Official UK procurement notice
Financial Management System · UK public procurement notice
Authority: UK Biobank Ltd (Public body)
What is being bought
Published requirement descriptionUK Biobank (UKB) is seeking suppliers with the capacity and expertise to deliver a new Financial Management System (FMS) that will replace the current platform and provide the necessary modules to support UKB’s business model.
UKB requires that the new FMS will support all key financial management activities, including Purchase to Pay, Accounts Receivable, Banking, Project Accounting, Timesheet Automation, Budgeting and Forecasting, Fund Accounting and Grant Management, Financial Accounting, Reporting and Analysis, Fixed Assets, Expenses, Stock and Financial Planning.
The replacement of this existing back-office software is a critical component of UKB’s broader transformation strategy. The current finance system, Sage 200 Professional, has been in place for over a decade and no longer meets the demands of UKB’s growing scale and complexity. UKB requires a modern, efficient, and scalable FMS which will support UKB’s future ambitions.
Details in relation to the requirements for the FMS are set out in UKB’s specification provided as part of the Associated Tender Documents.
A demonstration and a sandbox area for UKB staff to test the product will be requested from all shortlisted bidders. This will not be scored separately but will be used to verify the written submission. If any clarification questions are needed after the demonstration or sandbox access, UKB will raise these with bidders in writing.
- How the procedure runs: UKB is conducting a 2-stage process. UKB has set a number of conditions of participation as part of a separate Procurement Specific Questionnaire (PSQ) first stage. Shortlisted bidders will be required to submit a tender to UKB as part of the second stage. UKB does not envisage holding any negotiation sessions with shortlisted bidders but reserves the right to hold clarification and/or negotiation meetings following submission of tenders.
CPV: Financial analysis and accounting software package · Financial systems software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£850,000
- Technical & professional ability
UKB is conducting a 2-stage process. UKB has set a number of conditions of participation as part of a separate Procurement Specific Questionnaire (PSQ) first stage. Interested organisations are required to complete and submit a response to UKB’s PSQ by the deadline specified in section 2.2.9 of the PSQ. A number of the conditions of participation will be assessed on a Pass/Fail basis including economic and financial standing and requirements in relation to modern slavery. UKB has also included conditions of participation in relation to technical ability which are assessed on a scored basis. The weightings for this are Experience of delivering similar Financial Management Systems for similar entities (30%), Experience of Data migration (20%), Implementation experience (20%), Experience of training and post implementation support (15%), Experience of system testing and support (15%). Potential Suppliers that are not excluded from the procurement (by reference to exclusion grounds and in accordance with the Procurement Act 2023) and achieve a Pass in relation to all Pass/Fail questions will have their PSQ responses ranked by reference to their total scores achieved for technical ability. UKB will shortlist the six (6) highest ranking PSQ responses to be invited to the tender stage of the process and reserves the right to invite the Potential Supplier ranked in 7th and 8th place if the relevant PSQ Response score is within 5% of the sixth highest ranking PSQ Response. Further details are set out in the PSQ.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Functional Requirements: 40%
- Non-functional/ technical requirements: 25%
- Implementation services: 10%
- Price: 25%
Published award criteria (4)
- Functional Requirements: 40%
- Non-functional/ technical requirements: 25%
- Implementation services: 10%
- Price: 25%
- Technical & professional ability
UKB is conducting a 2-stage process. UKB has set a number of conditions of participation as part of a separate Procurement Specific Questionnaire (PSQ) first stage. Interested organisations are required to complete and submit a response to UKB’s PSQ by the deadline specified in section 2.2.9 of the PSQ. A number of the conditions of participation will be assessed on a Pass/Fail basis including economic and financial standing and requirements in relation to modern slavery. UKB has also included conditions of participation in relation to technical ability which are assessed on a scored basis. The weightings for this are Experience of delivering similar Financial Management Systems for similar entities (30%), Experience of Data migration (20%), Implementation experience (20%), Experience of training and post implementation support (15%), Experience of system testing and support (15%). Potential Suppliers that are not excluded from the procurement (by reference to exclusion grounds and in accordance with the Procurement Act 2023) and achieve a Pass in relation to all Pass/Fail questions will have their PSQ responses ranked by reference to their total scores achieved for technical ability. UKB will shortlist the six (6) highest ranking PSQ responses to be invited to the tender stage of the process and reserves the right to invite the Potential Supplier ranked in 7th and 8th place if the relevant PSQ Response score is within 5% of the sixth highest ranking PSQ Response. Further det…
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jul 2025, 16:21 BST
- Last source update
- 13 Mar 2026, 09:22 GMT
- Award evaluation window
- Submission end – 2 Feb 2026
- Authority reference
UKB0024- FTS notice number
2025/S 000-038355- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055b6cFind a Tender
- How it runs
UKB is conducting a 2-stage process. UKB has set a number of conditions of participation as part of a separate Procurement Specific Questionnaire (PSQ) first stage. Shortlisted bidders will be required to submit a tender to UKB as part of the second stage.
UKB does not envisage holding any negotiation sessions with shortlisted bidders but reserves the right to hold clarification and/or negotiation meetings following submission of tenders.
How it was run
Official notice- Submission deadline
- 8 Aug 2025, 12:00 BST
- Clarification deadline
- 31 Jul 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
8 Jul 2025 → 25 Mar 2026 · 8 dates- Tender notice published8 Jul 2025, 16:21 BST
- Clarification questions by31 Jul 2025, 12:00 BST
- Submission deadline8 Aug 2025, 12:00 BST
- Award decision expected by262 days ago2 Feb 2026, 23:59 GMT
- Contract starts238 days ago27 Feb 2026
- Assessment summaries sent226 days ago11 Mar 2026
- Latest notice published224 days ago13 Mar 2026, 09:22 GMT
- Standstill ends211 days ago25 Mar 2026, 23:59 GMT
Notice history
5 events · 2 releases on Find a Tender · since 8 Jul 2025- Tender notice published8 Jul 2025, 16:21 BSTUK4
- Contract award notice published13 Mar 2026, 09:22 GMTUK6
- Status changed to complete13 Mar 2026, 09:22 GMT
- Procurement method changed13 Mar 2026, 09:22 GMT
- Contract signature expected13 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Codec-dss Ltd13 Apr 2026 – 12 Apr 2031 · up to 12 Apr 2036Extensions: UKBwill have the option to extend its Contract annually for a further 5 years. This would lead to a maximum total term of around 10 years and 6 months (assuming a six-month implementation period), with the Contract to commence in early 2026 following contract award. | £850,000 | 9 Mar 2026standstill to 25 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Codec Solutions UK LimitedAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Draft Specification
- Bidding documents and specifications Draft Invitation to Tender
- Bidding documents and specifications Expression of Interest document
- Bidding documents and specifications Key Contractual Principles
- Bidding documents and specifications Procurement Specific Questionnaire
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender