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ClosedFind a Tender · UK4

Electronic Point of Sale Solution

Buyer: Bournemouth, Christchurch and Poole Council →

Participate on procontract.due-north.com ↗External submission platform

BuyerBournemouth, Christchurch and Poole Council
StatusClosed
Deadline21 Nov 2025
Value£395,175
Published31 Oct 2025

What is being bought

The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance. The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council's estate specifically those related to commercial activities.

Delivery location

UKK24, GB

Categories

Computer equipment and supplies 30200000Point of sale (POS) software package 48110000

Lot details

Lot 1

No lot description published.

Statusactive
Value£395,175
Contract periodFrom 3 Jan 2026 to 2 Jan 2030
SME suitabilitySuitable for SMEs

Award criteria
Price — Pricing associated with the use of hardware, software including associated support and maintenance. (40%)
Quality — Quality of written response as part of bidder submission (30%)
Presentation — Scored evaluation of shortlisted bidder's presentation (30%)

What is included

ItemCategoryQuantity
1Computer equipment and supplies, Point of sale (POS) software packageNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is Computer equipment and supplies (30200000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 309273 median · 41.9 average (353 of 927 with a bid count)3.6 average (392 of 927 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKK2441 median · 1.7 average (3 of 4 with a bid count)1 average (3 of 4 with named award suppliers)Not published
Similar published value (0.5×–2×)586 median · 6 average (1 of 58 with a bid count)1 average (1 of 58 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementYes
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyallowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-059b19
Latest release ID069934-2025
Latest release timestampFri Oct 31 2025 09:19:05 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/069934-2025
Tender statusactive
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categorygoods
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2025-11-21T14:00:00Z
Expression of interest deadlineNot published
Enquiry deadline2025-11-14T17:00:00Z
Award period: startNot published
Award period: end2025-12-10T23:59:59Z
Submission method detailsAll documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.
Submission languagesen
Electronic catalogue policyNot published
Total tender value£395,175
Tender lots in source1
Tender items in source1
Tender documents in source3
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
31 Oct 2025tender069934-2025
24 Oct 2025planning068216-2025
16 Sept 2025planningUpdate056886-2025
16 Sept 2025planning056877-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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            },
            {
              "name": "Quality",
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        "contractPeriod": {
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        "selectionCriteria": {
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              "description": "All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms."
            }
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    ],
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        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
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    "procedure": {
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      "isAccelerated": true,
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    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "lotDetails": {
      "noLotsDivisionRationale": "The decision not to divide the EPOS contract into separate lots was based on the need to ensure compatibility between the different contract elements, operational efficiency from system integration and better value from a unified solution."
    },
    "techniques": {
      "frameworkAgreement": {
        "type": "closed",
        "method": "withoutReopeningCompetition",
        "description": "This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution.\nPricing is set out at the tender stage.",
        "maximumParticipants": 1
      },
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    },
    "awardPeriod": {
      "endDate": "2025-12-10T23:59:59Z"
    },
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    "tenderPeriod": {
      "endDate": "2025-11-21T14:00:00Z"
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    "enquiryPeriod": {
      "endDate": "2025-11-14T17:00:00Z"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . \nAny expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.",
    "procurementMethodDetails": "Competitive flexible procedure",
    "additionalProcurementCategories": [
      "services"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PHYY-7342-PRHH",
      "name": "Bournemouth, Christchurch and Poole Council",
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        "countryName": "United Kingdom",
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      },
      "details": {
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      "contactPoint": {
        "email": "procurement.resources@bcpcouncil.gov.uk"
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    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (4 releases)
31 Oct 2025 · 069934-2025 · tender
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    },
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        "type": "closed",
        "method": "withoutReopeningCompetition",
        "description": "This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution.\nPricing is set out at the tender stage.",
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24 Oct 2025 · 068216-2025 · planning
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHYY-7342-PRHH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement.resources@bcpcouncil.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "068216-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/068216-2025",
        "format": "text/html",
        "noticeType": "UK3",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-10-24T13:41:34+01:00"
      }
    ]
  },
  "initiationType": "tender"
}
16 Sept 2025 · 056886-2025 · planningUpdate
{
  "id": "056886-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-09-16T11:37:44+01:00",
  "ocid": "ocds-h6vhtk-059b19",
  "buyer": {
    "id": "GB-PPON-PHYY-7342-PRHH",
    "name": "Bournemouth, Christchurch and Poole Council"
  },
  "tender": {
    "id": "DN778742",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z",
          "maxExtentDate": "2030-11-30T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK24",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30200000",
            "scheme": "CPV",
            "description": "Computer equipment and supplies"
          },
          {
            "id": "48110000",
            "scheme": "CPV",
            "description": "Point of sale (POS) software package"
          }
        ]
      }
    ],
    "title": "Electronic Point of Sale Equipment",
    "value": {
      "amount": 493969.2,
      "currency": "GBP",
      "amountGross": 592763.04
    },
    "status": "planning",
    "amendments": [
      {
        "id": "056886-2025",
        "description": "Updated links to Procontract engagement advert"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "The Council requires an electronic point of sale system to operate across various commercial sites. The purpose of this engagement is to gather industry expertise, innovative solutions, and feedback that will inform the development of our requirements.\nPlease note: This exercise is a preliminary market engagement activity and not a call for competition or a tender. We are seeking information and insight from the market to help inform our approach; no pricing or formal offers are being requested at this stage.",
    "aboveThreshold": true,
    "mainProcurementCategory": "goods",
    "additionalProcurementCategories": [
      "services"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PHYY-7342-PRHH",
      "name": "Bournemouth, Christchurch and Poole Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK24",
        "country": "GB",
        "locality": "Bournemouth",
        "postalCode": "BH2 6DY",
        "countryName": "United Kingdom",
        "streetAddress": "BCP Council Civic Centre"
      },
      "details": {
        "url": "https://procontract.due-north.com/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHYY-7342-PRHH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement.resources@bcpcouncil.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "056886-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/056886-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-09-16T11:37:44+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-09-30T23:59:59+01:00",
        "description": "All PME documents must be submitted via the https://www.supplyingthesouthwest.org.uk/ by 30/09/2025. Late submissions may not be considered. For inquiries or assistance, please email Procurement.resources@bcpcouncil.gov.uk\nIf you are unable to submit via the eTendering portal you may instead send via email to:\nProcurement.resources@bcpcouncil.gov.uk\nThe Council may wish to follow-up with some suppliers to clarify some of the information they have provided. The findings of the preliminary market engagement will factor into the upcoming tender.\nLink to advert:\nhttps://procontract.due-north.com/Advert?advertId=14234c48-e692-f011-813a-005056b64545&fromProjectDashboard=True"
      }
    ]
  },
  "initiationType": "tender"
}
16 Sept 2025 · 056877-2025 · planning
{
  "id": "056877-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-09-16T11:33:51+01:00",
  "ocid": "ocds-h6vhtk-059b19",
  "buyer": {
    "id": "GB-PPON-PHYY-7342-PRHH",
    "name": "Bournemouth, Christchurch and Poole Council"
  },
  "tender": {
    "id": "DN778742",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z",
          "maxExtentDate": "2030-11-30T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK24",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30200000",
            "scheme": "CPV",
            "description": "Computer equipment and supplies"
          },
          {
            "id": "48110000",
            "scheme": "CPV",
            "description": "Point of sale (POS) software package"
          }
        ]
      }
    ],
    "title": "Electronic Point of Sale Equipment",
    "value": {
      "amount": 493969.2,
      "currency": "GBP",
      "amountGross": 592763.04
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "The Council requires an electronic point of sale system to operate across various commercial sites. The purpose of this engagement is to gather industry expertise, innovative solutions, and feedback that will inform the development of our requirements.\nPlease note: This exercise is a preliminary market engagement activity and not a call for competition or a tender. We are seeking information and insight from the market to help inform our approach; no pricing or formal offers are being requested at this stage.",
    "aboveThreshold": true,
    "mainProcurementCategory": "goods",
    "additionalProcurementCategories": [
      "services"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PHYY-7342-PRHH",
      "name": "Bournemouth, Christchurch and Poole Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK24",
        "country": "GB",
        "locality": "Bournemouth",
        "postalCode": "BH2 6DY",
        "countryName": "United Kingdom",
        "streetAddress": "BCP Council Civic Centre"
      },
      "details": {
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=14234c48-e692-f011-813a-005056b64545&fromAdvertEvent=True",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHYY-7342-PRHH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement.resources@bcpcouncil.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "056877-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/056877-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-09-16T11:33:51+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-09-30T23:59:59+01:00",
        "description": "All PME documents must be submitted via the https://www.supplyingthesouthwest.org.uk/ by 30/09/2025. Late submissions may not be considered. For inquiries or assistance, please email Procurement.resources@bcpcouncil.gov.uk\nIf you are unable to submit via the eTendering portal you may instead send via email to:\nProcurement.resources@bcpcouncil.gov.uk \nThe Council may wish to follow-up with some suppliers to clarify some of the information they have provided. The findings of the preliminary market engagement will factor into the upcoming tender.\nLink to advert:\nhttps://procontract.due-north.com/Procurer/Advert/View?advertId=14234c48-e692-f011-813a-005056b64545&fromAdvertEvent=True"
      }
    ]
  },
  "initiationType": "tender"
}