Fleet Commercial Vehicle Procurement

• How the procedure runs: DCC is conducting this procurement using a Competitive Flexible Procedure under the Procurement Act 2023. The Tender Notice invites suppliers to submit a combined Stage 1 response comprising Conditions of Participation, exclusion and declaration requirements, technical compliance, delivery compliance, initial pricing and required confirmations. Stage 1 will require suppliers to: • satisfy the stated Conditions of Participation and exclusion / declaration requirements; • submit a technical response confirming compliance with the relevant vehicle specification, new vehicle requirement, delivery requirements, PDI requirements, standard manufacturer warranty requirements and other mandatory requirements for each Lot bid; • confirm delivery capability by Lot in accordance with the delivery cascade mechanism set out in the tender documents, including the earliest month by which the Bidder can deliver the relevant Lot minimum quantity and whether it can deliver the Lot maximum quantity within four months of contract signature; • confirm acceptance of mandatory supplier code of conduct / policy requirements; • submit an initial commercial offer using the Commercial Pricing Schedule; and • confirm that each Lot price is a standalone evaluated unit price, applicable to any awarded quantity up to the maximum quantity confirmed for that Lot, and is not conditional on full Lot award, minimum volume, multiple Lots or any other award scenario. Following Stage 1, DCC will conduct a Stage 2 process with suppliers that pass the relevant Stage 1 requirements. Stage 2 will be conducted either by reverse eAuction or by Best and Final Offer (BAFO). DCC's preferred Stage 2 route is a reverse eAuction where DCC considers this proportionate, viable and capable of being conducted within the procurement timetable, taking into account the number of compliant Bidders, the level of competition, platform readiness and operational timetable. Where DCC considers that an eAuction is not proportionate, viable or appropriate, DCC may conduct Stage 2 by BAFO. Stage 2 will normally relate to final price only. Technical responses, vehicle specifications, delivery commitments, warranty positions and confirmed delivery capacity will remain as submitted and validated at Stage 1 unless DCC expressly permits otherwise in writing. For each Lot, DCC will apply the delivery cascade mechanism set out in the tender documents to determine delivery compliance. DCC will then rank compliant Bidders by final evaluated unit price and allocate Lot volume in price-ranked order up to each Bidder's confirmed deliverable quantity within the delivery requirements. Any remaining Lot volume may then be allocated to the next lowest priced compliant Bidder, and so on, until the required Lot volume is fulfilled or no further compliant capacity is available. Contract award remains subject to final checks, DCC approval, publication of the required Contract Award Notice, any applicable standstill period and completion of contract documentation.

CPV: 4-wheel-drive vehicles · Light vans · Panel vans · Vans

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Goods

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Utilities

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

13 Jul 2026, 19:02 BST

Last source update

28 Sept 2026, 12:08 BST

Award evaluation window

Submission end – 28 Aug 2026

Authority reference

DCWW2164

FTS notice number

2026/S 000-065820

Latest notice

Contract award notice (UK6)

Classification (CPV)

4-wheel-drive vehiclesLight vansPanel vansVans

Delivery area

UK

Official registry OCID

ocds-h6vhtk-06ca02 Find a Tender

How it runs

DCC is conducting this procurement using a Competitive Flexible Procedure under the Procurement Act 2023. The Tender Notice invites suppliers to submit a combined Stage 1 response comprising Conditions of Participation, exclusion and declaration requirements, technical compliance, delivery compliance, initial pricing and required confirmations.

Stage 1 will require suppliers to:

• satisfy the stated Conditions of Participation and exclusion / declaration requirements;
• submit a technical response confirming compliance with the relevant vehicle specification, new vehicle requirement, delivery requirements, PDI requirements, standard manufacturer warranty requirements and other mandatory requirements for each Lot bid;
• confirm delivery capability by Lot in accordance with the delivery cascade mechanism set out in the tender documents, including the earliest month by which the Bidder can deliver the relevant Lot minimum quantity and whether it can deliver the Lot maximum quantity within four months of contract signature;
• confirm acceptance of mandatory supplier code of conduct / policy requirements;
• submit an initial commercial offer using the Commercial Pricing Schedule; and
• confirm that each Lot price is a standalone evaluated unit price, applicable to any awarded quantity up to the maximum quantity confirmed for that Lot, and is not conditional on full Lot award, minimum volume, multiple Lots or any other award scenario.

Following Stage 1, DCC will conduct a Stage 2 process with suppliers that pass the relevant Stage 1 requirements. Stage 2 will be conducted either by reverse eAuction or by Best and Final Offer (BAFO). DCC's preferred Stage 2 route is a reverse eAuction where DCC considers this proportionate, viable and capable of being conducted within the procurement timetable, taking into account the number of compliant Bidders, the level of competition, platform readiness and operational timetable. Where DCC considers that an eAuction is not proportionate, viable or appropriate, DCC may conduct Stage 2 by BAFO.

Stage 2 will normally relate to final price only. Technical responses, vehicle specifications, delivery commitments, warranty positions and confirmed delivery capacity will remain as submitted and validated at Stage 1 unless DCC expressly permits otherwise in writing.

For each Lot, DCC will apply the delivery cascade mechanism set out in the tender documents to determine delivery compliance. DCC will then rank compliant Bidders by final evaluated unit price and allocate Lot volume in price-ranked order up to each Bidder's confirmed deliverable quantity within the delivery requirements. Any remaining Lot volume may then be allocated to the next lowest priced compliant Bidder, and so on, until the required Lot volume is fulfilled or no further compliant capacity is available. Contract award remains subject to final checks, DCC approval, publication of the required Contract Award Notice, any applicable standstill period and completion of contract documentation.

Submission deadline

14 Aug 2026, 13:00 BST

Clarification deadline

5 Aug 2026, 17:00 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en, cy

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