Find a TenderAwardedContract details notice

Published 23 May 2025, 16:31 BST

Official UK procurement notice

GLA Electronic Vote Counting System

Official notice

Authority: Greater London Authority (GLA) (Public body)·On behalf of: Transport for London

ServicesCompetitive flexible procedureAbove threshold

Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: UK

Published estimate£7,000,000≈ £2.3m / year · £8,400,000 inc. VAT · 1 value update

Submissions closed 24 Nov 2025awarded 29 May 2026

Awarded to CGI IT UK Limited

Contract term 3 yrsends 1 Jun 2029 · up to 31 May 2032 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

Provision of an Electronic Vote Counting System, which includes the supply of all scanners, networking and associated technology systems, display equipment, technology / digital systems for capturing information from all London Local Authorities, ballot papers and ballot boxes, as well as distribution to the nominated destinations in each London Local Authority for the London Mayoral and London Assembly election in 2028. The scope includes the design and implementation of full training on using the E-Counting System.

How the procedure runs: TfL is conducting this procurement using the Competitive Flexible Procedure under the Procurement Act 2023 to identify a supplier to deliver an Electronic Ballot Counting Solution. The procurement will be broadly structured as follows: i) Invitation to Participate in the Conditions of Participation Stage via response to the Procurement Specific Questionnaire ('PSQ'). Key considerations: o Clarification Period. o Project specific questions. o Pass/Fail criteria. o Shortlist of suppliers to be invited to the Invitation to Tender (ITT) stage. The deadline for supplier to submit clarifications on the PSQ or is currently Monday 10 November 2025. The deadline for suppliers' submission of their responses to the PSQ is currently Monday 24 November 2025. Evaluation of a PSQ will be used to shortlist suppliers for the ITT stage. Suppliers are required to submit the completed PSQ via TfL's SAP Ariba portal and provide any supporting documentation. TfL will evaluate the PSQ responses against the stated criteria and suppliers will be ranked based on their total moderated score. TfL expect to shortlist a maximum of four (4) suppliers to be taken through to the ITT stage. ii) An Invitation to Tender (ITT) stage This stage will be used by TfL to obtain a greater understanding of the bidder's proposed E-Counting Solution and delivery approach. Current estimated start date for Invitation to Tender is January 2026. For Initial Tender and Final Tender/BAFO Evaluation, TfL is adopting a price per quality point (PQP) evaluation methodology whereby each Bidder's total price (from their completed financial response) will be divided by their total quality score to give a PQP. Following Initial Tender evaluation, TfL may invite suppliers to participate in dialogue/negotiation session (this is optional) prior being invited to submit Final Tender (BAFO) (if required). ITT Stage key considerations: Initial Tender phase may include some or all of the following: o Clarification Period. o Pass/Fail elements. o Evaluation questions. o Application of Minimum Quality Thresholds. o Demonstrations. o Financial Model responses. o PQP Approach. Dialogue/Negotiation Phase o Discussions between TfL and bidders about any aspect of the procurement and to improve the content of initial tender submissions. Final Tender (BAFO) Phase (if required) may include some or all of the following: o Pass/Fail elements. o Evaluation questions. o Application of Minimum Quality Thresholds o Financial Model responses o PQP Approach iii) Post-tender negotiation Stage (if deemed necessary by TfL). iv) Preferred Supplier Stage (if deemed necessary by TfL). To participate in this opportunity, suppliers must be registered on TfL's e-Tendering platform, SAP Ariba. Please refer to submission instructions specified within this Tender Notice. Further instructions and guidance will be included in the draft tender documents which will made available to participating suppliers during the selection phase. Kindly refer any queries to [email protected].
No preliminary market engagement: An Early Market Engagement exercise was conducted in November 2024 under PCR 2015. Notice identifier: 2024/S 000-038431

CPV: IT services: consulting, software development, Internet and support · Scanning services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£7,000,000

Contract period: 1 Jun 2026 – 1 Jun 2029 (3 yrs) · up to 31 May 2032 with extensionsValue: £7,000,000 exc. VAT · £8,400,000 inc. VAT

Delivery: UK

Extensions: There will be an option to extend the initial contract term to cover GLA London Mayor of London and London Assembly Elections in 2032.

72000000 IT services: consulting, software development, Internet and support 79999100 Scanning services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Details are provided in the Procurement Specific Questionnaire.
This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity.
Please refer to submission instructions specified within this Tender Notice.
Technical & professional ability
Details are provided in the Procurement Specific Questionnaire.
This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity.
Please refer to submission instructions specified within this Tender Notice.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Technical Response: Quality criteria consist of technical requirements and social value (100 quality points) The technical elements listed below carries a total maximum of 90 quality points score (out of 100) in the evaluation of tender responses against the quality criteria. - Electronic Counting Solution (46 points) - Ballot Paper, Boxes and Seals (6.5 points) - Count Centre (2.5 points) - Counting the Count (19 points) - Service Provider's Site (1.5 points) - Approach to Quality Sustainability and Environment (1.5 points) - Project and Delivery Management (5 points) - Compliance with electoral law (3 points) - Transparency (2.5 points) - Security and Compliance with Standards (2.5 points) TfL may refine an award criterion as part of the competitive flexible procedure in accordance with PA2023 section 24.
Social Value: Social Value carries a total maximum of 10 quality points score (out of 100) against the quality criteria. Qualitative (7 points) Quantitative (3 points)
Financial Response: The Bidder's completed Financial Response (Pricing Schedules for Option 1 and Option 2) template including fixed price milestone costs for two (2) pricing options.

Conditions of participation2

Economic & financial standing
Details are provided in the Procurement Specific Questionnaire.
This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity.
Please refer to submission instructions specified within this Tender Notice.
Technical & professional ability
Details are provided in the Procurement Specific Questionnaire.
This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity.
Please refer to submission instructions specified within this Tender Notice.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 May 2025, 16:31 BST
Last source update: 28 Jul 2026, 14:30 BST
Award evaluation window: Submission end – 8 May 2026
Authority reference: CW91960
FTS notice number: 2025/S 000-068661
Latest notice: Contract details notice (UK7)
Classification (CPV): IT services: consulting, software development, Internet and supportScanning services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-052479 Find a Tender

How it runs: TfL is conducting this procurement using the Competitive Flexible Procedure under the Procurement Act 2023 to identify a supplier to deliver an Electronic Ballot Counting Solution.
The procurement will be broadly structured as follows:
i) Invitation to Participate in the Conditions of Participation Stage via response to the Procurement Specific Questionnaire ('PSQ').
Key considerations:
o Clarification Period.
o Project specific questions.
o Pass/Fail criteria.
o Shortlist of suppliers to be invited to the Invitation to Tender (ITT) stage.
The deadline for supplier to submit clarifications on the PSQ or is currently Monday 10 November 2025.
The deadline for suppliers' submission of their responses to the PSQ is currently Monday 24 November 2025.
Evaluation of a PSQ will be used to shortlist suppliers for the ITT stage. Suppliers are required to submit the completed PSQ via TfL's SAP Ariba portal and provide any supporting documentation.
TfL will evaluate the PSQ responses against the stated criteria and suppliers will be ranked based on their total moderated score.
TfL expect to shortlist a maximum of four (4) suppliers to be taken through to the ITT stage.
ii) An Invitation to Tender (ITT) stage
This stage will be used by TfL to obtain a greater understanding of the bidder's proposed E-Counting Solution and delivery approach.
Current estimated start date for Invitation to Tender is January 2026.
For Initial Tender and Final Tender/BAFO Evaluation, TfL is adopting a price per quality point (PQP) evaluation methodology whereby each Bidder's total price (from their completed financial response) will be divided by their total quality score to give a PQP.
Following Initial Tender evaluation, TfL may invite suppliers to participate in dialogue/negotiation session (this is optional) prior being invited to submit Final Tender (BAFO) (if required).
ITT Stage key considerations:
Initial Tender phase may include some or all of the following:
o Clarification Period.
o Pass/Fail elements.
o Evaluation questions.
o Application of Minimum Quality Thresholds.
o Demonstrations.
o Financial Model responses.
o PQP Approach.
Dialogue/Negotiation Phase
o Discussions between TfL and bidders about any aspect of the procurement and to improve the content of initial tender submissions.
Final Tender (BAFO) Phase (if required) may include some or all of the following:
o Pass/Fail elements.
o Evaluation questions.
o Application of Minimum Quality Thresholds
o Financial Model responses
o PQP Approach
iii) Post-tender negotiation Stage (if deemed necessary by TfL).
iv) Preferred Supplier Stage (if deemed necessary by TfL).
To participate in this opportunity, suppliers must be registered on TfL's e-Tendering platform, SAP Ariba. Please refer to submission instructions specified within this Tender Notice.
Further instructions and guidance will be included in the draft tender documents which will made available to participating suppliers during the selection phase.
Kindly refer any queries to [email protected].

How it was run

Official notice

Run through: SAP Ariba · Who buys & how to bid on SAP Ariba

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free buyer-specific invitations

Requests to participate (first stage): 24 Nov 2025, 13:00 GMT
Submission deadline: 24 Nov 2025, 13:00 GMT
Clarification deadline: 10 Nov 2025, 13:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity.

Participation and Tender documentation will be available on SAP Ariba to all interested suppliers.

SAP Ariba can be accessed via the following link:

service.ariba.com/Supplier.aw ↗

SAP Ariba Registration:

The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.

Suppliers are requested to first check whether their organisation is already registered on SAP Ariba before self-registering to avoid creating a duplicate registration.

Suppliers are also requested to ensure that the contact details of all supplier personnel that will participate in this procurement activity are listed in your organisation's SAP Ariba registration details.

(1) To register or to check if your organisation is already registered to SAP Ariba, log on to:

s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗

Guidance on registering is available through the following link:

content.tfl.gov.uk/supplier-registratio… ↗

(2) Upon completion of step 1, interested suppliers must email [email protected] providing the following details:

Organisation name as registered in SAP Ariba;
SAP Ariba supplier ID;
A single point of contact registered on SAP Ariba; first name and surname;
Your email address registered with SAP Ariba;
Details of your role with your organisation as registered with SAP Ariba; and
Details of other contacts registered in SAP Ariba that you wish to be added to the SAP Ariba sourcing event; first name and surname;

Completion of these steps will enable TfL to invite interested suppliers to the sourcing event in SAP Ariba to:

gain access to procurement documents;
allowing interested suppliers to view documents; and
submit their PSQ responses via SAP Ariba.

Please contact [email protected] in the first instance should you experience any problems with the portal for issues related SAP Ariba registration.

Suppliers must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the supplied information before submitting their participation and tender responses.

Central Digital Platform:

As part of the participation, suppliers should also be registered on the Central Digital Platform and have completed all the relevant registration questions. Further details can be found here:

www.gov.uk/government/publicati… ↗

Timeline

23 May 2025 → 28 Jul 2026 · 10 dates

Planning notice published
23 May 2025, 16:31 BST
Tender notice published358 days ago
27 Oct 2025, 15:43 GMT
Clarification questions by344 days ago
10 Nov 2025, 13:00 GMT
Submission deadline330 days ago
24 Nov 2025, 13:00 GMT
Next notice expected204 days ago
30 Mar 2026, 23:59 BST
Award decision expected by165 days ago
8 May 2026, 23:59 BST
Assessment summaries sent145 days ago
29 May 2026, 00:00 BST
Contract starts142 days ago
1 Jun 2026, 00:00 BST
Standstill ends132 days ago
10 Jun 2026, 23:59 BST
Latest notice published84 days ago
28 Jul 2026, 14:30 BST

Notice history

11 events · 4 releases on Find a Tender · since 23 May 2025

Pipeline notice published
23 May 2025, 16:31 BST
UK1
Tender notice published
27 Oct 2025, 15:43 GMT
UK4
Published value published: £7,000,000
27 Oct 2025, 15:43 GMT
Status changed to active
27 Oct 2025, 15:43 GMT
Procurement method changed
27 Oct 2025, 15:43 GMT
Contract award notice published
29 May 2026, 13:15 BST
UK6
Status changed to complete
29 May 2026, 13:15 BST
Buyer details updated
29 May 2026, 13:15 BST
Contract signature expected
19 Jun 2026, 23:59 BST
scheduled
Contract details notice published
28 Jul 2026, 14:30 BST
UK7
Buyer details updated
28 Jul 2026, 14:30 BST

Routine re-releases (4)

2025-05: 1 release · 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £12,365,1191 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 30 Jun 2026

Awarded to	Value	Date	Status
CGI IT UK Limited30 Jun 2026 – 30 Jun 2029 · up to 30 Jun 2032Extensions: To implement the activities and deliverables for an electronic vote counting system for the London Mayoral and London Assembly 2032 elections. · Options: Provision for other events involving public voting which may include (without limitation) mayoral/assembly related by-elections within the Greater London area.	£12,365,119	29 May 2026	Awarded

Contracts

Electronic Vote Counting Solution · CGI IT UK Limited
Signed
30 Jun 2026
Value
£12,078,080
Period
30 Jun 2026 – 30 Jun 2029 · up to 30 Jun 2032 with extensions
Status
active
Extensions
Extension option is included in the contract to implement the activities and deliverables for an electronic vote counting system for the London Mayoral and London Assembly 2032 elections, where applicable.
3 agreed KPIs: Test · Software · Payment
- Test, Successful/pass test outcomes in line with the test strategy timeline - 90% Percentage of tests passed within the test strategy timeline
- Software, Implementation of the software - 90% Percentage of tasks completed on time according to the agreed project plan
- Payment, Accuracy of payment application - 90% Percentage of payment applications processed without errors.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	0	1	—

Who bid

wonCGI IT UK Limited · Greater London

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

Greater London Authority (GLA)

Contracting authorityPublic authority - sub-central government GB-PPON: PHGV-7784-TDZZ City Hall, Kamal Chunchie Way, London, London, E16 1ZEContact name, email

Other public bodies

Transport for LondonProcuring entityPublic undertakingTfL Procurement & Commercial is undertaking this procurement on behalf of the GLA as part of the Procurement Shared ServiceGB-COH: 06745516GB-PPON: PHMT-6197-NWNZ London, LondonContact email

Bidders & participating suppliers

1 commercial party on the notice

CGI IT UK LIMITEDAwarded supplierGB-COH: 00947968GB-PPON: PHYV-4665-PNTX 14th Floor, 20 Fenchurch Street, London, London, EC3M 3BYContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsAccess: This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity. Participation and Tender documentation will be available on SAP Ariba to all interested Applicants. SAP Ariba can be accessed via the following link: https://service.ariba.com/Supplier.aw 1) Procurement Specific Questionnaire ('PSQ') and Contract Response Template - Both documents will be available via the SAP Ariba portal. Please refer to submission instructions specified within this Tender Notice. Please note, TfL cannot consider any PSQ submissions received after the closing date/time or received by means other than SAP Ariba. The draft contract main terms and conditions and schedules are currently in the final stages of completion and will be made available to participating suppliers at the earliest. 2) Tender Documents - It is expected that draft tender documents, including draft contract schedules, requirements, and response templates, will be made available to participating suppliers in SAP Ariba prior to the deadline for PSQ submissions.
Bidding documents and specifications tenderBidding documents and specificationsThis procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity. Participation and Tender documentation will be available on SAP Ariba to all interested Applicants. S…
Signed contract contractSigned contractPDF

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Jul 2026, 14:30 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 May 2026, 13:15 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Oct 2025, 15:43 GMT
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender23 May 2025, 16:31 BST