Official UK procurement notice
Dynamic Purchasing System (DPS) for Highway Infrastructure Surveys
Authority: The Association of North East Councils Limited (Local council)
What is being bought9 lots · detail below
Published requirement descriptionThe Association of North East Councils Limited Trading As the North East Procurement Organisation (NEPO) seeks to establish a Dynamic Purchasing System (DPS) for Highway Infrastructure Surveys; the resulting solution will provide public sector organisations access to a range of highway infrastructure services.
The DPS will be open to new entrants throughout its lifespan (5 years with an optional 2 year extension) to allow coverage for changing requirements, including but not limited to new regulations and central government requirements.
The opportunity can be accessed via the Open eTendering system. Suppliers wishing to be considered for this DPS Agreement must register their expression of interest and submit a Request To Participate (RTP) through the Open eTendering System. If not already registered, candidates should register on the Open eTendering system at www.open-uk.org ↗
RTP must be submitted using the link above; RTP received via post or email methods will not be accepted.
If you need technical assistance from the Open Support team, this can be requested via email at [email protected].
PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30.
For guidance on how to submit your response through Open, please visit www.open-hub.org/training ↗ to access the available Training Guides.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successfully appointed Suppliers by any Contracting Authority using the DPS pursuant to this process and accepts no liability thereof.
- Recurrence: 12 months prior to the published expiry date.
CPV: Highways consultancy services
How this dynamic market works
From the published notice- Type
- Dynamic market (open)
Lots and requirements (9)Procurement structure
9 lots · no lot values publishedLot #1SCANNER SurveysRenewal
Category 1, SCANNER Surveys will provide public sector organisations access to a consistent method of measuring the surface condition of roads using automated survey machines.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #2Deflectograph & Dynamic Plate Testing (DPT)Renewal
Category 2, Deflectograph and Dynamic Plate Testing will provide public sector organisations access to various Dynamic Plate Testing devices including but not limited to, handheld machines, trailer mounted, towed or in-built to a vehicle.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #3SCRIM Surveys & GripTesterRenewal
Category 3, SCRIM Surveys & GripTester will provide public sector organisations access to skid resistance surveys measuring the contribution of the road surface to the frictional forces between vehicles and the surface when accelerating, braking, cornering etc. This may be undertaken using a SCRIM vehicle which is appropriately approved and operated by trained personnel. Alternatively, a GripTester trailer or similar if approved.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #4Ground Penetrating Radar (GPR)Renewal
Category 4, Ground Penetrating Radar (GPR) will provide public sector organisations access to non-destructive methods of gathering information about the construction of a highway and its internal features.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #5Inventory SurveysRenewal
Category 5, Inventory Surveys covers public sector organisation requirements to obtain accurate highway asset inventory data and may involve undertaking surveys of highways infrastructure both on and off carriageway. The results may be used for future proofing, valuations, maintenance or lifecycle planning.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #6Visual Condition SurveysRenewal
Category 6, Visual Condition Surveys will provide public sector organisations access to various visual condition surveys which may be carried out from a slow-moving vehicle or on foot with one or more persons undertaking the inspection. The person(s) undertaking the survey must be qualified and accredited to the appropriate standard.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #7Data ProcessingRenewal
Category 7, Data Processing will provide public sector organisations access to any data processing and analysis requirements. Contracting Authorities will confirm details at the point of further competition, but it is likely that data processing will be undertaken using an accredited UKPMS compliant system.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #8Delivering the DfT Data Standard (other methods of delivering BSI PAS2161)Renewal
Category 8, Delivering the DfT Data Standard (other methods of delivering BSI PAS2161) will provide public sector organisations access to services to deliver the Department for Transport's (DfT) new data standard, currently under development.
In order to future-proof this DPS, Category 8 has been included to allow Suppliers to provide Contracting Authorities with means to deliver the new standard once it is in place, if Categories 1 - 7 as already described do not align with the new standard.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
Lot #9Materials TestingRenewal
Category 9, Materials Testing (including Pavement Coring) covers public sector requirements for materials testing needed as part of their highway infrastructure survey process. This may be required to determine construction and condition, investigate defects or for the verification of GPR among other reasons.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Dynamic Purchasing System (DPS) for Highway Infrastructure Surveys” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 12 months prior to the published expiry date.
- First published
- 31 Oct 2023, 13:40 GMT
- Last source update
- 14 Jul 2026, 10:38 BST
- Authority reference
NEPO209- FTS notice number
2026/S 000-066015- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041087Find a Tender
Publisher note: NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm https://www.gov.uk/government/organisations/department-for-education https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-england https://education.gov.scot/ParentZone http://hwb.wales.gov.uk/ https://www.education-ni.gov.uk/ https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/ http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trusts http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm https://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htm http://www.nidirect.gov.uk/local-councils-in-northern-ireland http://www.scotland.gov.uk/Publications/2012/02/2421/1 https://www.communities-ni.gov.uk/contact https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies https://www.ons.gov.uk/ https://www.police.uk/forces/ http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland http://www.fire.org.uk/fire-brigades.html http://www.nifrs.org/areas-districts/ http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://directory.scottishhousingregulator.gov.uk/pages/default.aspx https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en https://www.nidirect.gov.uk/contacts/housing-associations http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx http://www.sell2wales.gov.uk/Search/search_Auth.aspx http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 A complete list of permissible users is shown on the NEPO website below: https://www.nepo.org/associate-membership/permissible-users Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org
How it was run
Official notice- Admission period ends
- 4 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
4 Dec 2023 → 14 Jul 2026 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Dec 2023, 12:00 GMT
- Invitations to tender expected1 Apr 2024, 00:00 BST
- Notice published103 days ago14 Jul 2026, 10:38 BST
Notice history
2 releases on Find a TenderPublished amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4 | The DPS will be open to new entrants throughout its lifespan (5 years with an optional 2 year extension) to allow coverage for changing requirements, including but not limited to new regulations and central government requirements. | The DPS will be open to new entrants throughout its lifespan (1 April 2024 to 23 February 2029) to allow coverage for changing requirements, including but not limited to new regulations and central government requirements. | |
| — | TextII.2.7 | Duration in months 84 This contract is subject to renewal Yes Description of renewals The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals. The DPS will be open for an initial period of 60 months with an option to extend for up to 24 month… | Duration in months 58 months 23 days This contract is subject to renewal Yes Description of renewals The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals. The DPS will be open until 23 February 2029 |
End date amended in accordance with PA23 requirements
Contracting authority & participating public bodies
Dispute resolution & review bodies
- NEPOReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria