Official UK procurement notice
EONI - Printing of Poll Cards, Virtual Printing and ID Card Printing
Authority: Electoral Office for Northern Ireland (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe electoral system in Northern Ireland is administered centrally by the Chief Electoral Officer for Northern Ireland (CEO). The CEO is both the electoral Registration Officer for all electors in Northern Ireland and Returning Officer for all elections and referendums in that jurisdiction. The Electoral Office for Northern Ireland (EONI) supports the CEO in carrying out his statutory duties. EONI wishes to appoint a supplier to deliver the following requirements: I. printing, sorting and packaging of potentially up to 1.5 million poll cards per Northern Ireland wide election for collection by a Mailing contractor. II. printing approximately 200,000 pieces of correspondence annually onto A4 paper, inserting into window envelopes and preparing for collection by a Mailing contractor. III. printing approximately 3,000 Electoral Identity Cards annually, inserting into window envelopes and preparing for collection by a Mailing contractor. The contract will commence on the award date for an initial period of three (3) years, followed by three (3) optional extension periods of one (1) year each. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.
- The authority expects to re-tender this requirement around 31 Mar 2032, 23:59 BST.
CPV: Printed matter and related products · Printing and related services · Printing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£450,000
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- AC1 - Print Methodology: 21%
- AC2 - Service Delivery: 35%
- AC3 - Contract Management and Contingency Arrangements: 14%
- AC4 - Price: 30%
Published award criteria (4)
- AC1 - Print Methodology: As per Tender documentation.
- AC2 - Service Delivery: As per Tender documentation.
- AC3 - Contract Management and Contingency Arrangements: As per Tender documentation.
- AC4 - Price: As per Tender documentation.
- Technical & professional ability
As per Tender documentation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Mar 2032
- First published
- 24 Jul 2026, 15:54 BST
- Last source update
- 24 Jul 2026, 15:54 BST
- Award evaluation window
- Submission end – 21 Sept 2026
- Authority reference
ID 6524454- FTS notice number
2026/S 000-070441- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d399Find a Tender- Contract terms summary
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 24 Aug 2026, 15:00 BST
- Clarification deadline
- 14 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
24 Jul 2026 → 21 Sept 2026 · 5 dates- Tender notice published94 days ago24 Jul 2026, 15:54 BST
- Clarification questions by73 days ago14 Aug 2026, 17:00 BST
- Submission deadline63 days ago24 Aug 2026, 15:00 BST
- Contract starts35 days ago21 Sept 2026, 00:00 BST
- Award decision expected by34 days ago21 Sept 2026, 23:59 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Jul 2026, 15:54 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender