Official UK procurement notice
Event Production Services Framework Agreement
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought3 lots · detail below
Published requirement descriptionThe Foreign, Commonwealth & Development Office (FCDO) intends to award a Event Production Framework Agreement which will support the delivery of FCDO and HMG Event requirements. The Agreement will include a range of specialist Event Agencies who can deliver end to end strategy, development, production, management, delivery and evaluation of high-profile events in the UK via all formats to smaller scale events on FCDO estates.
The framework structure comprises the following lots:
Lot 1 – Major UK Based Events on non-FCDO Estates: end-to-end delivery of large-scale, high-profile HMG events with no spend limits per event.
Lot 2 – Mid-size Events on FCDO estates: end-to-end delivery of mid-scale events on FCDO estates with a lower spend limit of £20,001 ex VAT and no upper limit per event.
Lot 3 – Small-scale Events on FCDO Estates: delivery of small-scale events on FCDO estates with a upper spend limit of £20,000 ex VAT per event.
This UK6 notice covers the award of Lot 1 only.
- How the procedure runs: This procurement is being conducted under the Procurement Act 2023 using the Competitive Flexible Procedure and will be run in two (2) stages: Stage 1: Invitation to Participate and Stage 2: Invitation to Tender. Suppliers who pass the Conditions of Participation at Stage 1 will be invited to submit a tender at Stage 2. The highest scoring Suppliers will be awarded a place on the Framework.
CPV: Audio-visual equipment · Audio-visual materials · Event services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 6 suppliers · 1 bids received (0.2 per place) · 1 appointed
- Framework period
- 4 yrs · up to 4 yrs 6 mo from 1 Oct 2026
- Supplier levy on call-offs (max %)
- N/A
Who may buy through it
Central Government Departments, Non-Departmental Public Body or Assembly Sponsored Public Body (advisory, executive, or tribunal), Non-Ministerial Department, Executive Agency and arm’s-length bodies, including those sponsored by the FCDO. Full list can be found here www.gov.uk/government/organisat… ↗
Published description of the framework
The Framework Agreement will operate as a multi-supplier agreement, with Call-Off Contracts awarded through RFQ process and where permitted, by direct award in accordance with the Framework Terms & Conditions.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · evaluation weights differ by lotLot #1Major UK Based Events on non-FCDO EstatesAwardedRenewalPublished value£136,000,000
The source published no individual description for this lot.
- Economic & financial standing
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
- Technical & professional ability
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
Lot #2Mid-size Events on FCDO estatesPublished value£10,000,000
End-to-end delivery of mid-scale events on FCDO estates with a lower spend limit of £20,001 ex VAT and no upper limit per event.
- Economic & financial standing
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
- Technical & professional ability
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
Lot #3Small-scale Events on FCDO EstatesPublished value£4,000,000
Delivery of small-scale events on FCDO estates with a upper spend limit of £20,000 ex VAT per event.
- Economic & financial standing
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
- Technical & professional ability
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Major UK Based Events on non-FCDO Estates | 60% | 35% | 5% | |
| 2 · Mid-size Events on FCDO estates | 55% | 40% | 5% | |
| 3 · Small-scale Events on FCDO Estates | 55% | 45% | — |
- Economic & financial standing
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
- Technical & professional ability
See Attachment 1_Stage 1 Invitation to Participate document (located in the FCDO Portal fcdo.bravosolution.co.uk/web/login.htm ↗ ITT reference itt_7414)
- Price carries 35–45 points depending on the lot. Read the split per lot below.
- “Event Production Services Framework Agreement” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Central Government Departments, Non-Departmental Public Body or Assembly Sponsored Public Body (advisory, executive, or tribunal), Non-Ministerial Department, Executive Agency and arm’s-length bodies, including those sponsored by the FCDO. Full list can be found here https://www.gov.uk/government/organisations
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 17:18 BST
- Last source update
- 5 Aug 2026, 18:58 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- Authority reference
project_12257- FTS notice number
2026/S 000-035319- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051f51Find a Tender
- How it runs
This procurement is being conducted under the Procurement Act 2023 using the Competitive Flexible Procedure and will be run in two (2) stages: Stage 1: Invitation to Participate and Stage 2: Invitation to Tender. Suppliers who pass the Conditions of Participation at Stage 1 will be invited to submit a tender at Stage 2. The highest scoring Suppliers will be awarded a place on the Framework.
How it was run
Official notice- Requests to participate (first stage)
- 12 May 2026, 13:00 BST
- Appointment period ends
- 12 May 2026, 13:00 BST
- Clarification deadline
- 6 May 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · N/A
Suppliers are required to submit bids via the FCDO Jaggaer e-Sourcing Portal (the Portal) link fcdo.bravosolution.co.uk ↗
Suppliers wishing to participate will need to register on the Portal to access the tender documentation and submit a response. Suppliers who are already registered will not need to register again and can use their existing username and password. Once logged into the Portal please search for opportunity: Stage 1_Event Production Services Framework Agreement, ITT reference number itt_7414.
Suppliers are responsible for reviewing all communications issued via the Portal and following any instructions provided during the procurement process. All communication/clarification questions must be conducted via the Portal. If technical difficulties are experienced, support will be available from the e-Sourcing Helpdesk by clicking Request Assistance at any time or calling 0203 868 2859 within business hours.
Central Digital Platform (CDP)
In order to bid for tender opportunities published by the FCDO covered by the Procurement Act 2023, Suppliers must register and submit selected information about their organisation via the CDP. Instructions on how to register can be found in section 1.23 of Attachment 1_Stage 1 Invitation to Participate document uploaded in the Portal.
Timeline
22 May 2025 → 1 Oct 2026 · 10 dates- Planning notice published22 May 2025, 17:18 BST
- Market engagement12 Aug 2025, 23:59 BST
The FCDO is seeking the services of a specialist events agency who is capable of delivering end to end strategy, development, production, management, delivery and evaluation of high profile events in the UK via all formats.
The FCDO is conducting market engagement sessions with suppliers prior to the launch of the ITT to measure interest in the opportunity. We invite suppliers to register their interest by filling in the form linked below, and to indicate whether they would simply like to register their interest for this opportunity, or also attend the market engagement session(s).
Link to form: forms.office.com/e/SeDCmGgLL9 ↗
- Next notice expected384 days ago1 Oct 2025, 23:59 BST
- Tender notice published186 days ago17 Apr 2026, 15:34 BST
- Clarification questions by168 days ago6 May 2026, 13:00 BST
- Admission / appointment period ends162 days ago · period end, not a bid countdown12 May 2026, 13:00 BST
- Assessment summaries sent77 days ago5 Aug 2026, 00:00 BST
- Latest notice published76 days ago5 Aug 2026, 18:58 BST
- Contract starts20 days ago1 Oct 2026, 00:00 BST
- Award decision expected by19 days ago1 Oct 2026, 23:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 17:18 BSTUK1
- Preliminary market engagement notice published15 Jul 2025, 16:43 BSTUK2
- Tender notice published17 Apr 2026, 15:34 BSTUK4
- Published value updated to £150,000,00017 Apr 2026, 15:34 BSTwas £100,000,000
- Status changed to active17 Apr 2026, 15:34 BST
- Procurement method changed17 Apr 2026, 15:34 BST
- Contract award notice published5 Aug 2026, 18:58 BSTUK6
- Status changed to complete5 Aug 2026, 18:58 BST
- Contract signature expected28 Aug 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Major UK Based Events on non-FCDO Estates1 award | |||
| Identity Holdings LtdEvent Production Services Framework_Lot 1: Major UK Based Events, non-FCDO estates1 Sept 2026 – 31 Aug 2030 | £136,000,000 | 5 Aug 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Major UK Based Events on non-FCDO Estates | 1final-stage tenders | 0 | 0 | — |
Who bid
- wonIdentity Events Management Limited · South East England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Identity Events Management LimitedFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender