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Published 25 Aug 2023, 11:56 BST

Official UK procurement notice

East Midlands Libraries Consortium - Library Management System

Official notice

Authority: Nottinghamshire County Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Framework ceiling (notional)£2,500,000framework ceiling, not attributable revenue
Submissions closed 29 Sept 2023awarded 10 Jan 2024

What is being bought

Published requirement description

Culture, Learning and libraries (Midlands) trading as Inspire is undertaking this procurement exercise on behalf of the East Midlands Library Consortium (EMLIB) to establish a single supplier framework for the supply, migration, implementation and on-going support and maintenance of a new Library Management System (LMS). The procurement is being managed on behalf of Inspire by Nottinghamshire County Council.

EMLIB is a consortium of library services, founded in the East Midlands, and which has jointly procured a Library Management System (LMS) for their use.

The EMLIB Consortium is currently made up of the following six library services:

Derby City Council

Leicestershire County Council

Nottingham City Council

Culture, Learning and Libraries (Midlands) (referred to as Inspire)

Rutland County Council District Council (also referred to as Rutland County Council)

Derbyshire County Council

There is potential for the Consortium membership to grow over the duration of the new framework agreement by (up to) three (3) further services; the eligible library services are:

West Northamptonshire

North Northamptonshire

Leicester City

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

How this framework works

From the published notice
Places
up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK
Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “East Midlands Libraries Consortium - Library Management System” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
25 Aug 2023, 11:56 BST
Last source update
29 Jan 2024, 09:58 GMT
Award evaluation window
29 Sept 2023 – …
Authority reference
DN686114
FTS notice number
2024/S 000-002858
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03f702 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
29 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
29 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

29 Sept 2023 → 29 Jan 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Sept 2023, 12:00 BST
  2. Bids opened
    29 Sept 2023, 12:00 BST
  3. Notice published
    29 Jan 2024, 09:58 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Jan 2024, 09:58 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 5
Contracts signed 1latest 10 Jan 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • East Midlands Libraries Consortium - Library Management System

    Signed
    10 Jan 2024
    Value
    £1,124,022
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Culture, Learning and libraries (Midlands) trading as Inspire is undertaking this…5bids———
Whole notice———£1,300,000 – £2,500,000

Contracting authority & participating public bodies

Nottinghamshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Loughborough Road Westbridgford, Nottinghamshire, UK, NG2 7QPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Court of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.