Official UK procurement notice
Fire Systems - Servicing and Reactive Repairs
Authority: Trust Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionTo comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers.
The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D – Pricing Schedule.
A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H – Specification of Requirements.
CPV: Installation services of fire protection equipment · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1Open Tender exercise with Minimum RequirementsAwardedRenewalPublished value£700,000
Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
The minimum accreditations required to bid for this contract are equal to or similar to:
BAFE SP203-1 Design, Installation, Commission & Maintenance of Fire Detection & Fire Alarm Systems Scheme
BAFE DS301 Design, installation, Commission & Maintenance of Grade D Fire Detection & Fire Alarm Systems in Domestic Premises
BAFE SP203-4 Design, Installation, Commission & Maintenance of Emergency Lighting Systems Scheme
BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry & Wet Riser / Falling Installations Scheme
Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification scheme (SDI 122)
Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).
Select or NICEIC Membership
- Economic & financial standing
The minimum turnover required to bid for this contract is:
An average of GBP 1,000,000 in the last 3 financial years.
Requirement to complete and successfully pass the “Ratio Requirement” on the attached Appendix G – Financial Ratio
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 May 2025, 10:55 BST
- Last source update
- 14 Aug 2025, 16:17 BST
- Award evaluation window
- 16 May 2025 – …
- Authority reference
AS-24-155- FTS notice number
2025/S 000-048884- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050379Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering
Publisher note: (SC Ref:807369)
How it was run
Official notice- Submission deadline
- 23 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 May 2025, 12:00 BST
Timeline
16 May 2025 → 14 Aug 2025 · 3 dates- Bids opened16 May 2025, 12:00 BST
- Submission deadline23 May 2025, 12:00 BST
- Notice published14 Aug 2025, 16:17 BST
Notice history
2 events · 3 releases on Find a Tender · since 14 May 2025- Deadline moved to 23 May 2025, 12:00 BST14 May 2025, 10:55 BST+7 days · was 16 May 2025, 12:00 BST
- Status changed to complete14 Aug 2025, 16:17 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 16 May 2025 | 23 May 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 16 May 2025 | 23 May 2025 | +7 d |
A bidder has requested an extension to the deadline while awaiting subcontractor pricing to be returned. The extension will also allow Trust to answer the remaining questions with sufficient time for any amendments to bids.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VWS (UK) Ltd T/A Veolia Water TechnologiesSME | £700,000 † | — | Awarded |
Contracts
Contract 048884-2025-AS-24-155-1 · VWS (UK) Ltd T/A Veolia Water TechnologiesSME
- Signed
- 13 Aug 2025
- Value
- £700,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- VWS LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.