Official UK procurement notice
EdIS-22-001 Strategic Partner Services and School Management System (SMS) Solution
Authority: Education Authority (Education)
What is being bought
Published requirement descriptionThe Education Authority (EA) has a requirement to procure a Strategic Partner, to provide services including a School Management System (SMS) for Nursery, Primary, Post Primary, Special schools and EOTAS centers. The Strategic Partner will be required to deploy, support and manage a modern architecture, technical infrastructure and secure services for schools. These services will improve the learning experience of our young people, supporting teaching through technology, develop skills for the future and support the EA and its educational stakeholders to improve educational outcomes. The education service will deliver high levels of reliability, stability and performance and reduces the burden and risk on the Education Authority and school staff with regard to the security, technical setup, configuration, maintenance and support of any element of the future service. The EA is seeking a fully integrated and interoperable solution which will provide anywhere anytime access to, and associated support for, the EdIS services accessible by school staff, pupils, parents and authorised stakeholders. The School Management System will be a key component of the overall solution to be delivered by the Strategic Partner, providing a centralised master record for school users which will enable the sharing of accurate up-to-date student data for educational purposes and for access to technology services delivered through the EdIS programme. Under this procurement the successful Supplier will be required to support EA's social value objectives. Accordingly, contract performance conditions and award criteria will relate, in particular, to social value. The estimated total value set out in Section II.1.5 represents EA’s estimate of the total potential value of the contract over its full duration, including (without limitation): the transition of services from the existing supplier; EA’s option (subject to necessary approvals and at its discretion) to extend the term for a period of 2 years; and certain optional additional services which EA may request the successful supplier to provide under the contract (as set out in further detail in the procurement documents).
CPV: Computer-related services · Data services · Database and operating software package · Educational software package · IT services: consulting, software development, Internet and support · Networking, Internet and intranet software package · Software programming and consultancy services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 60
- Social Value: 10
- Price: 30
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Mar 2022, 15:44 GMT
- Last source update
- 22 Dec 2023, 10:18 GMT
- FTS notice number
2023/S 000-037794- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031ec8Find a Tender
- Performance terms
As set out in the procurement documents.
- Review procedure
EA will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern.. Ireland)..
Publisher note: EA reserves the right to award the contract following submission of initial tender responses and the right to down-select tenderers following submission of initial tenders, any refined tenders requested by EA and/or after each round of negotiations. For the avoidance of doubt, final tenders will not be subject to any negotiation with EA (however, they may be subject to clarification, if required at EA’s absolute discretion). Under no circumstances will EA or its advisors be liable for any costs or expenses incurred by economic operators, their funders and/or their respective advisors arising directly or indirectly from the procurement process, their participation in or termination thereof, including, without limitation, preparation and submission of responses, as a result of any changes or adjustments made to the procurement documents or the exclusion/disqualification of an economic operator. Only the express terms of the contractual documents, if and when executed shall have any contractual effect in connection with the matters to which this procurement process relates. Neither the issue of the procurement documents, nor any of the information presented in them, should be regarded as a commitment or representation on the part of EA (or any other person) to enter into a contractual arrangement. Nothing in the procurement documents should be interpreted as a commitment by EA to award a contract to an economic operator as a result of this. procurement process, nor to accept the lowest price or any tender. No legally binding contract shall arise (and a tenderer shall have no legitimate expectation that a contract will be entered into) until such time as entry into the contract has been confirmed by EA. As such, EA reserves the right at any time to cancel, withdraw or amend the procurement process at any stage.
How it was run
Official notice- Submission deadline
- 7 Jun 2022, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
18 Mar 2022 → 22 Dec 2023 · 3 dates- Next notice expected18 Mar 2022
- Submission deadline7 Jun 2022, 15:00 BST
- Notice published22 Dec 2023, 10:18 GMT
Notice history
5 events · 3 releases on Find a Tender · since 6 May 2022- Published value updated to £485,000,0006 May 2022, 17:48 BSTwas £406,000,000
- Status changed to active6 May 2022, 17:48 BST
- Procurement method changed6 May 2022, 17:48 BST
- Deadline published: 7 Jun 2022, 15:00 BST6 May 2022, 17:48 BST
- Status changed to complete22 Dec 2023, 10:18 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fujitsu Services Ltd | £485,000,000 † | — | Awarded |
Contracts
EdIS-22-001 Strategic Partner Services and School Management System (SMS) Solution · Fujitsu Services Ltd
- Signed
- 21 Dec 2023
- Value
- £485,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Bidders & participating suppliers
1 commercial party on the notice- FUJITSU SERVICES LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria