Official UK procurement notice
Fleet Management System · UK public procurement notice
Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS) (NHS & healthcare)
What is being bought
Published requirement descriptionExtension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b).
The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2024, 08:42 BST
- Last source update
- 10 Oct 2024, 08:57 BST
- Authority reference
NP503516- FTS notice number
2024/S 000-032511- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049833Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value;
Extension of current contract to allow for continuity of service.
This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: (SC Ref:780215)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | £69,000 † | — | Awarded |
| CIVICA UK LIMITED | £401,000 † | — | Awarded |
Contracts
Fleet Management System · CIVICA UK LIMITED
- Signed
- 1 Oct 2024
- Value
- £401,000
- Status
- active
- Change This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025)., Need for additional works, services or supplies by the original contractor/concessionaire: To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (Reg) 72 (1) (b). (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).
Contract 028356-2024-NP503524-1 · CIVICA UK LIMITED
- Signed
- 1 Apr 2024
- Value
- £69,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Civica UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.