Maintenance (50) Delivery: North West (UKD4)
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue
Submissions closed 6 Mar 2023awarded 15 May 2023
Framework period 4 yrsends 30 Jun 2027 · starts 1 Jul 2023

What is being bought

Published requirement description

Lancashire Constabulary require an Accident/Collision and Vehicle Mechanical Repair Service to repair and maintain vehicles.

CPV: Motor vehicles · Repair and maintenance services of motor vehicles and associated equipment

How this framework works

From the published notice
Places
up to 8 suppliers · 4 bids received (0.5 per place) · 4 appointed
Framework period
4 yrs from 1 Jul 2023

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£3,000,000
Contract period: 1 Jul 2023 – 30 Jun 2027 (4 yrs)
Delivery: North West · Hutton, Preston, Lancashire
Variant bids: not allowed
34100000 Motor vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Social value: 5%
Published sub-criteria (7)
  • Service Delivery: 15%
  • Administration: 5%
  • Previous Experience, Training & Competency: 15%
  • Quality Assurance: 10%
  • Security: 10%
  • price: 40%
  • Social Value: 5%
Published award criteria (7)
  • Service Delivery: 15%
  • Administration: 5%
  • Previous Experience, Training & Competency: 15%
  • Quality Assurance: 10%
  • Security: 10%
  • Social Value: 5%
  • Price: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “FLEET - VEHICLE REPAIRS SERVICE” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Jan 2023, 16:55 GMT
Last source update
15 May 2023, 16:54 BST
Award evaluation window
6 Mar 2023 – …
Authority reference
FLEET - VEHICLE REPAIRS SERVICE
FTS notice number
2023/S 000-013835
Classification (CPV)
Motor vehiclesRepair and maintenance services of motor vehicles and associated equipment
Delivery area
North West (UKD4)
Official registry OCID
ocds-h6vhtk-03a141 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: 4 x tenders received and evaluated - 4 x suppliers appointed for the framework

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
6 Mar 2023, 16:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
6 Mar 2023, 16:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

6 Mar 2023 → 30 Jun 2027 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Mar 2023, 16:00 GMT
  2. Bids opened
    6 Mar 2023, 16:00 GMT
  3. Notice published
    15 May 2023, 16:54 BST
  4. Contract starts
    1 Jul 2023, 00:00 BST
  5. Today
    26 Oct 2026
  6. Bids must remain valid untilin 247 days
    30 Jun 2027, 23:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 15 May 2023
  1. Status changed to complete
    15 May 2023, 16:54 BST
  2. Buyer details updated
    15 May 2023, 16:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 4
Contracts signed 1latest 15 May 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • FLEET - VEHICLE REPAIRS SERVICE

    Signed
    15 May 2023
    Value
    £3,000,000
    Period
    … – 30 Jun 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Lancashire Constabulary

Contracting authorityPolice & fireBody governed by public lawPublic order and safety GB 618 9909 89 Lancashire Headquarters, Saunders Lane, Hutton, Preston, North West, PR4 5SBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body Preston

Framework contractors & participating bidders

4 commercial parties on the notice
  • AP Fleet Services LtdFramework contractor07297042 Unit D, Lea Green Ind Est, Lea Green Rd, St Helens , Merseyside, North West, WA9 4QD
  • HB Panelcraft LtdFramework contractor1352138 Wellfield Business Park, Preston, Lancashire, Preston, North West, PR1 8SZ
  • James Alpe LtdFramework contractor Lincoln Way Salthill Ind Est, Clitheroe, Clitheroe, North West, BB7 1QD
  • John Macadam & Son (Accident Repairs) LtdFramework contractor7081074 Hyde Park Garage, North Valley Road, Colne, Colne, North West, BB8 9RG

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria