Official UK procurement notice
FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works
Authority: CPD - Construction Division
What is being bought6 lots · detail below
Published requirement descriptionThe Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
CPV: Refurbishment work
Lots and requirements (6)Procurement structure
6 lots · no lot values publishedLot #1Property Maintenance Belfast Metropolitan College PM- BMC
Lot #2Property Maintenance Northern Regional College PM- NRC
Lot #3Property Maintenance North West Regional College PM- NWRC
Lot #4Property Maintenance South Eastern Regional College PM- SERC
Lot #5Property Maintenance Southern Regional College PM- SRC
Lot #6Property Maintenance South West College PM- SWC
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jun 2025, 15:12 BST
- Last source update
- 19 Jun 2025, 15:12 BST
- Authority reference
2996796- FTS notice number
2025/S 000-033770- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055028Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8).
The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts.
The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor.
The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency.
The modification relates to an increase to the value only. The estimated overall increase in value is £5,912,290, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations over the next 12 months while a new procurement exercise is progressed.
As a result of this modification, the overall framework value is expected to increase from £28,200,000 to £34,112,290.
- Review procedure
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing .
Publisher note: The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8).. The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. . The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor.. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency. . The modification relates to an increase to the value only. The estimated overall increase in value is £5,912,290, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations over the next 12 months while a new procurement exercise is progressed.. As a result of this modification, the overall framework value is expected to increase from £28,200,000 to £34,112,290..
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
LOT 1 Property Maintenance Belfast Metropolitan College (PM- BMC)
- Signed
- 6 Jul 2021
- Value
- £817,357
- Status
- active
LOT 2 Property Maintenance Northern Regional College (PM- NRC)
- Signed
- 6 Jul 2021
- Value
- £735,487
- Status
- active
LOT 3 Property Maintenance North West Regional College (PM- NWRC)
- Signed
- 6 Jul 2021
- Value
- £970,176
- Status
- active
LOT 4 Property Maintenance South Eastern Regional College (PM- SERC)
- Signed
- 6 Jul 2021
- Value
- £957,062
- Status
- active
LOT 5 Property Maintenance Southern Regional College (PM- SRC)
- Signed
- 6 Jul 2021
- Value
- £1,595,502
- Status
- active
: LOT 6 Property Maintenance South West College (PM- SWC)
- Signed
- 6 Jul 2021
- Value
- £577,082
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Department of Finance, Central Procurement Directorate Procurement Operations BranchReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Graham Asset Management LtdFramework contractor
- H J Martin LtdFramework contractor
- Irwin ME LtdFramework contractor
- Irwin MELtdFramework contractor
- LM Services NI LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.