Find a TenderAwarded
Published 12 Dec 2023, 15:18 GMT

Official UK procurement notice

East Lothian Tenants and Residents Development Support Contract

Official notice

Authority: East Lothian Council (Local council)

ServicesOpen procedureSME suitable
Awarded value£604,549published contract · exc. VAT
Submissions closed 8 Feb 2024awarded 4 Mar 2024
Awarded to Tenants Information Service

What is being bought

Published requirement description

East Lothian Council wish to appoint a contractor to deliver a Development Support Contract to East Lothian Tenants and Residents.

CPV: Office-support services

The lotProcurement structure

single lot · no lot value published
Lot #1East Lothian Council wish to appoint a single provider to deliver a Development…AwardedRenewal

East Lothian Council wish to appoint a single provider to deliver a Development Support Contract to East Lothian Tenants and Residents. The contractor will be required to deliver appropriate independent development, outreach and administrative support to East Lothian Tenants and Residents Panel, local tenants and residents groups and individual tenants or tenant representatives over the period of the contract including:

  • The development of local tenants and residents groups;
  • The development of informal tenant participation structures that enable participation by an individual as well as tenant and residents groups;
  • The development of East Lothian Tenants and Residents Panel to effectively represent the needs of tenants and negotiate on their behalf in relation to local and national Housing and related issues;
  • the provision of development support and guidance to tenants and others involved in various tenant scrutiny and other activities. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Delivery: Scotland · East Lothian Geographical area.
Extensions: 2 + 1 + 1 + 1Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation3
  • Suitability

    SPD Question 4A.1-If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

    SPD Question 4A.2-Where it is required within a bidder's country of establishment, bidders must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation and detail the requirement.

    Tendering organisations are required to ensure that all personnel employed/engaged by the Contractor to work on this contract, comply with the Baseline Personnel Security Standard prior to undertaking any work. The Contractor must be able to demonstrate that the checks have been carried out satisfactorily.

  • Economic & financial standing

    SPD Question 4B.5 Bidders are required to hold, or commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

    SPD Question 4B.6 Bidders are required to provide evidence of their financial standing. Bidders should provide one of the following:

    a. A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end; or b. A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. The financial information will be evaluated using East Lothian Council's financial health evaluation flowchart.

    Minimum: (i) Employers Liability insurance to the value of at least five million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period. (ii) Public Liability insurance to the value of at least five million pounds Sterling (GBP5,000,000) in respect of any o…
  • Technical & professional ability

    4C.1.2 Bidders must provide relevant examples of services carried out during the last three years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this Contract Notice. The experience provided will be for projects of a similar value, size and scope.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Dec 2023, 15:18 GMT
Last source update
5 Mar 2024, 13:30 GMT
Award evaluation window
8 Feb 2024 – …
Authority reference
ELC-23-0185
FTS notice number
2024/S 000-007017
Classification (CPV)
Office-support services
Delivery area
Scotland (UKM73)
Official registry OCID
ocds-h6vhtk-0424fd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

Staff performing the services will require to have the relevant disclosure checks with the PVG scheme.

The Service Providers must maintain appropriate arrangements for data sharing.

Publisher note: Community benefits form part of this contract agreement. (SC Ref:760018)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
8 Feb 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Feb 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Feb 2024 → 5 Mar 2024 · 3 dates
  1. Submission deadline
    8 Feb 2024, 12:00 GMT
  2. Bids opened
    8 Feb 2024, 12:00 GMT
  3. Notice published
    5 Mar 2024, 13:30 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Mar 2024, 13:30 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £604,5491 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 4 Mar 2024
Awarded toValueDateStatus
Tenants Information ServiceSME£604,549 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

East Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services John Muir House, Haddington, East Lothian, Scotland, EH41 3HAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.