Find a TenderAwarded

Published 14 Feb 2022, 09:15 GMT

Official UK procurement notice

EC0968 Comprehensive planned and reactive lift maintenance services.

Official notice

Authority: University Of Edinburgh (Education)

2 lotsServicesOpen procedureSME suitableMax 1 lot per supplier

Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM75)

Published estimate£1,500,000total for 2 lots · 1 value update

Submissions closed 5 Jun 2023awarded 25 Jul 2023

Awarded to Scotec Lifts Ltd, ORONA LIMITED2 awards

What is being bought2 lots · detail below

Published requirement description

The University of Edinburgh appointed two Lift Maintenance Contractors (one per geographical Lot) for comprehensive planned and reactive lift maintenance services, including regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition.

Recurrence: Spring 2027

CPV: Lift-maintenance services · Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 1 of them · same evaluation weights on every lot

Lot #1EC0958 - Lift Maintenance Central AreaAwardedRenewal

The University of Edinburgh appointed a Lift Maintenance Contractor for Lot 1 Central Area.

Delivery: Scotland · Edinburgh

Extensions: This Contract is for a period of 2 years, with the option to extend for up to two years (2+1+1).Variant bids: not allowed

50000000 Repair and maintenance services

Lot #2EC0958 - Lift Maintenance Peripheral AreaAwardedRenewal

The University of Edinburgh appointed a Lift Maintenance Contractor for Lot 2 Peripheral Area.

Delivery: Scotland · Edinburgh

Extensions: This Contract is for a period of 2 years, with the option to extend for up to two years (2+1+1).Variant bids: not allowed

50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published award criteria (2)

Quality: 60
Price: 40

Conditions of participation3

Suitability
SPD Part IV: Selection Criteria - A: Suitability - Question 4A.2
Bidders must confirm they hold membership of LEIA (Lift Escalator Industries Association) or equivalent.
Economic & financial standing
Part IV: Selection criteria - B: Economic and financial standing – Question 4B1.1 (turnover requirement), 4B5.1 and 4B5.2 (insurance requirements), and 4B6 (other requirements).
Minimum: Question 4B1.1 Tenderers are required to have the following minimum “general” annual turnover for the last three financial years: - Lot 1: 450,000 GBP - Lot 2: 300,000 GBP Where turnover information is not available for the time period requested, the bidder will be required to st…
Technical & professional ability
Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C1.2 and 4C10
Minimum: Question 4C1.2 Bidders will be required to provide three relevant examples of services carried out during the past three years that demonstrate that you have relevant experience to deliver the services described in the Contract Notice. Please refer to the ITT tender documents for…

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Spring 2027
First published: 14 Feb 2022, 09:15 GMT
Last source update: 20 Dec 2023, 10:37 GMT
Award evaluation window: 5 Jun 2023 – …
Authority reference: EC0968
FTS notice number: 2023/S 000-037414
Classification (CPV): Lift-maintenance servicesRepair and maintenance services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-031698 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Please refer to the ITT tender documents for full details.

Publisher note: The anticipated contract values are based on tendered maintenance costs and estimates for reactive requirements and inflation. (SC Ref:741894)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 5 Jun 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 5 Jun 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

31 Mar 2022 → 20 Dec 2023 · 4 dates

Next notice expected
31 Mar 2022, 00:00 BST
Submission deadline
5 Jun 2023, 12:00 BST
Bids opened
5 Jun 2023, 12:00 BST
Notice published
20 Dec 2023, 10:37 GMT

Notice history

5 events · 3 releases on Find a Tender · since 5 May 2023

Published value published: £1,500,000
5 May 2023, 12:50 BST
Status changed to active
5 May 2023, 12:50 BST
Procurement method changed
5 May 2023, 12:50 BST
Deadline published: 5 Jun 2023, 12:00 BST
5 May 2023, 12:50 BST
Status changed to complete
20 Dec 2023, 10:37 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £1,167,3652 contracts exc. VAT

Bids received 1814 from SMEs

Contracts signed 2latest 25 Jul 2023

Awarded to	Value	Date	Status
Lot 1 · EC0958 - Lift Maintenance Central Area1 award
Scotec Lifts LtdSME	£558,305 †	—	Awarded
Lot 2 · EC0958 - Lift Maintenance Peripheral Area1 award
ORONA LIMITED	£609,060 †	—	Awarded

Contracts

EC0958 - Lift Maintenance Central Area · Scotec Lifts LtdSME
Signed
25 Jul 2023
Value
£558,305
Status
active
EC0958 - Lift Maintenance Peripheral Area · ORONA LIMITED
Signed
25 Jul 2023
Value
£609,060
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · EC0958 - Lift Maintenance Central Area	9bids · 9 electronic · 9 from abroad	7	—	—
2 · EC0958 - Lift Maintenance Peripheral Area	9bids · 9 electronic · 9 from abroad	7	—	—

Contracting authority & participating public bodies

University of Edinburgh

Contracting authorityEducationBody governed by public lawEducation Edinburgh, Scotland, EH11HTContact name, email Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice

Orona LimitedAwarded supplier Suite 6, Ellismuir House, Ellismuir Way, Tannochside Park, Glasgow, Scotland, G71 5PW
Scotec Lifts LtdAwarded supplier Unit 32, 28 Nurseries Road, Baillieston Distribution Centre, Glasgow, Scotland, G69 6UL

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.