Official UK procurement notice
Extension to Occupancy Monitoring Service
Authority: HM Revenue & Customs (Central government)
What is being bought
Published requirement descriptionThis procurement is for a web-based reporting solution to measure and report on desk and room utilisation. It will be provided by a physical sensor recording motion and those sensors then sending this information to the cloud where an agreed set of reports provide the occupancy data.
HMRC is looking at options around a strategic solution. However, progress on this solution has been delayed, so a HMRC continuation of this tactical solution in the current 3 sites only for a further 12 months with the option to extend for 12 months if required.
HMRC therefore requires OccupEye Gold Level maintenance for the existing estate of sensors across the 3 sites, Dashboard Analytics Hosting and SmartView Cloud Analytics Dashboard access.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Feb 2026, 15:48 GMT
- Last source update
- 30 Mar 2026, 13:46 BST
- Authority reference
SR2816178030- FTS notice number
2026/S 000-029101- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065b55Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
Schedule 5 - 7 (a), (b). Additional or repeat goods, services or works- Goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works.
The existing solution, provided by FM Systems, was deployed into HMRC as part of a trial via an MOU with MoJ.
A planned strategic solution has been delayed, so estates require a continuation of this tactical solution in the current 3 sites only for a further 12 months with the option to extend for 12 months beyond that.
As such HMRC is direct awarding this contract to the incumbent supplier, as the existing hardware installed across 3 separate HMRC offices is compatible only with the incumbent supplier's software. This means that changing suppliers would create disproportionate technical and resource challenges, that would impact business operations and not demonstrate commercial value or provide the most economically advantageous outcome.
How it was run
Official notice- Submission deadline
- —
Timeline
26 Mar 2026 → 30 Mar 2026 · 2 dates- Standstill ends210 days ago26 Mar 2026, 23:59 GMT
- Notice published206 days ago30 Mar 2026, 13:46 BST
Notice history
4 events · 3 releases on Find a Tender · since 24 Feb 2026- Transparency notice published24 Feb 2026, 15:48 GMTUK5
- Contract award notice published16 Mar 2026, 13:38 GMTUK6
- Contract signature expected27 Mar 2026, 23:59 GMTscheduled
- Contract details notice published30 Mar 2026, 13:46 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FM:SYSTEMS EUROPE LIMITED1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2028Extensions: The Buyer may, at its option and by written agreement with the Supplier, extend the Contract for one or more periods, provided that the total extension period does not exceed twelve (12) months. | £181,410 | 16 Mar 2026 | Awarded |
Contracts
Extension to Occupancy Monitoring Service · FM:SYSTEMS EUROPE LIMITED
- Signed
- 27 Mar 2026
- Value
- £181,410
- Period
- 1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2028 with extensions
- Status
- active
- Extensions
- The Buyer may, at its option and by written agreement with the Supplier, extend the Contract for one period of 12 months.
No agreed KPIs: Not Required.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- FM:SYSTEMS EUROPE LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender