Find a TenderAwardedContract details notice

Published 14 Apr 2025, 11:53 BST

Official UK procurement notice

Fleet Servicing, Maintenance and Repair

Official notice

Authority: Ipswich Borough Council (Local council)

4 lotsServicesOpen procedureAbove threshold

Sectors: Repair & Maintenance (50) Delivery: Delivery location not published

Published estimate£4,300,000total for 4 lots · £5,160,000 inc. VAT

Submissions closed 9 May 2025awarded 10 Jun 2025

Awarded to HB COMMERCIAL LTD

Contract term 2 yrsends 1 Aug 2027 · up to 1 Aug 2029 with extensions · starts 1 Aug 2025

Re-procurement openWarden Call Systems - Service Maintenance · bids close 6 Nov 2026

What is being bought4 lots · detail below

Published requirement description

The Council’s current maintenance contract is due to expire on 31 July 2025 and as such there is a need for an experienced and competent Contractor/s to maintain, repair, and modify (where necessary) all vehicles and plant.

The Council operates a fleet of approximately 230 vehicles which consist of plant equipment including ride mowers, telehandlers and tractors and road going vehicles from small cars, small vans, large vans and HGV including 32Ton refuse collection vehicles operated in conjunction with the Councils Operators Licence.

All vehicles are in frequent/constant use and as a local authority, they must be operated legally and cost effectively.

No preliminary market engagement: Approach to procurement and requirements understood.

CPV: Car maintenance services · Fleet management, repair and maintenance services · Maintenance and repair services related to specific parts of vehicles · Repair and maintenance services of starter motors · Repair and maintenance services of trucks · Repair and maintenance services of vehicle brakes and brake parts · Repair and maintenance services of vehicle gearboxes · Repair and maintenance services of vehicle transmissions · Repair, maintenance and associated services of vehicles and related equipment · Truck maintenance services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£4,300,000 together)

Lot #1Light Commercial.AwardedRenewal 2 yrsPublished value£1,250,000

Diesel and Petrol, all light commercial vehicles including cars, car derived vans and tippers up to 3500kg GVW.

Contract period: 1 Aug 2025 – 1 Aug 2027 (2 yrs) · up to 1 Aug 2029 with extensionsValue: £1,250,000 exc. VAT · £1,500,000 inc. VAT

Extensions: +12 months, +12 months

50100000 Repair, maintenance and associated services of vehicles and related equipment 50111000 Fleet management, repair and maintenance services 50112200 Car maintenance services 50114000 Repair and maintenance services of trucks 50114200 Truck maintenance services 50116000 Maintenance and repair services related to specific parts of vehicles

Lot #2Commercial and SpecialistRenewal 2 yrsPublished value£1,750,000

This includes all vehicles over 3500kg GVW, Refuse Collection Vehicles (RCV) and mechanical sweepers.

Contract period: 1 Aug 2025 – 1 Aug 2027 (2 yrs) · up to 1 Aug 2029 with extensionsValue: £1,750,000 exc. VAT · £2,100,000 inc. VAT

Extensions: +12 months, +12 months

Lot #3Electric VehiclesRenewal 2 yrsPublished value£850,000

All light commercial electric vehicles including cars, car derived vans from a variety of manufacturers. Including RCVs once added to fleet.

Contract period: 1 Aug 2025 – 1 Aug 2027 (2 yrs) · up to 1 Aug 2029 with extensionsValue: £850,000 exc. VAT · £1,020,000 inc. VAT

Extensions: +12 months, +12 months

Lot #4PlantRenewal 2 yrsPublished value£450,000

All plant and road going plant including trailer mounted plant, road driven ride on mowers up to and including Tractors and Telehandlers.

Contract period: 1 Aug 2025 – 1 Aug 2027 (2 yrs) · up to 1 Aug 2029 with extensionsValue: £450,000 exc. VAT · £540,000 inc. VAT

Extensions: +12 months, +12 months

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Apr 2025, 11:53 BST
Last source update: 7 Aug 2025, 11:23 BST
Award evaluation window: Submission end – 5 Jun 2025
Authority reference: IBC18843
FTS notice number: 2025/S 000-014899
Latest notice: Contract details notice (UK7)
Classification (CPV): Car maintenance servicesFleet management, repair and maintenance servicesMaintenance and repair services related to specific parts of vehiclesRepair and maintenance services of starter motorsRepair and maintenance services of trucksRepair and maintenance services of vehicle brakes and brake partsRepair and maintenance services of vehicle gearboxesRepair and maintenance services of vehicle transmissionsRepair, maintenance and associated services of vehicles and related equipmentTruck maintenance services
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-050256 Find a Tender

How it was run

Official notice

Submission deadline: 9 May 2025, 12:00 BST
Clarification deadline: 30 Apr 2025, 12:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

14 Apr 2025 → 7 Aug 2025 · 8 dates

Tender notice published
14 Apr 2025, 11:53 BST
Clarification questions by
30 Apr 2025, 12:00 BST
Submission deadline
9 May 2025, 12:00 BST
Award decision expected by
5 Jun 2025, 00:59 BST
Assessment summaries sent
26 Jun 2025
Standstill ends
7 Jul 2025, 23:59 BST
Contract starts
1 Aug 2025
Latest notice published
7 Aug 2025, 11:23 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Apr 2025

Tender notice published
14 Apr 2025, 11:53 BST
UK4
Contract award notice published
26 Jun 2025, 16:49 BST
UK6
Status changed to complete
26 Jun 2025, 16:49 BST
Contract signature expected
1 Aug 2025, 00:59 BST
scheduled
Contract details notice published
7 Aug 2025, 11:23 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £4,000,0001 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 1 Aug 2025

Awarded to	Value	Date	Status
Lot 1 · Light Commercial.1 award
HB COMMERCIAL LTD1 Aug 2025 – 1 Aug 2029 · up to 1 Aug 2031Extensions: 12 months + 12 months	£4,000,000	10 Jun 2025	Awarded

Contracts

Contract 1 · HB COMMERCIAL LTD
Signed
1 Aug 2025
Value
£4,000,000
Period
1 Aug 2025 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
Status
active
Extensions
12 months + 12 months

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Light Commercial.	1final-stage tenders · 3 at stage one	0	0	—

Who bid

wonHB Commercial Ltd · East of England · 1

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Ipswich Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPLT-7247-DMBJ Grafton House, 15-17 Russell Road, Ipswich, East of England, IP1 2DEContact email

Bidders & participating suppliers

1 commercial party on the notice

HB COMMERCIAL LTDAwarded supplierGB-COH: 01889739 76 The Havens, IPSWICH, East of England, IP3 9BFContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Aug 2025, 11:23 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 Jun 2025, 16:49 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Apr 2025, 11:53 BST