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Published 10 Sept 2026, 12:20 BST
Official UK Procurement Procedure

Exclusive AV partner for Level 4 & 5 Illuminate event space at the Science Museum

Science Museum Group
services
Above threshold
Competitive flexible procedure
Audio-visual equipment
Repair and maintenance services of audio-visual and optical equipment
Television and audio-visual equipment
London (UKI)
Published value
£6,900,000
≈ £1,723,819 / year
Submission deadline
8 Oct 2026, 17:00 BST
27d 23h left
Clarification Cut-Off
1 Oct 2026, 17:00 BST
Tender enquiry deadline · 1 lot
Contract duration
4 yrs (with extension options)
Starts 1 Jul 2027, 00:00 BST
Electronic Sourcing Gateway:
In-tend ↗
Login required
Submit via In-tend
Official notice
Registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Instructions: Suppliers must submit their response via the Procurement Portal (https://in-tendhost.co.uk/sciencemuseumgroup/aspx/Home). All in the form specified in the Tender Response Document and signed by the Supplier’s authorised representative.

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Science Museum Group: "Exclusive AV partner for Level 4 & 5 Illuminate event space at the Science Museum". Published status: active. Published value: £6,900,000. 1 published lot. Recorded submission deadline: 8 Oct 2026, 17:00 BST. Published submission portal: in-tendhost.co.uk.
Official Requirement Description:
Our dedicated and award-winning event space Illuminate on levels 4 & 5 of the Science Museum - Illuminate - Hire The Science Museum opened its doors for our first event in January 2019. In the build period up to that time, and ever since, we have partnered with an exclusive AV Partner who, from a purely audio-visual perspective, assisted in the design of the space and invested significantly in equipment and infrastructure, resulting in a comprehensive in-house technical offering that meets the vast majority of event requirements while providing an ideal platform upon which additional equipment and specialist solutions can be seamlessly integrated when required.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    active
    Renewal
    Published valueAED 6,900,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Jul 2027 — 30 Jun 2031 (4 yrs)
    Eligibility:
    Not published
    Options / extension:
    The Agreement is intended to run for a period of 4 years with the option to extend for up to 2 additional years at SMG’s sole discretion.

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Quality: 75%
Financial Offer: 25%
Incumbent & Market Position
Top Retained Vendor (Authority Spend)daaadHolds 54.4% of historical attributable spend
High Concentration
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£3,447,639 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 4 yrs (with extension options)
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: Science Museum Group

    Rolling 24 months
    Derived from OCDS data
    Published track record for Science Museum Group. These figures describe a rolling 24-month window, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    0.8%Indicative
    Based on 1 comparable award · indicative evidence
    Competition Density
    5Bids / Report (median)
    Single-bidder rate: 0%
    Supplier Concentration
    High ConcentrationModerate
    daaadTop vendor: 54.4% of attributable value
    Published spend
    £118,516Historical spend
    Cumulative GBP spend across 3 retained awards
    Typical award value
    £31,094Moderate (n=3)
    Middle 50% of awards: £27,025 – £47,780
    Awarded spend by half-year
    2024-H2
    2025-H1
    2025-H2
    2026-H1
    2026-H2
    Methodology & coverage notes (3 active published awards)
    Coverage: 3 active published awards; 2 bid reports (which may be per lot); 3 valued awards. Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Every figure carries an evidence level: Robust (5+ observations), Moderate (3–4), Indicative (1–2). Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
    Historical Awarded Suppliers in this Category (CPV 32):
    Supplier Name
    Historic Awards
    Attributable Value
    Avg. Price Discount
    daaad1 win£64,466-0.8% below budget
    GVAV Ltd1 win£31,094No published budget
    Access AV Ltd1 win£22,956No published budget

    Sector Market Benchmark & Opportunity Radar

    CPV 32 · UK Sector Analysis
    Observed CPV-sector evidence
    Prepared 10 Sept 2026, 14:19 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    2.35%
    CPV sector evidence · 68 comparable price observations
    Typical Bids Received
    3reported bids
    CPV sector evidence · 849 published bid reports
    Decision Velocity
    ~48 days
    CPV sector evidence · median from 83 completed procedures
    Notice Stability
    Stable notice
    Published terms remained unchanged
    Top Contenders in this Sector (CPV 32)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    Full list of successful suppliers is available on Contracts Finder
    		1 contract£6,400,000,000At ceiling / not disclosed
    EE Ltd and British Telecommunications Plc
    		1 contract£1,850,000,000At ceiling / not disclosed
    Mears Limited
    		2 contracts£1,800,000,000At ceiling / not disclosed
    Constellia Public LimitedCRN: 08664789
    		3 contracts£1,602,500,000At ceiling / not disclosed
    Airwave SolutionsCRN: 03985643
    		5 contracts£1,564,981,925At ceiling / not disclosed
    IBM UNITED KINGDOM LIMITEDCRN: PNQM-8935-PYGQ
    		25 contracts£1,362,000,000At ceiling / not disclosed
    STS DefenceCRN: 03193298
    		6 contracts£1,175,054,335At ceiling / not disclosed
    Trapeze ITS Switzerland GmBH LimitedCRN: CH-290.4.016.518-7
    		4 contracts£959,213,500At ceiling / not disclosed
    EE Ltd
    		1 contract£826,750,000At ceiling / not disclosed
    TELENT TECHNOLOGY SERVICES LIMITEDCRN: PYGC-6427-QMNZ
    		29 contracts£777,150,408At ceiling / not disclosed
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London EstatesThe Royal Household · 10 Sept 2026, 15:19 BST
    		£8,000,000
    same CPV family
    similar value band
    Cyngor Sir Ddinbych Fframwaith Cynnal a chadw adweithiol / Denbighshire County Council Reactive maintenance frameworkDenbighshire County Council · 9 Sept 2026, 14:44 BST
    		£6,000,000
    same CPV family
    similar value band
    R&M and Voids FrameworkKey Housing Association · 2 Sept 2026, 10:08 BST
    		£2,500,000
    same CPV family
    similar value band
    MET POLICE COUPA EVENT #2753 Provision of Fleet Workshop Equipment and Tools Maintenance Services (Inspection, Calibration, Service & Repair)Mayors Office For Policing And Crime · 10 Sept 2026, 11:50 BST
    		£4,500,000
    same CPV family
    similar value band
    Portsmouth International Port - Repairs &Maintenance Support Staff and Ancillary Services 2026Portsmouth City Council · 2 Sept 2026, 14:39 BST
    		£4,000,000
    same CPV family
    similar value band
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.

    Procedure terms & legal framework

    Procedure methodCompetitive flexible procedureLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categoryservices
    Notice statusactiveProcurement threshold
    Above threshold
    (FTS publication)
    		Regulatory regimeStandard commercial regime
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementYes · Anticipated re-tenderFirst published10 Sept 2026, 12:20 BSTLast source update10 Sept 2026, 12:20 BST
    Award evaluation windowSubmission end — 7 Jan 2027, 23:59 GMTClassification (CPV)Audio-visual equipment, Repair and maintenance services of audio-visual and optical equipment, Television and audio-visual equipment
    Delivery areaLocation not published
    Official Registry OCIDocds-h6vhtk-06f6bc

    How to participate & submission route

    Submit via In-tend
    Authorized E-Sourcing Portal
    Supplier login required
    Online submission allowed
    Language: EN
    Open official portal workspace ↗
    Access & Registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
    Expression of interest (EOI)
    8 Oct 2026, 17:00 BST
    		Tender submission deadline
    8 Oct 2026, 17:00 BST
    		Clarification deadline
    1 Oct 2026, 17:00 BST
    Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
    Participation feeFree of charge (Open access)
    Detailed Submission Instructions & Authority Contacts
    From official release
    Suppliers must submit their response via the Procurement Portal (in-tendhost.co.uk/sciencemuseumgroup/as… ). All in the form specified in the Tender Response Document and signed by the Supplier’s authorised representative.
    Timeline
    1. Procedure published
      10 Sept 2026, 12:20 BST
    2. Clarification deadline
      1 Oct 2026, 17:00 BST
    3. Submission deadline
      8 Oct 2026, 17:00 BST

    Commercial outcome and contract awards

    Awards (0)No award published
    Contracts (0)No contract published
    Bid statisticsNo aggregate bid statistics published
    Notice history
    From official release and amendment events
    1. Official notice release published
      10 Sept 2026, 12:20 BST

    Buyer and organisations in this procedure

    Science Museum Group

    Contracting authority
    GB-PPON-PDTR-3338-MNPG
    View buyer profile →

    Official Documents & Specifications (2)

    Official links; attachments are not copied

    • Tender notice on Find a Tender

      tender
      Tender notice
      10 Sept 2026, 12:20 BST

    • Conflict of interest declaration

      tender
      Conflict of interest declaration
      Notice declares: Not published