Official UK procurement notice
EPOS (Electronic Point of Sale) and Management Information System
Authority: Cheshire East Council (Local council)
Sectors: Software Packages & ERP (48) Delivery: North West (UKD6)
Published estimate £400,000≈ £80k / year · £480,000 inc. VAT · 2 value updates
Submissions closed 5 Jun 2026awarded 15 Sept 2026
Awarded to TOR SYSTEMS LIMITED
Contract term 5 yrsup to 10 yrs with extensions · starts 1 Oct 2026
What is being bought
Published requirement descriptionTatton Park EPOS (Electronic Point of Sale and ticketing ) and Management Information System
How the procedure runs: The Competitive Flexible Procedure will be 3 stages but stage 1 and 2 will be combined into one submission. The Participation and Shortlisting stage is the first stage in the tendering procedure in which Suppliers are assessed. As there are limited requirements in the PSQ and all questions are pass/fail, tenderers are required to more…
complete both the PSQ and the Tender Response Document. (Combined Stage 1 and 2 response). Suppliers wishing to participate in the tendering procedure must complete and return the 2 key documents named and associated documents (including ICT Questionnaire IAQ Part 1). ICT Questionnaires Part 2,3,4 will be requested from the 3 top ranking shortlisted suppliers invited to Stage 3. Stage 3 – is onsite Demonstrations and completion of ICT Questionnaires 2,3,4
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£400,000
- Value
- £400,000 exc. VAT · £480,000 inc. VAT
- Extensions
- Initial contract period is 5 years to September 2031 with 2 x 24 month and 1 x 12 month extensions - giving a final possible end date of 30th September 2036 · Initial contract period is 5 years to September 2031 with 2 x 24 month and 1 x 12 month extensions - giving a final possible end date of 30th September 2036
48000000 Software package and information systems
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add moreHow bids were scored
- Tatton Park EPOS and Ticketing System Functional Requirements — Functional requirements of the system to meet EPOS and On-Line Ticketing Evaluated on a MoSCow method
- Pricing Schedule — 30% of score as a proportion to lowest bid The cost of the first three (3) years will be evaluated - with CPI being a possible indexation for further years.
- Social Value — Social value 10% Social Value consisting of: • Creating Healthier and more Resilient Communities 2.5% • Economic 2.5% • Environmental 5.0%
- Stage 3 - Pricing 30% — Pricing 30% - carried forward from stage 2
- Stage 3 - User Stories (On Site Demonstrations) 70% — User Stories (On Site Demonstrations) 70% The shortlisted three (3) bidders who have scored highest in stage 2 will be invited between 16th July 2026 and 21st August 2026 to take part in “User Stories” – which will be on site (at Tatton Park) to illustrate how the offering / system will meet specific criteria as set out. Completion of ICT Questionnaires Part 2,3,4 will also be required prior to the demonstrations.
- Tatton Park EPOS and Ticketing System Functional Requirements — Functional requirements of the system to meet EPOS and On-Line Ticketing Evaluated on a MoSCow method
- Pricing Schedule — 30% of score as a proportion to lowest bid The cost of the first three (3) years will be evaluated - with CPI being a possible indexation for further years.
- Social Value — Social value 10% Social Value consisting of: • Creating Healthier and more Resilient Communities 2.5% • Economic 2.5% • Environmental 5.0%
- Stage 3 - Pricing 30% — Pricing 30% - carried forward from stage 2
- Stage 3 - User Stories (On Site Demonstrations) 70% — User Stories (On Site Demonstrations) 70% The shortlisted three (3) bidders who have scored highest in stage 2 will be invited between 16th July 2026 and 21st August 2026 to take part in “User Stories” – which will be on site (at Tatton Park) to illustrate how the offering / system will meet specific criteria as set out. Completion of ICT Questionnaires Part 2,3,4 will also be required prior to the demonstrations.
Conditions of participation6
- Economic & financial standingAs per Software Hardware and Services Agreement
- Technical & professional ability
Relevant Experience and Contract Examples Details of up to three contracts to meet the technical ability criteria set out in the Associated Tender Documents You should demonstrate how your contracts and experience meet the following critical project specific more…
requirements: Organisation Skills / Experience Required Entrance sales (Admissions / bookings) Retail and stock control Restaurant / Hospitality sales On-line sales Management information and reporting - Condition of participationshortlisting
Participation and Shortlisting Questionnaire (PSQ) Pass / Fail Part 1: Core Supplier Information including Debarment List, CDP PDF, Share Code Part 2: Associated Persons and Sub-Contractors Part 3: Q16 Insurance Requirements more…
Part 3: Q17 Modern Slavery Part 3: Q18 Compliance with Equality Legislation Part 3: 20a Data Security IAQ Part 1 Part 4: Relevant Experience and Contract Examples Declaration and Statement of Non-Canvassing - Economic & financial standingAs per Software Hardware and Services Agreement
- Technical & professional ability
Relevant Experience and Contract Examples Details of up to three contracts to meet the technical ability criteria set out in the Associated Tender Documents You should demonstrate how your contracts and experience meet the following critical project specific more…
requirements: Organisation Skills / Experience Required Entrance sales (Admissions / bookings) Retail and stock control Restaurant / Hospitality sales On-line sales Management information and reporting - Condition of participationshortlisting
Participation and Shortlisting Questionnaire (PSQ) Pass / Fail Part 1: Core Supplier Information including Debarment List, CDP PDF, Share Code Part 2: Associated Persons and Sub-Contractors Part 3: Q16 Insurance Requirements more…
Part 3: Q17 Modern Slavery Part 3: Q18 Compliance with Equality Legislation Part 3: 20a Data Security IAQ Part 1 Part 4: Relevant Experience and Contract Examples Declaration and Statement of Non-Canvassing
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Sept 2026, 12:49 BST
- Last source update
- 16 Sept 2026, 12:49 BST
- Award evaluation window
- Submission end — 10 Sept 2026, 23:59 BST
- Authority reference
C5487- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0673fdFind a Tender- Contract terms summary
- Five years pus two years plus two years plus one year Support / Licencing Payment annual in advance Implementation and configuration invoice upon completion - 30 days
- How it runs
The Competitive Flexible Procedure will be 3 stages but stage 1 and 2 will be combined into one submission. The Participation and Shortlisting stage is the first stage in the tendering procedure in which Suppliers are assessed. As there are limited requirements in the PSQ and all questions are pass/fail, tenderers are required to complete both the PSQ and the Tender Response Document. (Combined Stage 1 and 2 more…
response). Suppliers wishing to participate in the tendering procedure must complete and return the 2 key documents named and associated documents (including ICT Questionnaire IAQ Part 1). ICT Questionnaires Part 2,3,4 will be requested from the 3 top ranking shortlisted suppliers invited to Stage 3. Stage 3 – is onsite Demonstrations and completion of ICT Questionnaires 2,3,4
How it was run
Official noticeAccess & registration note: Free · short registration with manual review; public opportunity list
- Expression of interest (EOI)
- 17 Jun 2026, 12:00 BST
- Submission deadline
- 5 Jun 2026, 23:59 BST
- Clarification deadline
- 29 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Proactis - The Chest
procontract.due-north.com ↗
Timeline
10 published dates · Europe/London- Planning notice published179 days ago25 Mar 2026, 14:41 GMT
- Next notice expected141 days ago1 May 2026, 23:59 BST
- Tender notice published128 days ago15 May 2026, 13:00 BST
- Clarification questions by114 days ago29 May 2026, 12:00 BST
- Submission deadline106 days ago5 Jun 2026, 23:59 BST
- Expressions of interest by95 days ago17 Jun 2026, 12:00 BST
- Award decision expected by9 days ago10 Sept 2026, 23:59 BST
- Assessment summaries sent5 days ago15 Sept 2026, 00:00 BST
- Latest notice published4 days ago16 Sept 2026, 12:49 BST
- Contract startsin 11 days1 Oct 2026, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
Awarded value £130,2321 award exc. VAT
Bids received 88 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| TOR SYSTEMS LIMITEDSME1 Oct 2026 — 30 Aug 2031 · up to 30 Sept 2036Extensions: 2 x 2 year extensions plus 1 x 1 year extension (2 x 24 plus 1 x 12 months) · Options: Additional service ancillary to the delivery of the contract plus upgrades to hardware as required. | £130,232 | 15 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 11 at stage one | 8 | 0 | — |
Notice history
11 events · 3 releases on Find a Tender · since 25 Mar 2026- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
- Contract award notice published16 Sept 2026, 12:49 BSTUK6
- Published value updated16 Sept 2026, 12:49 BSTwas £400,000
- Status changed to complete16 Sept 2026, 12:49 BST
- Procurement method changed16 Sept 2026, 12:49 BST
- Tender notice published15 May 2026, 13:00 BSTUK4
- Published value published: £400,00015 May 2026, 13:00 BST
- Status changed to active15 May 2026, 13:00 BST
- Procurement method changed15 May 2026, 13:00 BST
- Deadline withdrawn15 May 2026, 13:00 BST
- Planned procurement notice published25 Mar 2026, 14:41 GMTUK3
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- TOR SYSTEMS LIMITEDAwarded supplierView supplier profile →
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Proactis (The Chest) procurement portal 10 Tatton Park EPOS CFP Instructions for Suppliers (this document) 20 CFP Response Document 1 - Participation and Shortlisting Questionnaire (PSQ) 30 CFP Response Doc 2 - Tender Quality Response Questionnaire FINAL 40 Appendix 1a Tatton Pa…
- Conflict of interest declarationNot published
- Bidding documents and specificationsAccess: Via The Chest (procurement portal) https://procontract.due-north.com/Home/About
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender