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Official procurement procedure
Extension to Occupancy Monitoring Service
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: HM Revenue & Customs: "Extension to Occupancy Monitoring Service". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | HM Revenue & Customs | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: HM Revenue & Customs
Market Analytics
Derived from OCDS awards & bid statistics
Published history for HM Revenue & Customs. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
2Bids / Report
Supplier ConcentrationHigh Concentration
PARK RETAIL LIMITEDTop vendor: 62.9% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 41 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| PARK RETAIL LIMITED | 1 win | £110,000 |
| I.F.F RESEARCH LIMITED | 1 win | £65,000 |
Procedure terms
Contracting AuthorityHM Revenue & Customs | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published30 Mar 2026, 13:46 BST | Last source update30 Mar 2026, 13:46 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-065b55 | ||
What is being bought
This procurement is for a web-based reporting solution to measure and report on desk and room utilisation. It will be provided by a physical sensor recording motion and those sensors then sending this information to the cloud where an agreed set of reports provide the occupancy data.
HMRC is looking at options around a strategic solution. However, progress on this solution has been delayed, so a HMRC continuation of this tactical solution in the current 3 sites only for a further 12 months with the option to extend for 12 months if required.
HMRC therefore requires OccupEye Gold Level maintenance for the existing estate of sensors across the 3 sites, Dashboard Analytics Hosting and SmartView Cloud Analytics Dashboard access.
What changed
From the official release history
- Official notice release published
30 Mar 2026, 13:46 BST - Official notice release published
16 Mar 2026, 13:38 GMT - Status changed to complete
24 Feb 2026, 15:48 GMT - Official notice release published
24 Feb 2026, 15:48 GMT - Buyer information updated
24 Feb 2026, 15:48 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
30 Mar 2026, 13:46 BST - Award active
Not published · Not published - Contract active
Signed 27 Mar 2026, 00:00 GMT · £181,410
Commercial outcome and competition
Awards FM:SYSTEMS EUROPE LIMITED Not published · Not published · active |
Contracts Extension to Occupancy Monitoring Service £181,410 · signed 27 Mar 2026, 00:00 GMT · active Contract period: 1 Apr 2026, 00:00 BST — 31 Mar 2027, 23:59 BST |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
HM Revenue & Customs
Contracting authority GB-PPON-PVMW-8599-JZNJDocuments (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleSchedule 5 - 7 (a), (b). Additional or repeat goods, services or works- Goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works.
The existing solution, provided by FM Systems, was deployed into HMRC as part of a trial via an MOU with MoJ.
A planned strategic solution has been delayed, so estates require a continuation of this tactical solution in the current 3 sites only for a further 12 months with the option to extend for 12 months beyond that.
As such HMRC is direct awarding this contract to the incumbent supplier, as the existing hardware installed across 3 separate HMRC offices is compatible only with the incumbent supplier's software. This means that changing suppliers would create disproportionate technical and resource challenges, that would impact business operations and not demonstrate commercial value or provide the most economically advantageous outcome. |