Official UK procurement notice
Environment Agency (EA) Enterprise Asset Management (EAM) system
Authority: Environment Agency (Central government)·On behalf of: DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS
What is being bought
Published requirement descriptionEnvironment Agency (EA) Asset Management Software System delivering an enterprise Asset Management platform. EA are looking to secure a platform provision that is sufficiently flexible to deliver those capabilities in the best way utilising current and future technologies. This is a Request for Information (RFI) and relates to Preliminary Market Engagement (PME) only, not a procurement exercise.
The objective of this RFI and PME is for the Environment Agency (EA), the Authority, to obtain key information to understand the market's capability, innovation, approaches, on what it has to offer and how it may be able to meet the EA's needs both now, and in the future.
Further to the previously published pipeline notice, please be aware that the Authority plans to publish the Invitation to Tender (ITT) for this via a potential Competitive Flexible Procedure by early September 2026.
It should be noted that this planned procurement is subject to internal governance and approvals. The EA reserves the right to alter any aspect of this planned procurement notice before a tender notice is published, or to not proceed with the procurement in any way. This notice summarises certain aspects of the procurement but does not purport to contain complete descriptions of it, nor to be all inclusive or contain all the information that a prospective tenderer may require when determining whether to take part in any subsequent tender notice to be published.
The Environment Agency (EA) are seeking to procure an Enterprise Asset Management (EAM) system, which is sufficiently flexible to deliver ISO 55000 compliance and asset management capabilities, utilising current and future technologies. EA will be seeking suppliers that can potentially provide: (a) A unified system with strong standardisation and governance (b) Centralises information storage with consistent formats and locations (c) Streamlines processes to reduce inefficiencies, duplication, and costs (d) Enhances data accessibility to support informed decision-making and effective risk management (e) Complies with ISO 55000, 19650, and 9000 (f) Should provide a simple, intuitive, and partially automated user experience (g) Preference for a unified platform; integrated solutions also acceptable (h) Suppliers must support migration of existing records with metadata tagging (i) Enable file retrieval using metadata and spatial context (j) Solution must allow full export of files, metadata, and configurations to avoid vendor lock-in The objectives of EAM are: (a) Implement an asset management system that is compliant with the Institute of Asset Management's (IAM) - An Anatomy.
(b) Create a single source of truth supporting the entire asset lifecycle. (c) Enable accurate, trusted Business Intelligence. (d) Achieve ISO19650 and ISO55000 compliance. (e) Improve file/data accessibility, storage, sharing, and user experience. (f) Enhanced data governance and risk mitigation (e.g., reduced security and legal risks). (g) Reduced inefficiencies, such as duplication and process waste. (h) Support carbon reduction and improved sustainability through streamlined practices Procurement Reference.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How ENVIRONMENT AGENCY buys Software package and information systems (CPV 48), and who usually turns up
ENVIRONMENT AGENCY’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 42 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid16% / 21%
2–352% / 21%
4–632% / 42%
7+0% / 17%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate61% / 61%
Within ±2%33% / 15%
Above estimate6% / 24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 48Published estimate£20m
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 53 past lots.
A forecast, not a list of bidders.
1 bid21%
2–321%
4–642%
7+17%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Apr 2026, 11:58 BST
- Last source update
- 15 Apr 2026, 10:15 BST
- Authority reference
P-38594- FTS notice number
2026/S 000-034040- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0680e0Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
13 Apr 2026 → 1 Jul 2027 · 5 dates- Planning notice published194 days ago13 Apr 2026, 11:58 BST
- Latest notice published192 days ago15 Apr 2026, 10:15 BST
- Market engagement169 days ago7 May 2026, 23:59 BST
Preliminary Market Engagement ("PME") process Next Steps
The Environment Agency (the Authority) would like potential Service Providers to express their interest in a Preliminary Market Engagement ("PME") by requesting the RFI document from [email protected]:
- Reading the 'Request for Information (RFI)' Supplier Market Questionnaire document, and completing a response to the questions from the appendices, as a PDF attachment, and returning it before 3pm on 7th May 2026, email: [email protected]
- Registering for a PME, face to face, group supplier event, which shall be held on the 14th May 2026, between 09:15am to 16:30pm in Birmingham, exact location to be provided once registered. Attendance is restricted to two (2) attendees per organisation. Please make sure that you register attendance by the deadline of the 7th May 2026, by 15:00 to email: [email protected].
Event will provide Suppliers with an opportunity to respond to questions & feedback on several documents it intends to release, as part of its tender and the proposed invitation to tender process and timelines.
To ensure transparency and equal treatment, all relevant information shared by EA with suppliers during these meetings will also be made available to the wider market at a later date.
Please note that participation in this engagement will not confer any advantage or preference in relation to any future procurement process.
Further information will be able to be found in the documents in Atamis, Authority's e-sourcing system.
If you do have an account with Atamis, please register onto the Atamis Portal and confirm by the deadline of the 7th May. However, should you need access go to create a Supplier account via this link: Welcome (site.com). If you have problems registering, please contact +44 (0)29 2279 0052 or e-mail them on: [email protected].
Please ensure you include the following detail in your message: - Quoting Reference - EME P-38594
- Full name
- Company/organisation name
- Contact details (E-mail and phone number)
It is also mandatory for any interested suppliers to register on the new Government's CENTRAL DIGITAL PLATFORM, which is part of the enhanced Find a Tender Service: Supplier Registration - short guide FINAL
- Tender notice expected52 days ago1 Sept 2026, 23:59 BST
- Today24 Oct 2026
- Contract startsin 250 days1 Jul 2027, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 13 Apr 2026- Pipeline notice published13 Apr 2026, 11:58 BSTUK1
- Preliminary market engagement notice published14 Apr 2026, 08:52 BSTUK2
- Preliminary market engagement notice published15 Apr 2026, 10:15 BSTUK2
Published amendments (1)
information about requesting the RFI document added.
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRSProcuring entityEnd to end procurement
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender