Enhancement of the Allergy Management System

Official notice

Authority: Hertfordshire Catering Limited (Public body)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: East of England (UKH23)

Awarded value£418,000published contract · exc. VAT

Awarded 27 Jan 2022no call for competition

Awarded to Ivy Jack Communications

What is being bought

Published requirement description

This is an Award Notice. An upgrade of the Allergy Management System to include other operational features.

CPV: Development of transaction processing and custom software

The lotProcurement structure

single lot · no lot value published

Lot #1This is an Award NoticeAwarded

This is an Award Notice. Hertfordshire Catering Limited (HCL) have awarded a contract for an upgrade and development of their current Allergy Management System to integrate with other additional features and functions.

Delivery: East of England

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Jan 2022, 15:42 GMT
Last source update: 27 Jan 2022, 15:42 GMT
Authority reference: HCL/IT/016
FTS notice number: 2022/S 000-002444
Classification (CPV): Development of transaction processing and custom software
Delivery area: East of England (UKH23)
Official registry OCID: ocds-h6vhtk-031025 Find a Tender

Why no open competition: No tenders or no suitable tenders/requests to participate in response to open procedure
Published justification: In 2018, Hertfordshire Catering Limited (HCL) went out to tender for an off-the-shelf electronic meal ordering and payment system (The Provision of an Electronic Meal Selection, Payments and Kitchen Management System Ref - HCL/IT012), with the aim for this to link to HCL's existing Allergy Management System (AMS) as part of the requirement. After clarification meetings with the three companies that had submitted tender bids, the tender process was abandoned as none of the responses met HCL's requirements and the systems offered could not integrate with the AMS. As this procurement failed to find a suitable off-the-shelf solution HCL reconsidered their requirements and the only option remaining to HCL is to develop and enhance the existing AMS with additional features required as one whole integrated system. The service can be provided only by a particular economic operator for technical reasons as they built the AMS from scratch for HCL.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £418,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 27 Jan 2022

Awarded to	Value	Date	Status
Ivy Jack CommunicationsSME	£418,000 †	—	Awarded

Contracts

Enhancement of the Allergy Management System · Ivy Jack CommunicationsSME
Signed
27 Jan 2022
Value
£418,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Hertfordshire Catering Limited

Contracting authorityPublic bodyRegional or local authorityGeneral public services Mundells, Welwyn Garden City, East of England, AL7 1FTContact name, email, phone

Dispute resolution & review bodies

High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Ivy Jack CommunicationsAwarded supplier 19 Narborough Wood Park, Desford Road, Enderby, East Midlands, LE19 4XT

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.