Official UK procurement notice
FCA Payroll Services Re-tender
Authority: Financial Conduct Authority (Public body)
What is being bought
Published requirement descriptionThe FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology.
As a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 – FCA ITT Annex A – Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA’s Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations.
The FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to:
- Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work.
- Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements.
- Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes.
- Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.
- No preliminary market engagement: Prior to the formal launch of this procurement, the FCA undertook desktop-based pre-market engagement to inform its approach and refine the scope of requirements. This engagement was conducted informally and did not involve an RFI process. The purpose of this early engagement was to: - Assess market capability and readiness to deliver payroll services within the Workday ecosystem. - Understand supplier perspectives on integration, data handling, and managed service delivery. - Shape the Statement of Requirements and evaluation methodology in line with PA23 principles. This approach enabled the FCA to develop a more targeted and proportionate tender, while maintaining compliance with procurement transparency obligations.
CPV: Personnel and payroll services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Commercial: 30%
Published award criteria (2)
- Commercial
- Technical
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Oct 2025, 21:36 GMT
- Last source update
- 1 Jun 2026, 09:52 BST
- Award evaluation window
- Submission end – 3 Apr 2026
- Authority reference
C3695- FTS notice number
2025/S 000-068751- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d4adFind a Tender
How it was run
Official notice- Submission deadline
- 25 Nov 2025, 12:00 GMT
- Clarification deadline
- 7 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Bidders will need to register on the FCA's eProcurement system (Atamis) to respond to the Tender (atamis-fca.my.site.com/s/Welcome ↗). Bidders should refer to the Atamis Supplier User Guide (services.atamis.co.uk/docs/Supplier_User_G… ↗) for further information. If issues are experienced in accessing Atamis or any documents within Atamis you should contract their dedicated helpdesk on 029 2279 0052 or email at [email protected]
Timeline
27 Oct 2025 → 1 Dec 2026 · 8 dates- Tender notice published361 days ago27 Oct 2025, 21:36 GMT
- Clarification questions by351 days ago7 Nov 2025, 12:00 GMT
- Submission deadline333 days ago25 Nov 2025, 12:00 GMT
- Award decision expected by203 days ago3 Apr 2026, 23:59 BST
- Assessment summaries sent148 days ago29 May 2026, 00:00 BST
- Latest notice published145 days ago1 Jun 2026, 09:52 BST
- Standstill ends135 days ago10 Jun 2026, 23:59 BST
- Today24 Oct 2026
- Contract startsin 38 days1 Dec 2026
Notice history
4 events · 2 releases on Find a Tender · since 27 Oct 2025- Tender notice published27 Oct 2025, 21:36 GMTUK4
- Contract award notice published1 Jun 2026, 09:52 BSTUK6
- Status changed to complete1 Jun 2026, 09:52 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CGI IT UK LimitedFCA Payroll Service Tender1 Dec 2026 – 30 Nov 2030 · up to 30 Nov 2032Extensions: 2 x 1 year terms · Options: Options arounds AI, more details will be provided with the UK7 notice | £1,519,536 | 14 May 2026standstill to 10 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CGI IT UK LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender