Official UK procurement notice
Estates Specialist Building Surveys
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionThe Scottish Police Authority (known as the “the Authority”) is seeking to procure professional surveying services to undertake a
programme of 3D estates surveys across it’s property portfolio on an ad-hoc basis over the next 5 years.
The awarded Supplier must provide comprehensive documentation services through a visual, laser scanning platform.
All information created via surveys to be hosted on an integrated secure cloud based visual platform enabling users to capture, store, share,
annotate and use ‘as-built’ visual records including photo, UAV/drone and 3D walkthroughs.
CPV: Building services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qulaity: 60%
- price: 40%
Published award criteria (2)
- Qulaity: 60
- Price: 40
- Economic & financial standing
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover
indicated below:
Employers (Compulsory) Liability Insurance = FIVE MILLION POUNDS STERLING ) in respect of each claim, without limit to the
number of claims.
Public Liability Insurance = TEN MILLION POUNDS STERLING in respect of each claim, without limit to the number of claims.
Professional Indemnity Insurance = FIVE MILLION POUNDS STERLING in respect of each occurrence and in the annual aggregate, with
a minimum of 2 automatic reinstatements of the full annual limit of Five Million Pounds Sterling.
Motor Vehicle Insurance = The amount required by the law of the contract.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one
incident and annual aggregate caps and the excesses under the policies.
Minimum: SPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company nu… - Technical & professional ability
Part 4C: Quality Control
Tenderers will be required to provide the following for Quality Control requirements:
EITHER:
Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in
accordance with
BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.
OR
Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.
Guidance
The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and
continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at
a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities
for quality management throughout the organisation.
Part 4D: Quality Assurance Schemes
Tenderers will be required to provide the following for Quality Assurance/Health and Safety Requirements:
EITHER:
Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in
accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the
assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum,
then…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Mar 2026, 15:13 GMT
- Last source update
- 24 Aug 2026, 13:53 BST
- Award evaluation window
- 8 Apr 2026 – …
- Authority reference
PROC-26-3369- FTS notice number
2026/S 000-080376- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06658bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Real Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime for The buyer is using PCS-Tender to conduct this ITT exercise. (SC Ref:840985)
How it was run
Official notice- Submission deadline
- 22 Apr 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 8 Apr 2026, 12:00 BST
Timeline
8 Apr 2026 → 24 Aug 2026 · 3 dates- Bids opened198 days ago8 Apr 2026, 12:00 BST
- Submission deadline184 days ago22 Apr 2026, 12:00 BST
- Notice published60 days ago24 Aug 2026, 13:53 BST
Notice history
2 events · 3 releases on Find a Tender · since 30 Mar 2026- Deadline moved to 22 Apr 2026, 12:00 BST30 Mar 2026, 16:41 BST+14 days · was 8 Apr 2026, 12:00 BST
- Status changed to complete24 Aug 2026, 13:53 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 8 Apr 2026 | 22 Apr 2026 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 Apr 2026 | 22 Apr 2026 | +14 d |
Tender deadline extended to accommodate the Easter Bank Holidays
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Digital Reality Corp LimitedSME | £1,500,000 † | — | Awarded |
Contracts
Contract 080376-2026-PROC 26-3369-1 · Digital Reality Corp LimitedSME
- Signed
- 17 Aug 2026
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids · 13 electronic · 13 from abroad | 12 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Digital Reality Corp LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.