Official UK procurement notice
EDC/2023/3860 - Countryside Hedge & Grass Verge Cutting
Authority: East Dunbartonshire Council (Local council)
What is being bought
Published requirement descriptionEDC, as the Employer, requires a suitably qualified and experienced grounds maintenance contractor (the Supplier under this contract) to carry out hedge and grass cutting on public road verges throughout the local government area of East Dunbartonshire.
CPV: Grassing services · Grounds maintenance services · Hedge trimming · Horticultural services · Land management services
The lotProcurement structure
single lot · no lot value publishedLot #1The Services comprise the carrying out and completion of hedge and grass cutting on…AwardedRenewal
The Services comprise the carrying out and completion of hedge and grass cutting on public road verges within the boundaries of the local government area of East Dunbartonshire.
The following is a summary of the scope of Services the Supplier provides under this Term Contract.
- Carry out cutting of grass verges to a minimum width of 1.0m, by tractor, to the Sites affected by the Services.
- Carry out tractor flail cutting to the top and both sides (where possible) of hedges, to the Sites affected by the Services.
A detailed description of the scope of the Services is included in the procurement document titled ‘Volume 2 – Employer’s Requirements’. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Management of the Contract: 20
- Providing the Services: 40
- Quality Management: 10
- Fair Work First: 10
- price: 80
- Health, Safety & Environment: 20
Published award criteria (6)
- Management of the Contract: 20%
- Providing the Services: 40%
- Quality Management: 10%
- Health, Safety & Environment: 20%
- Fair Work First: 10%
- Price: 80%
- Suitability
The relevant selection criteria for Suitability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum level(s) of standards
East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Suitability on a PASS/FAIL basis as follows:
FAIL = Bidder is not enrolled in the relevant professional or trade registers within the country in which they are established i.e. Registrar of Companies (Companies House).
PASS = Bidder is enrolled in the relevant professional or trade registers within the country in which they are established i.e. Registrar of Companies (Companies House).
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
- Economic & financial standing
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:
SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of 100,000 GBP for the last two years.
SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim.
Public Liability Insurance = 5,000,000 GBP in respect of each claim.
Minimum: East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows: FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council. PASS = Response meets the selection criteria… - Technical & professional ability
The relevant selection criteria for Technical and Professional Ability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum: East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows: FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 180 points: a 10% discount moves about 8 points. Quality carries 80 of 180: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Jan 2024, 12:52 GMT
- Last source update
- 6 May 2024, 12:52 BST
- Award evaluation window
- 26 Feb 2024 – …
- Authority reference
EDC/2023/3860- FTS notice number
2024/S 000-014441- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043423Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:765724)
How it was run
Official notice- Submission deadline
- 26 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 26 Feb 2024, 12:00 GMT
Timeline
26 Feb 2024 → 6 May 2024 · 3 dates- Submission deadline26 Feb 2024, 12:00 GMT
- Bids opened26 Feb 2024, 12:00 GMT
- Notice published6 May 2024, 12:52 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 May 2024, 12:52 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FRASER C ROBB LIMITEDSMESubcontracting: The labour, plant and machinery to carry out the Service. | £251,375 † | — | Awarded |
Contracts
Contract 014441-2024-EDC/2023/3860-1 · FRASER C ROBB LIMITEDSME
- Signed
- 6 May 2024
- Value
- £251,375
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Clerks OfficeReview body
Bidders & participating suppliers
1 commercial party on the notice- FRASER C ROBB LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.