ELC-26-0761

{
  "id": "068944-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-07-22T08:41:33+01:00",
  "ocid": "ocds-h6vhtk-06d063",
  "buyer": {
    "id": "GB-FTS-1747",
    "name": "East Lothian Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000834953"
    }
  ],
  "tender": {
    "id": "Planned & Reactive Maintenance for Gas, Oil & LPG for Non-Domestic Properties",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties.\nThe Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following:\n-Natural Gas\n-Oil\n-LPG\nThe Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026.\nThis tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria. Additional information: Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.",
        "secondStage": {
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Musselburgh; Prestonpans; Tranent; Haddington; North Berwick and Dunbar and many small villages and hamlets stretching from Humbie to Innerwick."
        },
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50531100",
            "scheme": "CPV",
            "description": "Repair and maintenance services of boilers"
          },
          {
            "id": "50531200",
            "scheme": "CPV",
            "description": "Gas appliance maintenance services"
          },
          {
            "id": "45232141",
            "scheme": "CPV",
            "description": "Heating works"
          },
          {
            "id": "45333000",
            "scheme": "CPV",
            "description": "Gas-fitting installation work"
          },
          {
            "id": "45333100",
            "scheme": "CPV",
            "description": "Gas regulation equipment installation work"
          },
          {
            "id": "45333200",
            "scheme": "CPV",
            "description": "Gas meter installation work"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "50800000",
            "scheme": "CPV",
            "description": "Miscellaneous repair and maintenance services"
          },
          {
            "id": "71630000",
            "scheme": "CPV",
            "description": "Technical inspection and testing services"
          },
          {
            "id": "50700000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of building installations"
          },
          {
            "id": "50720000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of central heating"
          }
        ]
      }
    ],
    "title": "ELC-26-0761",
    "value": {
      "amount": 600000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "It is anticipated that a new procurement process will be undertaken upon expiry of the current contract term, subject to ongoing service requirements. The subsequent contract notice is expected to be published approximately 6–12 months prior to the end of the contract, in line with procurement planning and approval processes at that time."
    },
    "description": "East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties.\nThe Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following:\n-Natural Gas\n-Oil\n-LPG\nThe Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026.\nThis tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria.",
    "secondStage": {
      "invitationDate": "2026-10-26T00:00:00Z"
    },
    "tenderPeriod": {
      "endDate": "2026-08-17T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "50720000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of central heating"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "To participate in this tender, you must:\nbe a member of Building & Engineering Services Association\nbe registered with the Gas Safety Register\nbe a member of OFTEC (Oil Firing Technical Association)\nHave PVG checks for all your Operatives/Management Staff and Sub Contractors to enable them to safely work on our premises with children and protected adults present.\nFurther details can be found within document titled Stage 1 - Selection Stage"
        },
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers must evidence that they have or can commit to having either:\nThe following insurance in place:\n(i)Employers Liability insurance to the value of at least five million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period.\n(ii)Public Liability insurance to the value of at least ten million pounds Sterling (GBP10,000,000) in respect of any one event and unlimited in the period.\nThe bidder should confirm whether they are able to provide the supporting evidence that meets the requirements of the East Lothian Council Financial Health Evaluation (Appendix VII).\nFurther details can be found within document titled Stage 1 - Selection Stage"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to provide 4 examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work.\nFurther details can be found within document titled Stage 1 - Selection Stage"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1747",
      "name": "East Lothian Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM73",
        "locality": "Haddington, East Lothian",
        "postalCode": "EH41 3HA",
        "countryName": "United Kingdom",
        "streetAddress": "John Muir House"
      },
      "details": {
        "url": "http://www.eastlothian.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "East Lothian Council"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk/",
        "name": "Holly Thomson",
        "email": "flexibleprocurement@scotland-excel.org.uk"
      }
    },
    {
      "id": "GB-FTS-8442",
      "name": "Edinburgh Sheriff Court & Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court & Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834953.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nEast Lothian Council (ELC) is experiencing rapid growth and has an estimated annual spend of GBP150 million per annum, which gives it significant purchasing power. Through its diverse procurement activities, ELC works with suppliers to provide benefits not only to local residents of East Lothian but also to wider communities. To support this commitment, the council has approved a Sustainable Procurement Policy that emphasized the delivery of Community Benefits in Procurement. This policy is aligned with several other key plans and strategies, including the East Lothian Procurement Strategy 2023-2028, East Lothian Council Plan 2017-2027, East Lothian Poverty Plan 2021-2023, Equality Plan 2021-2025, and East Lothian Climate Change Strategy 2020-2025, which prioritize Community Benefits in Procurement as a key area of focus.\nELC is dedicated to providing wider benefits to its citizens by engaging with suppliers, providers, and contractors to offer opportunities such as school links, work experience, training, apprenticeships, community project support, and assistance in achieving carbon emissions reduction and sustainability outcomes outlined in East Lothian Procurement Strategy 2023-2028 and East Lothian Climate Change Strategy 2020-2025. These principles remain at the core of the East Lothian Procurement Strategy 2023-2028 as the council seeks to address challenges related to poverty, citizen well-being, and climate change, which are central priorities to ELC general objectives. As a result, Procurement must align and support these wider outcomes.\nThis Contract includes an obligation for the delivery of Community Benefits (once the aggregate spend with the Council reaches GBP50,000 in any financial year).\nThe Community Benefits information will be shared with the shortlisted suppliers at Stage 2, with full details included in the Tender documentation outlining the Community Benefits that the Council is seeking as part of this Contract.\n(SC Ref:834953)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834953",
  "initiationType": "tender"
}