Official UK procurement notice
DoJ NIPS - Supply and Delivery of Meat and Poultry 2025
Authority: Northern Ireland Prison Service (Central government)·Consortium: 2 public authorities
What is being bought7 lots · detail below
Published requirement descriptionThe Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of of Meat and Poultry items. The requirement has been split into seven Lots:
- Lot 1 – Fresh Beef, Lot 2 – Fresh Pork, Lot 3 – Fresh Lamb, Lot 4 – Fresh Poultry, Lot 5 – Frozen Meat Products, Lot 6 – Cooked Meat Products, Lot 7 – Processed Meat Products. The contract will be for a period of five (5) years with no options to extend beyond this point.
CPV: Meat · Poultry
Lots and requirements (7)Procurement structure
7 lots · all with a published value (£2,000,000 together) · a supplier may bid for at most 7 of them · evaluation weights differ by lotLot #1Fresh BeefAwardedPublished value£500,000
Lot #2Fresh PorkAwardedPublished value£50,000
Lot #3Fresh LambAwardedPublished value£50,000
Lot #4Fresh PoultryAwardedPublished value£400,000
Lot #5Frozen Meat Products Fresh PorkAwardedPublished value£400,000
Lot #6Cooked Meat ProductsAwardedPublished value£350,000
Lot #7Processed Meat ProductsAwardedPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Fresh Beef | 30% | 70% | |
| 2 · Fresh Pork | 30% | 70% | |
| 3 · Fresh Lamb | 30% | 70% | |
| 4 · Fresh Poultry | 30% | 70% | |
| 5 · Frozen Meat Products Fresh Pork | 30% | 70% | |
| 6 · Cooked Meat Products | 30% | 70% | |
| 7 · Processed Meat Products | 30% | 70% |
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Nov 2024, 14:21 GMT
- Last source update
- 1 May 2025, 14:30 BST
- Award evaluation window
- 3 Dec 2024 – …
- FTS notice number
2025/S 000-018452- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b358Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended), and incorporated a standstill period at the point information on the awards of the contracts was communicated to tenderers. Those notifications provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award. decision before the contracts were entered into.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). The contract value listed is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractor's performance on this contract will be managed as per specification and regularly monitored Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 16 Jan 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Dec 2024, 15:30 GMT
Timeline
3 Dec 2024 → 1 May 2025 · 4 dates- Bids opened3 Dec 2024, 15:30 GMT
- Submission deadline16 Jan 2025, 15:00 GMT
- Bids must remain valid until3 Mar 2025, 23:59 GMT
- Notice published1 May 2025, 14:30 BST
Notice history
3 events · 3 releases on Find a Tender · since 13 Dec 2024- Deadline moved to 16 Jan 2025, 15:00 GMT13 Dec 2024, 10:36 GMT+44 days · was 3 Dec 2024, 15:00 GMT
- Status changed to complete1 May 2025, 14:30 BST
- Buyer details updated1 May 2025, 14:30 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2) | 3 Dec 2024 | 16 Jan 2025 | +44 d |
NIPS has reviewed and revised the Pricing Schedule to reflect more accurately the estimated usage of each product and to refine descriptions. The tender closing date has been extended until 16 January 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fresh Beef1 award | |||
| Information withheld for security reasons | £500,000 † | — | Awarded |
| Lot 2 · Fresh Pork1 award | |||
| Information withheld for security reasons | £50,000 † | — | Awarded |
| Lot 3 · Fresh Lamb1 award | |||
| Information withheld for security reasons | £50,000 † | — | Awarded |
| Lot 4 · Fresh Poultry1 award | |||
| Information withheld for security reasons | £400,000 † | — | Awarded |
| Lot 5 · Frozen Meat Products Fresh Pork1 award | |||
| Information withheld for security reasons | £400,000 † | — | Awarded |
| Lot 6 · Cooked Meat Products1 award | |||
| Information withheld for security reasons | £350,000 † | — | Awarded |
| Lot 7 · Processed Meat Products1 award | |||
| Information withheld for security reasons | £250,000 † | — | Awarded |
Contracts
Lot 1 Fresh Beef · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £500,000
- Status
- active
Lot 2 Fresh Pork · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £50,000
- Status
- active
Lot 3 Fresh Lamb · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £50,000
- Status
- active
Lot 4 Fresh Poultry · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £400,000
- Status
- active
Lot 5 Frozen Meat Products Fresh Pork · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £400,000
- Status
- active
Lot 6 Cooked Meat Products · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £350,000
- Status
- active
Lot 7 Processed Meat Products · Information withheld for security reasons
- Signed
- 15 Apr 2025
- Value
- £250,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fresh Beef | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 2 · Fresh Pork | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 3 · Fresh Lamb | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 4 · Fresh Poultry | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 5 · Frozen Meat Products Fresh Pork | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 6 · Cooked Meat Products | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 7 · Processed Meat Products | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.