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Published 13 Sept 2024, 15:48 BST

Official UK procurement notice

Energia Group Provision of Integrated Human Resources and Payroll Solution and Services

Official notice

Authority: ENERGIA GROUP NI HOLDINGS LIMITED (Public body)·Consortium: 2 public authorities

ServicesRestricted procedure
Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN0)
Budget not disclosedValue not published
Submissions closed 24 Oct 2024awarded 31 Jan 2025
Awarded to Kainos Worksmart Limited, Workday Ltd

What is being bought

Published requirement description

Energia Group is seeking to contract for the following services under this Request for

Proposal:

  1. HR & Payroll Software Product(s) to deliver the Functional and Non-Functional

Requirements as set out in the tender documents.

  1. Implementation Services - professional services from the Supplier to Energia Group to

project manage, design, build, configure, test, migrate data, cut over to live operations and

hypercare of the HR & Payroll Software Product(s).

  1. Vision - Alignment with the Energia Group People Strategy.
  2. Support Services - Level 2 and Level 3 Support Services of the Energia Group

implementation on the HR & Payroll Software Product(s) including helpdesk, incident

management, problem management, change management and service level agreements.

CPV: Human resources management consultancy services · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published
Lot #1As detailed aboveAwardedRenewal
Delivery: Northern Ireland
Extensions: The initial contract term will be for a period of three years, with an option to extend the contract by a further 2 x 2-year periods, subject to review. Extending the contract will be at Energia's discretion.Variant bids: allowed
48450000 Time accounting or human resources software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Shortlisting
Experience must include but not be limited to: - experience of providing an integrated payroll solution - experience of providing integrated end to end HR services -relevant experience of the team proposed to provide the services including any contingency measures

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Sept 2024, 15:48 BST
Last source update
4 Jun 2025, 09:05 BST
Authority reference
EGTI2403
FTS notice number
2025/S 000-029699
Classification (CPV)
Human resources management consultancy servicesTime accounting or human resources software package
Delivery area
Northern Ireland (UKN0)
Official registry OCID
ocds-h6vhtk-049aea Find a Tender

Publisher note: The contract has been awarded to Kainos Worksmart for implementation of a Workday platform.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
24 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

energiagroup.com ↗

Timeline

24 Oct 2024 → 4 Jun 2025 · 2 dates
  1. Submission deadline
    24 Oct 2024, 12:00 BST
  2. Notice published
    4 Jun 2025, 09:05 BST

Notice history

2 events · 2 releases on Find a Tender · since 4 Jun 2025
  1. Status changed to complete
    4 Jun 2025, 09:05 BST
  2. Buyer details updated
    4 Jun 2025, 09:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 10
Contracts signed 1latest 31 Jan 2025
Awarded toValueDateStatus
Kainos Worksmart Limited, Workday Ltdjoint award——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids———

Contracting authority & participating public bodies

2 public bodies on the notice

ENERGIA GROUP NI HOLDINGS LIMITED

Contracting authorityPublic bodyElectricity GB-COH: NI033250 Greenwood House, 64 Newforge Lane, Belfast, Northern Ireland, BT95NFContact name, email, phone

Dispute resolution & review bodies

  • Energia Group Legal TeamReview body Belfast

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria