Official UK procurement notice
Estates Asset Management System
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionThe Scottish Police Authority (known as the “the Authority”) has a requirement for a PASF Public or Private Cloud Estate & Property Management System
CPV: Software supply services
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Please see full details in the Contract Notice on project_28010 - PROC 23 2290 - Estates Asset Management System
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Envelope: 60%
- price: 40%
Published award criteria (2)
- Technical Envelope: 60
- Price: 40
- Suitability
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.
- Economic & financial standing
Please see full details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System
SPD Question 4B5 Insurances
EPD Question 4B6 Financial Standing
Minimum: Please see full details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System - Technical & professional ability
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
SPD Question 4C.1.2 Technical and Professional Ability
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.
SPD Question 4C.2 Technical and Professional Ability (Technicians or Technical Bodies)
SPD Question 4C.3 Technical and Professional Ability (Technical Facilities and Measures)
SPD Question 4C.7 Technical and Professional Ability (Environmental Management Measures)
Minimum: Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Dec 2024, 13:00 GMT
- Last source update
- 19 Sept 2025, 11:47 BST
- Award evaluation window
- 10 Jan 2025 – …
- Authority reference
PROC 23 2290- FTS notice number
2025/S 000-058057- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c28bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:
Quality – Category Weight (50%)
Contract Outcome – 80%
Continual Improvement/ Innovation – 20%
Cost – Category Weight (10%)
Invoice Accuracy – 100%
Service – Category Weight (40%)
Communication – 80%
Management Information – 20%
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.
Publisher note: (SC Ref:810721)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 10 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 Jan 2025, 12:00 GMT
Timeline
10 Jan 2025 → 19 Sept 2025 · 3 dates- Submission deadline10 Jan 2025, 12:00 GMT
- Bids opened10 Jan 2025, 12:00 GMT
- Notice published19 Sept 2025, 11:47 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Sept 2025, 11:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Concerto Support Services | £590,000 † | — | Awarded |
Contracts
Contract 058057-2025-PROC 23 2290-1 · Concerto Support Services
- Signed
- 5 Sept 2025
- Value
- £590,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Concerto Support Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.