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Published 9 Mar 2023, 10:47 GMT

Official UK procurement notice

Disposable Paperware [4893873] · UK public procurement notice

Official notice

Authority: Procurement and Logistics Service·Consortium: 15 public authorities

4 lotsGoodsOpen procedureSME suitableMax 4 lots to bidMax 3 lots per supplier
Sectors: Medical Devices & Pharma (33) Delivery: UKNorthern Ireland (UKN)
Published estimate£28,882,296total for 4 lots · 1 value update
Submissions closed 11 Aug 2023awarded 18 Oct 2023
Awarded to Essity UK Limited, BUNZL MCLAUGHLIN3 awards

What is being bought4 lots · detail below

Published requirement description

Disposable Paperware [4893873]

CPV: Paper sanitary · Toilet paper, handkerchiefs, hand towels and serviettes

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£28,882,294 together) · a supplier may bid for at most 4 and win at most 3 of them · evaluation weights differ by lot
Lot #1Paper Hand Towels and Toilet TissueAwardedRenewalPublished value£17,264,116

Disposable Paperware [4893873] Additional information: The total value of the lot stated in V.2.4 is the lowest value in the following range 17,282,765 to 25,924,148 GBP which has been calculated to include all potential increases in demand for the supplies by 50 percent. It is not a guarantee of uptake or minimum demand.

Delivery: UK, Northern Ireland
Extensions: A period or periods together totaling no more than 24 months as described in Clause 2.2 of the SS17bc Commercial Conditions of Contract for Supplies Contracts and/or further period or periods, together totalling no more than 18 months as described in clause 2.3 of the SS17bc Commercial Conditions of Contract for Supplies Contracts. · WITH OPTIONS FOR FURTHER EXTENSION PERIODS; A) PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 18 MONTHS DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTSVariant bids: not allowed
33770000 Paper sanitary
Lot #2Paper Towel Rolls/Couch RollsAwardedRenewalPublished value£4,409,706

Disposable Paperware [4893873] Additional information: The total value of the lot stated in V.2.4 is the lowest value in the following range 5,744,041 to 8,616,062 GBP which has been calculated to include all potential increases in demand for the supplies by 50 percent. It is not a guarantee of uptake or minimum demand.

Delivery: UK, Northern Ireland
Extensions: A period or periods together totaling no more than 24 months as described in Clause 2.2 of the SS17bc Commercial Conditions of Contract for Supplies Contracts and/or further period or periods, together totalling no more than 18 months as described in clause 2.3 of the SS17bc Commercial Conditions of Contract for Supplies Contracts. · WITH OPTIONS FOR FURTHER EXTENSION PERIODS; A) PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 18 MONTHS DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTSVariant bids: not allowed
33770000 Paper sanitary
Lot #3Facial TissuesAwardedRenewalPublished value£126,607

Disposable Paperware [4893873] Additional information: The total value of the lot stated in V.2.4 is the lowest value in the following range 141,934 to 212,901 GBP which has been calculated to include all potential increases in demand for the supplies by 50 percent. It is not a guarantee of uptake or minimum demand.

Delivery: UK, Northern Ireland
Extensions: A period or periods together totalling no more than 24 months as described in Clause 2.2 of the SS17bc Commercial Conditions of Contract for Supplies Contracts and/or further period or periods, together totalling no more than 18 months as described in clause 2.3 of the SS17bc Commercial Conditions of Contract for Supplies Contracts. · WITH OPTIONS FOR FURTHER EXTENSION PERIODS; A) PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 18 MONTHS DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTSVariant bids: not allowed
33770000 Paper sanitary
Lot #4Anti-Ligature Dispensers and ConsumablesCancelledRenewalPublished value£7,081,865

Disposable Paperware [4893873] Additional information: Lot 4 not awarded.

Delivery: UK, Northern Ireland
Extensions: A period or periods together totalling no more than 24 months as described in Clause 2.2 of the SS17bc Commercial Conditions of Contract for Supplies Contracts and/or further period or periods, together totalling no more than 18 months as described in clause 2.3 of the SS17bc Commercial Conditions of Contract for Supplies Contracts. · WITH OPTIONS FOR FURTHER EXTENSION PERIODS; A) PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 18 MONTHS DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTSVariant bids: not allowed
33770000 Paper sanitary

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Paper Hand Towels and Toilet Tissue30%70%
2 · Paper Towel Rolls/Couch Rolls30%70%
3 · Facial Tissues10%90%
4 · Anti-Ligature Dispensers and Consumables30%70%
What this means for your bid
  • Price carries 70–90 points depending on the lot; most lots put it at 70 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
9 Mar 2023, 10:47 GMT
Last source update
24 Oct 2023, 15:16 BST
Award evaluation window
11 Aug 2023 – …
FTS notice number
2023/S 000-031370
Classification (CPV)
Paper sanitaryToilet paper, handkerchiefs, hand towels and serviettes
Delivery area
UKNorthern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03b0d5 Find a Tender

Publisher note: In Section 1.2 it is stated that this procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract is not a joint contract, it is a Central Purchasing Body Contract operated by BSO PaLS on behalf of the participants listed in Section I.1). The value stated in II.1.7) is the lowest value in the following range for all Lots combined 23,168,741 - 34,753,111 GBP, which has been calculated to include all extension options and the highest value accounts for a potential increase in demand for the supplies by 50 percent. It is not a guarantee of uptake or minimum demand.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
11 Aug 2023, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
11 Aug 2023, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

1 May 2023 → 9 Nov 2023 · 5 dates
  1. Next notice expected
    1 May 2023, 00:00 BST
  2. Submission deadline
    11 Aug 2023, 15:00 BST
  3. Bids opened
    11 Aug 2023, 15:30 BST
  4. Notice published
    24 Oct 2023, 15:16 BST
  5. Bids must remain valid until
    9 Nov 2023, 23:59 GMT

Notice history

5 events · 4 releases on Find a Tender · since 10 Jul 2023
  1. Published value published: £28,882,296
    10 Jul 2023, 17:07 BST
  2. Status changed to active
    10 Jul 2023, 17:07 BST
  3. Procurement method changed
    10 Jul 2023, 17:07 BST
  4. Deadline published: 11 Aug 2023, 15:00 BST
    10 Jul 2023, 17:07 BST
  5. Status changed to complete
    24 Oct 2023, 15:16 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—ClassificationII.1.2)——

This is a Prior Information Notice to inform potential bidders that the BSO Procurement and Logistics Service (PaLS), intends to issue a tender to award a new Contract for the supply of Disposable Paperware on behalf of Health and Social Care in Northern Ireland.The exact details of the Contract are yet to be decided, however for guidance it is envisaged that the scope of the procurement will incl…

Routine re-releases (4)
  • 2023-03: 1 release · 9 Mar 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £23,168,7413 contracts exc. VAT
Bids received 152 from SMEs
Contracts signed 3latest 18 Oct 2023
Awarded toValueDateStatus
Lot 1 · Paper Hand Towels and Toilet Tissue1 award
Essity UK Limited£17,282,765 †—Awarded
Lot 2 · Paper Towel Rolls/Couch Rolls1 award
Essity UK Limited£5,744,042 †—Awarded
Lot 3 · Facial Tissues1 award
BUNZL MCLAUGHLINSME£141,934 †—Awarded

1 further award records carry no date or value.

Contracts

  • Paper Hand Towels and Toilet Tissue · Essity UK Limited

    Signed
    18 Oct 2023
    Value
    £17,282,765
    Status
    active

  • Paper Towel Rolls/Couch Rolls · Essity UK Limited

    Signed
    18 Oct 2023
    Value
    £5,744,042
    Status
    active

  • Facial Tissues · BUNZL MCLAUGHLINSME

    Signed
    18 Oct 2023
    Value
    £141,934
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Paper Hand Towels and Toilet Tissue5bids · 5 electronic · 1 from abroad0——
2 · Paper Towel Rolls/Couch Rolls5bids · 5 electronic · 1 from abroad1——
3 · Facial Tissues5bids · 5 electronic · 1 from abroad1——

Contracting authority & participating public bodies

15 public bodies on the notice

Procurement and Logistics Service

Contracting authorityBody governed by public lawHealth 77 Boucher Crescent, Belfast, UK, BT12 6HUContact name, email Published organisation website ↗

Consortium members and other public bodies

  • Belfast Health and Social Care TrustContracting authority Belfast, UKContact email
  • Business Services OrganisationContracting authority Belfast, UKContact email
  • DOH - Strategic Planning and Performance GroupContracting authority Belfast, UKContact email
  • NI Ambulance Service TrustContracting authority Belfast, UKContact email
  • NI Blood Transfusion ServiceContracting authority Belfast, UKContact email
  • NI Fire and Rescue ServicesContracting authority Lisburn, UKContact email
  • NI Medical and Dental Training AgencyContracting authority Belfast, UKContact email
  • NI Practice and Education Council for Nursing and MidwiferyContracting authority Belfast, UKContact email
  • NI Regulation and Quality Improvement AuthorityContracting authority Belfast, UKContact email
  • NI Social Care CouncilContracting authority Belfast, UKContact email
  • Northern Health and Social Care TrustContracting authority Antrim, UKContact email
  • South Eastern Health and Social Care TrustContracting authority Belfast, UKContact email
  • Southern Health and Social Care TrustContracting authority Portadown, UKContact email
  • Western Health and Social Care TrustContracting authority Londonderry, UKContact email

Dispute resolution & review bodies

  • Business Services Organisation, PaLSReview body BELFAST

Bidders & participating suppliers

2 commercial parties on the notice
  • BUNZL MCLAUGHLINAwarded supplier 35 Moy Road, ARMAGH, UK, BT61 8DLContact email, phone
  • ESSITY UK LTDAwarded supplier SOUTHFIELDS ROAD, DUNSTABLE, UK, LU6 3EJContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.