Electronic Documents and Records Management System

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Scotland (UKM)

Awarded value£1,157,299published contract · exc. VAT

Awarded 20 Jan 2021no call for competition

Awarded to Leidos Innovations UK Limited

What is being bought

Published requirement description

Contract amendment to extend provision of Electronic Documents and Records Management System by 24 months.

CPV: Data services

The lotProcurement structure

single lot · no lot value published

Lot #1Electronic Documents and Records Management System, service provision extended 24 months

Delivery: Scotland

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 17 Feb 2021, 16:41 GMT
Last source update: 17 Feb 2021, 16:41 GMT
Authority reference: 6737
FTS notice number: 2021/S 000-003214
Classification (CPV): Data services
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-0293f5 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

This is a 24-month extension to the Electronic Documents and Records Management System Contract. Extending the contract has been assessed as the best value for money option to ensure Electronic Documents and Records Management System continuity. Going to market has been assessed as unfavourable due to the following:

Risk of limited market interest given high start-up costs and short term of contract to re-coup costs of competition and providing the service
Risk to data integrity as result of data migration
Risk of potential disruption to service (heightened impact with home working staff)
Loss of knowledge / expertise in current Electronic Documents and Records Management System
Internal resource implications to work with new supplier and maintain existing levels of support alongside migration project

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,157,2991 contract exc. VAT

Contracts signed 1latest 20 Jan 2021

Awarded to	Value	Date	Status
Leidos Innovations UK Limited	£1,157,299 †	—	Awarded

Contracts

Electronic Documents and Records Management System · Leidos Innovations UK Limited
Signed
20 Jan 2021
Value
£1,157,299
Status
active

Contracting authority & participating public bodies

FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsInternational Development 22 Whitehall, LONDON, Scotland, SW1A2EGContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Leidos Innovations UK LimitedAwarded supplier Glasgow, Scotland

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.