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Published 28 Oct 2025, 09:20 GMT

Official UK procurement notice

Equipment Maintenance · UK public procurement notice

Official notice

Authority: Ipswich Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East of England (UKH)
Published estimate£120,000≈ £30k / year · £144,000 inc. VAT12.5% below published estimate
Submissions closed 24 Nov 2025awarded 20 Mar 2026
Awarded to DPL Group Ltd
Contract term 4 yrsends 31 Dec 2029 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Ipswich Borough Council are currently out to tender for the provision of M&E Maintenance at Layard House

This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.

The deadline date for submissions of the tender is 24th November 2025 @ 11:00hrs. Please note late returns will NOT be permitted

The deadline for clarification questions is 13th November 2025 @ 14:00hrs which must be generated via the correspondence option on the website.

CPV: Engineering services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsPublished value£120,000
Contract period: 1 Jan 2026 – 31 Dec 2029 (4 yrs) · up to 31 Dec 2030 with extensionsValue: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: East of England
Extensions: 12 Months
50700000 Repair and maintenance services of building installations71300000 Engineering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 60% Price 40% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Oct 2025, 09:20 GMT
Last source update
14 May 2026, 16:38 BST
FTS notice number
2025/S 000-068778
Latest notice
Contract details notice (UK7)
Classification (CPV)
Engineering servicesRepair and maintenance services of building installations
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-05d4c0 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
24 Nov 2025, 11:00 GMT
Clarification deadline
13 Nov 2025, 14:00 GMT
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

28 Oct 2025 → 14 May 2026 · 5 dates
  1. Tender notice published358 days ago
    28 Oct 2025, 09:20 GMT
  2. Clarification questions by342 days ago
    13 Nov 2025, 14:00 GMT
  3. Submission deadline331 days ago
    24 Nov 2025, 11:00 GMT
  4. Contract starts294 days ago
    1 Jan 2026
  5. Latest notice published160 days ago
    14 May 2026, 16:38 BST

Notice history

3 events · 2 releases on Find a Tender · since 28 Oct 2025
  1. Tender notice published
    28 Oct 2025, 09:20 GMT
    UK4
  2. Contract details notice published
    14 May 2026, 16:38 BST
    UK7
  3. Status changed to complete
    14 May 2026, 16:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £104,9551 contract exc. VAT
Contracts signed 1latest 20 Mar 2026
Awarded toValueDateStatus
DPL Group LtdSME£104,955 †—Awarded

Contracts

  • Contract 1 · DPL Group LtdSME

    Signed
    20 Mar 2026
    Value
    £104,955
    Period
    20 Mar 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    12 months

Contracting authority & participating public bodies

Ipswich Borough Council

Contracting authorityPublic undertaking GB-PPON: PPLT-7247-DMBJ Grafton House, 15-17 Russell Road, Ipswich, East of England, IP1 2DEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • DPL Group LtdAwarded supplierGB-COH: 04162465 Greenwhich Close, Ipswich, East of England, IP3 0DDContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender