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Official procurement procedure

Electronic Documents and Records Management System

Data services
Scotland (UKM)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE: "Electronic Documents and Records Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityFOREIGN, COMMONWEALTH & DEVELOPMENT OFFICEScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityFOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published5 Mar 2021, 15:00 GMT
Last source update5 Mar 2021, 15:00 GMT
Recurring procurementNot published
ClassificationData services
Delivery area
Scotland (UKM)
OCIDocds-h6vhtk-0298cf
What is being bought
Contract amendment to extend provision of Electronic Documents and Records Management System by 24 months.
What changed
From the official release history
  1. Status changed to complete
    5 Mar 2021, 15:00 GMT
  2. Official notice release published
    5 Mar 2021, 15:00 GMT
  3. Buyer information updated
    5 Mar 2021, 15:00 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Electronic Documents and Records Management System, service provision extended 24 months.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    5 Mar 2021, 15:00 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 2 Mar 2021, 00:00 GMT · £1,157,299
Commercial outcome and competition
Awards
Leidos Innovations UK Limited
Not published · Not published · active
Contracts
Contract
£1,157,299 · signed 2 Mar 2021, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE

Contracting authority GB-FTS-5975
View buyer profile

  • FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE
    buyer

    22 Whitehall, LONDON, UKM, SW1A2EG
    ContractsFinder@fcdo.gov.uk

  • Foreign, Commonwealth & Development Office
    reviewBody

    London

  • Leidos Innovations UK Limited
    supplier

    Glasgow, UKM
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is a 24-month extension to the Electronic Documents and Records Management System Contract. Extending the contract has been assessed as the best value for money option to ensure Electronic Documents and Records Management System continuity. Going to market has been assessed as unfavourable due to the following: • Risk of limited market interest given high start-up costs and short term of contract to recoup costs of competition and providing the service • Risk to data integrity as result of data migration • Risk of potential disruption to service (heightened impact with home working staff) • Loss of knowledge / expertise in current Electronic Documents and Records Management System • Internal resource implications to work with new supplier and maintain existing levels of support alongside migration project