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Find a TenderCancelled
Published 19 Jun 2023, 17:29 BST

Official UK procurement notice

EPoS replacement programme for EPoS and Ticketing EPoS Hardware Support

Official notice

Authority: English Heritage

2 lotsGoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK14)
Published estimate£4,500,000total for 2 lots
Submissions closed 19 Jul 2023
Lots 2see the lot list below
Contract term 5 yrsends 1 Sept 2028 · starts 1 Sept 2023

What is being bought2 lots · detail below

Published requirement description

English Heritage are replacing our existing EPoS and Ticketing solutions that are used by our 103 pay to enter sites to support retail, food and beverage and ticketing sales. The solution will utilise our existing EPoS hardware (tills, scanners, printers) where possible, which will need to be fully supported. The project is divided up into two distinct deliverablesLot 1 EPoS and Ticketing solution implementation and software support partner. Lot 2 Support Partner for the Provision of EPoS Terminal Image Management plus EPoS hardware and associated peripherals support. English Heritage wants to ensure this opportunity is open to a broad range of businesses, and accordingly tenderers may submit tender responses for one or both of the above lots. The award for each lot will be determined separately but bidders may be awarded more than one lot if they are the highest scoring across multiple lots. Unless otherwise stated by the bidder, any responses to quality questions will be

CPV: Point of sale (POS) software package · Software package and information systems

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£4,500,000 together) · same evaluation weights on every lot
Lot #1EPoS and Ticketing SolutionCancelled 5 yrsPublished value£3,250,000

Lot 1 – EPoS and Ticketing solution implementation and software support partner.

Contract period: 1 Sept 2023 – 1 Sept 2028 (5 yrs)
Delivery: South West
Variant bids: not allowed
48000000 Software package and information systems48110000 Point of sale (POS) software package
Lot #2Support Partner for the Provision of EPoS Terminal Image Management plus EPoS hardware and associated peripherals support.Cancelled 5 yrsPublished value£1,250,000

Support Partner for the Provision of EPoS Terminal Image Management plus EPoS hardware and associated peripherals support.

Contract period: 1 Sept 2023 – 1 Sept 2028 (5 yrs)
Delivery: South West
Variant bids: not allowed
48000000 Software package and information systems48110000 Point of sale (POS) software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
19 Jun 2023, 17:29 BST
Last source update
6 Oct 2023, 18:25 BST
Award evaluation window
19 Jul 2023 – …
Authority reference
P/REF EH 00001961
FTS notice number
2023/S 000-029616
Classification (CPV)
Point of sale (POS) software packageSoftware package and information systems
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-03d7ae Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/english-heritage/aspx/Home ↗

Submission deadline
19 Jul 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
19 Jul 2023, 18:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/english-heritage/asp… ↗

Timeline

19 Jul 2023 → 6 Oct 2023 · 4 dates
  1. Submission deadline
    19 Jul 2023, 17:00 BST
  2. Bids opened
    19 Jul 2023, 18:00 BST
  3. Contract starts
    1 Sept 2023, 00:00 BST
  4. Notice published
    6 Oct 2023, 18:25 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    6 Oct 2023, 18:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

English Heritage

Contracting authorityBody governed by public lawRecreation, culture and religion The Engine House , Swindon , South West, SN2 2EHContact email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria