Find a TenderAwarded
Published 9 Mar 2026, 15:13 GMT

Official UK procurement notice

Estates Specialist Building Surveys

Official notice

Authority: Scottish Police Authority (Central government)

ServicesOpen procedureSME suitable
Awarded value£1,500,000published contract · exc. VAT
Submissions closed 22 Apr 2026awarded 17 Aug 2026
Awarded to Digital Reality Corp Limited

What is being bought

Published requirement description

The Scottish Police Authority (known as the “the Authority”) is seeking to procure professional surveying services to undertake a

programme of 3D estates surveys across it’s property portfolio on an ad-hoc basis over the next 5 years.

The awarded Supplier must provide comprehensive documentation services through a visual, laser scanning platform.

All information created via surveys to be hosted on an integrated secure cloud based visual platform enabling users to capture, store, share,

annotate and use ‘as-built’ visual records including photo, UAV/drone and 3D walkthroughs.

CPV: Building services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: The Authority may order more or less than these indicative quantities detailed in the tender documents and shall not be bound to order the quantities referred to, accept or pay for any items other than those actually ordered. This will be confirmed with the Contractor at the point of Contract. Furthermore, the Authority may place subsequent orders over the duration of the Contract, these will be subject to budget availability and operational requirements · The duration of the contract will be three (3) years with the option to extend the Contract for a further two periods of up to twelve (12) months at the sole discretion of the Authority.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Qulaity: 60%
  • price: 40%
Published award criteria (2)
  • Qulaity: 60
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover

    indicated below:

    Employers (Compulsory) Liability Insurance = FIVE MILLION POUNDS STERLING ) in respect of each claim, without limit to the

    number of claims.

    Public Liability Insurance = TEN MILLION POUNDS STERLING in respect of each claim, without limit to the number of claims.

    Professional Indemnity Insurance = FIVE MILLION POUNDS STERLING in respect of each occurrence and in the annual aggregate, with

    a minimum of 2 automatic reinstatements of the full annual limit of Five Million Pounds Sterling.

    Motor Vehicle Insurance = The amount required by the law of the contract.

    Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one

    incident and annual aggregate caps and the excesses under the policies.

    Minimum: SPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company nu…
  • Technical & professional ability

    Part 4C: Quality Control

    Tenderers will be required to provide the following for Quality Control requirements:

    EITHER:

    Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in

    accordance with

    BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

    OR

    Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

    Guidance

    The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and

    continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at

    a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities

    for quality management throughout the organisation.

    Part 4D: Quality Assurance Schemes

    Tenderers will be required to provide the following for Quality Assurance/Health and Safety Requirements:

    EITHER:

    Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in

    accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the

    assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum,

    then…

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Mar 2026, 15:13 GMT
Last source update
24 Aug 2026, 13:53 BST
Award evaluation window
8 Apr 2026 – …
Authority reference
PROC-26-3369
FTS notice number
2026/S 000-080376
Classification (CPV)
Building services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-06658b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Real Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime for The buyer is using PCS-Tender to conduct this ITT exercise. (SC Ref:840985)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
22 Apr 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
8 Apr 2026, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Apr 2026 → 24 Aug 2026 · 3 dates
  1. Bids opened198 days ago
    8 Apr 2026, 12:00 BST
  2. Submission deadline184 days ago
    22 Apr 2026, 12:00 BST
  3. Notice published60 days ago
    24 Aug 2026, 13:53 BST

Notice history

2 events · 3 releases on Find a Tender · since 30 Mar 2026
  1. Deadline moved to 22 Apr 2026, 12:00 BST
    30 Mar 2026, 16:41 BST
    +14 days · was 8 Apr 2026, 12:00 BST
  2. Status changed to complete
    24 Aug 2026, 13:53 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.28 Apr 202622 Apr 2026+14 d
—Bid openingConditions for opening of tenders · IV.2.78 Apr 202622 Apr 2026+14 d

Tender deadline extended to accommodate the Easter Bank Holidays

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,500,0001 contract exc. VAT
Bids received 1312 from SMEs
Contracts signed 1latest 17 Aug 2026
Awarded toValueDateStatus
Digital Reality Corp LimitedSME£1,500,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13bids · 13 electronic · 13 from abroad12——

Contracting authority & participating public bodies

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services 2 French Street, Dalmarnock, Glasgow, Scotland, G40 4EHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.