Official UK procurement notice
Fire Door Inspections, Repair and Replacement (Supply and Install) (Brunelcare)
Authority: Brunelcare (Public body)·On behalf of: Q WORKS LTD
What is being bought
Published requirement descriptionBrunelcare wishes to appoint a Supplier for the supply and install of a planned programme of repairs and replacement to Fire Doors across the Bunelcare estate to ensure all properties remain compliant, whilst residents remain safe within their homes.
The Supplier shall be responsible for delivering the planned programme of repairs and replacement of Fire Doors, in accordance with requirements identified through recent Fire Risk Assessment (FRA) surveys or as identified by Brunelcare.
The Supplier shall be responsible for fire door inspections, repairs to and replacement of Fire Doors as required.
The Supplier shall develop and implement a delivery programme in full coordination with Brunelcare, ensuring that all works are executed efficiently, with minimal disruption to residents and ongoing operations.
Brunelcare is a Bristol-based charity providing high-quality housing, care and support for later living in the South West.
The Brunelcare estate comprises a diverse property portfolio, including sheltered housing, bungalow sites, and a retirement village. It also features several CQC-registered locations, including extra care schemes and care homes. The supplier is expected to plan works in a phased, site-specific manner that accommodates the operational needs of each facility type and its residents.
Brunelcare undertook an Open Procedure to select a suitable Supplier to deliver the planned programme of repairs and the replacement of Fire Doors Contract to commence on 5th January 2026 (three (3) year contract term).
The Supplier will be expected to provide services as per the Specification to any Brunelcare asset as required. As and when assets are obtained or disposed of, the Supplier will be notified.
Within the Pricing Schedule of this contract, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a "materialisation of a known risk".
Please note that Shared Service for Housing (SSfH) is acting as the managing organisation on behalf of Brunelcare for this tender opportunity.
CPV: Construction work · Fire doors · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,416,935
- Economic & financial standing
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
- Technical & professional ability
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: As per procurement documents (see Schedule 1 and the ProContract Questionnaire).
- Price: As per procurement documents (see Schedule 1, the Pricing Schedule and the ProContract Questionnaire).
- Economic & financial standing
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
- Technical & professional ability
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Sept 2025, 15:56 BST
- Last source update
- 18 Jan 2026, 11:55 GMT
- Award evaluation window
- Submission end – 6 Nov 2025
- FTS notice number
2025/S 000-054759- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059610Find a Tender- Contract terms summary
Please see Schedule 3, Contract (Terms and Conditions)
- JCT Measured Term Contract 2024 Edition
- JCT MTC 2024 Amendments
- KPIs
- Brunelcare Standard Terms and Conditions
- Risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:
- Risk of legislative changes, regulatory changes or changes in law during the term of a Contract
- Risk of unforeseen changes to delivery/operational standards
- Risk of changes in technology, IT solutions or systems
- Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
- Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost-of-living crisis)
- Risk of unforeseen political impact
- Risk of decrease/increase in property volume
- Within the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a "materialisation of a known risk".
How it was run
Official notice- Submission deadline
- 13 Oct 2025, 12:00 BST
- Clarification deadline
- 6 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure.
procontract.due-north.com/Opportunities/Index ↗
Tender Responses and communications submitted by Suppliers via any other means will be excluded.
Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk:
o 0330 005 0352 (9am - 5.30pm Mon - Fri)
o "Submit a Ticket" to the helpdesk (via suppliersupport.proactisservicedesk.com/s/ ↗)
Full details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.
Timeline
8 Sept 2025 → 18 Jan 2026 · 8 dates- Tender notice published8 Sept 2025, 15:56 BST
- Clarification questions by381 days ago6 Oct 2025, 17:00 BST
- Submission deadline374 days ago13 Oct 2025, 12:00 BST
- Award decision expected by349 days ago6 Nov 2025, 23:59 GMT
- Assessment summaries sent323 days ago3 Dec 2025
- Standstill ends313 days ago12 Dec 2025, 23:59 GMT
- Contract starts290 days ago5 Jan 2026
- Latest notice published277 days ago18 Jan 2026, 11:55 GMT
Notice history
5 events · 3 releases on Find a Tender · since 8 Sept 2025- Tender notice published8 Sept 2025, 15:56 BSTUK4
- Contract award notice published3 Dec 2025, 09:44 GMTUK6
- Status changed to complete3 Dec 2025, 09:44 GMT
- Contract signature expected17 Dec 2025, 23:59 GMTscheduled
- Contract details notice published18 Jan 2026, 11:55 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BELL GROUP LTD5 Jan 2026 – 4 Jan 2029 | £1,417,000 inc. VAT | 26 Nov 2025 | Awarded |
Contracts
Contract 1 · BELL GROUP LTD
- Signed
- 5 Jan 2026
- Value
- £1,417,000 inc. VAT
- Period
- 5 Jan 2026 – 4 Jan 2029
- Status
- active
7 agreed KPIs: Percentage of Fire Door Repair Tasks Completed on Time · Cost Variance Between Quoted and Actual Maintenance Expenses · Customer Satisfaction Scores Related to Maintenance Activities …
- Percentage of Fire Door Repair Tasks Completed on Time
- Cost Variance Between Quoted and Actual Maintenance Expenses
- Customer Satisfaction Scores Related to Maintenance Activities
- Progress Against Planned Fire Door Replacement Programme
- Completion on Time
- Positive and Negative Feedback Received
- Contractor Performance
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 22final-stage tenders | 17 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Q WORKS LTDProcuring entityTechnical consultant and member of the evaluation panel (assessor).
- SHARED SERVICES FOR HOUSING LIMITEDProcess contact pointProcuring entityShared Service for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this tender opportunity, carrying out the role as Procurement Consultant
Bidders & participating suppliers
1 commercial party on the notice- BELL GROUP LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender