Official UK procurement notice
Fleet Contract Hire · UK public procurement notice
Authority: Livv Maintenance (part of Livv Housing Group) (Housing)
What is being bought
Published requirement descriptionLivv Maintenance (part of Livv Housing Group) sought bids from suppliers for the supply of approximately 110- 120 vehicles on a contract hire basis to replace the current fleet of vehicles used by the in-house maintenance team.
- Recurrence: February 2031 if option to extend is taken, or such earlier time as required to meet the needs of the organisation.
CPV: Transport equipment and auxiliary products to transportation · Vans
The lotProcurement structure
single lot · value publishedLot #1Livv Maintenance sought bids from suppliers for the supply of approximately 110-AwardedPublished value£1,650,000
Livv Maintenance sought bids from suppliers for the supply of approximately 110-
120 vehicles on a contract hire basis to replace the current fleet of vehicles used by
the in-house maintenance team.
The outcome of the tender process will be a single contract with one supplier. The contract will be for an initial 5 years with one option to extend by a further 12 months, up to a maximum 6 years total contract term, subject to Livv Maintenance requirements and the performance of the successful supplier.
The anticipated quantities of each vehicle initially required were included within the Contract Hire Specification document included within the Supporting Information folder of this tender. The Group reserve the right to submit additional orders throughout the life of contract for additional vehicles on a contract hire basis. Any additional orders will have shorter contract durations to allow for contract expiry in line with this contract duration.
All values and quantities are for information only, and no guarantees are given, nor are implied as to the value or quantity of business that will be placed with the successful supplier. The Group accepts no liability for any inaccuracies in the estimates provided. The Group reserves the right to vary the volume of work or amend the required services during the life of the contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 15
- Price: 85
- Suitability
Any supplier may be disqualified who has been convicted of:
(a) conspiracy within the meaning of Section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime(c);
(b) corruption within the meaning of Section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or Section 1 of the Prevention of Corruption Act 1906(e),
(c) the common law offence of bribery;
(d) bribery within the meaning of Sections 1, 2 or 6 of the Bribery Act 2010(f), or Section 113 of the Representation of the People Act 1983(g);
(e) where the offence relates to fraud affecting the European Communities' financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(h):
(i) the common law offence of cheating the Revenue;
(ii) the common law offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(i), the Theft Act (Northern Ireland) 1969(j), the Theft Act 1978(k) or the Theft (Northern Ireland) Order 1978(l);
(iv) fraudulent trading within the meaning of Section 458 of the Companies Act 1985(m), Article 451 of the Companies (Northern Ireland) Order 1986(n) or Section 993 of the Companies Act 2006(o);
(v) fraudulent evasion within the meaning of S…
- Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · February 2031 if option to extend is taken, or such earlier time as required to meet the needs of the organisation.
- First published
- 20 Mar 2025, 16:15 GMT
- Last source update
- 1 Aug 2025, 16:50 BST
- Award evaluation window
- 21 Mar 2025 – …
- Authority reference
DN763500- FTS notice number
2025/S 000-045379- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e344Find a Tender
- Review procedure
This tender process incorporated a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers.
Appeals could be directly raised via the contact points detailed in section VI.4.1 of this Notice.
The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: The contract will be available to the following, such that each of the following will be entitled to purchase services from the successful service provider at the discretion of Livv Housing Group: - Livv Maintenance Limited - Livv Housing Group and all subsidiary undertakings, both current and future - All parts of any current or future group structure of which Livv Housing Group is, or may become, a part
How it was run
Official notice- Submission deadline
- 21 Mar 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 21 Mar 2025, 12:05 GMT
Timeline
21 Mar 2025 → 1 Aug 2025 · 3 dates- Bids opened21 Mar 2025, 12:05 GMT
- Submission deadline21 Mar 2025, 17:00 GMT
- Notice published1 Aug 2025, 16:50 BST
Notice history
2 events · 3 releases on Find a Tender · since 20 Mar 2025- Deadline moved to 21 Mar 2025, 17:00 GMT20 Mar 2025, 16:15 GMT+0 days · was 21 Mar 2025, 12:00 GMT
- Status changed to complete1 Aug 2025, 16:50 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 21 Mar 2025 | 21 Mar 2025 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 21 Mar 2025 | 21 Mar 2025 | +0 d |
The deadline for submissions has been extended from 12noon 21st March 2025 to 5:00pm 21st March 2025.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| LeasePlan UK Limited | £1,650,000 † | — | Awarded |
Contracts
Contract 045379-2025-1-1 · LeasePlan UK Limited
- Signed
- 18 Jul 2025
- Value
- £1,650,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- LeasePlan UK LTD t/a AyvensAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria