Official UK procurement notice
Emmaus Catholic Academy Trust and Romero Catholic Academy Trust - HR, Payroll and Pensions System & Services
Authority: Emmaus Catholic Academy Trust (Public body)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionEmmaus Catholic Academy Trust and Romero Catholic Academy Trust require one or more supplier to fulfil their HR, Payroll and Pension Services requirement as follows:
Emmaus CAT: HR & Payroll System with the options of either a partially managed payroll service covering specific elements of managed service support on HMRC and Pensions OR a second option of a fully outsourced payroll managed service.
Romero CAT: HR System and fully outsourced payroll managed service.
CPV: Industry specific software package
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£100,000 together) · same evaluation weights on every lotLot #1Emmaus CAT OnlyRenewalPublished value£33,333
HR & Payroll System with the options of a Payroll System with specific elements of Managed Service support on HMRC and Pensions OR a fully outsourced Managed Payroll Service.
Lot #2Romero CAT OnlyRenewalPublished value£33,333
HR System and Fully outsourced managed payroll service
Lot #3Both Emmaus CAT & Romero CATRenewalPublished value£33,333
Both Emmaus CAT and Romero CAT. Please see the Invitation to Tender and specification documents for further information on the Trusts' requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Non-Functional Requirements: 10%
- Added Value: 5%
- Payroll Service Requirements Emmaus CAT: 10%
- Functional Requirements: 35%
- Payroll Service Requirements Romero CAT: 10%
- Contract Price: 30%
Published award criteria (6)
- Contract Price
- Non-Functional Requirements
- Added Value
- Payroll Service Requirements Emmaus CAT
- Functional Requirements
- Payroll Service Requirements Romero CAT
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Sept 2025, 12:30 BST
- Last source update
- 12 Sept 2025, 12:30 BST
- Authority reference
CA16437- FTS notice number
2025/S 000-056164- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05995eFind a Tender
How it was run
Official notice- Submission deadline
- 7 Oct 2025, 15:00 BST
- Clarification deadline
- 25 Sept 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
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Timeline
12 Sept 2025 → 1 Apr 2026 · 4 dates- Tender notice published12 Sept 2025, 12:30 BST
- Clarification questions by396 days ago25 Sept 2025, 13:00 BST
- Submission deadline384 days ago7 Oct 2025, 15:00 BST
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 Sept 2025, 12:30 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Romero Catholic Academy TrustContracting authorityPublic undertaking
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender