Official UK procurement notice
EDIS-24-003 - Provision of a Library Management System
Authority: the Education Authority (Central government)
What is being bought
Published requirement descriptionThe Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.
CPV: IT services: consulting, software development, Internet and support · Industry specific software package · Library software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- AC1 2c Detailed Functional Requirements: 35%
- AC2 2d Delivery and Support of the Proposed Solution: 25%
- AC4 Cost: 30%
- AC3 Social Value: 10%
Published award criteria (4)
- AC1 2c Detailed Functional Requirements: 35
- AC2 2d Delivery and Support of the Proposed Solution: 25
- AC3 Social Value: 10
- AC4 Cost: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Nov 2024, 11:25 GMT
- Last source update
- 28 Jul 2025, 12:41 BST
- Award evaluation window
- 12 Dec 2024 – …
- FTS notice number
2025/S 000-043434- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b5bdFind a Tender
Publisher note: The contract value stated in this notice is the higher value within the range £3,711,331.45 - £4,400,000.00 and includes all available extension periods and a contingency figure to enable onboarding of possible new builds during full available contract period.
How it was run
Official notice- Submission deadline
- 12 Dec 2024, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 12 Dec 2024, 15:30 GMT
Timeline
12 Dec 2024 → 28 Jul 2025 · 4 dates- Submission deadline12 Dec 2024, 15:00 GMT
- Bids opened12 Dec 2024, 15:30 GMT
- Bids must remain valid until12 Mar 2025, 23:59 GMT
- Notice published28 Jul 2025, 12:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Jul 2025, 12:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SOFTLINK EUROPE LTDSMEContract | £4,400,000 † | — | Awarded |
Contracts
Contract · SOFTLINK EUROPE LTDSME
- Signed
- 25 Jul 2025
- Value
- £4,400,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body
Bidders & participating suppliers
1 commercial party on the notice- SOFTLINK EUROPE LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria