Official UK procurement notice
DOJ - NIPS Supply and Delivery of Gym Equipment 2024
Authority: Northern Ireland Prison Service (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Northern Ireland Prison Service wish to procure a cost efficient Supply, Delivery, Maintenance and Repair of Sports, Fitness and Gym Equipment. The equipment provided must be fit for purpose and of full commercial grade quality due to the high usage level. The equipment and facilities are located within 4 prison establishments throughout Northern Ireland at Hydebank Wood College and Women’s Prison, HM Prison Maghaberry, HM Prison Magilligan and Prisoner Assessment Unit. The new contract will remain in place for a period of 5 years with no further options to extend.
CPV: Gymnasium equipment · Leisure equipment · Musical instruments and parts
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 60%
- Quantitaive: 40%
Published award criteria (2)
- Qualitative: 60
- Quantitaive: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Jul 2024, 16:11 BST
- Last source update
- 5 Dec 2024, 10:14 GMT
- Award evaluation window
- 12 Aug 2024 – …
- Authority reference
ID 5366190- FTS notice number
2024/S 000-039184- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047c69Find a Tender
- Review procedure
CPD has complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision and provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into..
Publisher note: Contractors not delivering on contract requirements is a serious matter. It. means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they. will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the. matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, it may be. regarded as an act of grave professional misconduct and they may be issued. with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of. written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. period of up to 3 years. from the date of issue of the notice. The Authority expressly reserves the rights: (i) not to award any contract as. a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content. and structure of the. tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and. (iv) to award contract(s) in stages. And under no circumstances will the Authority be liable for any costs incurred by Candidates..
How it was run
Official notice- Submission deadline
- 12 Aug 2024, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Aug 2024, 15:30 BST
Timeline
12 Aug 2024 → 5 Dec 2024 · 4 dates- Submission deadline12 Aug 2024, 15:00 BST
- Bids opened12 Aug 2024, 15:30 BST
- Bids must remain valid until10 Nov 2024, 23:59 GMT
- Notice published5 Dec 2024, 10:14 GMT
Notice history
2 events · 2 releases on Find a Tender · since 5 Dec 2024- Status changed to complete5 Dec 2024, 10:14 GMT
- Buyer details updated5 Dec 2024, 10:14 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Withheld for security reasonsContract | £500,000 † | — | Awarded |
Contracts
Contract · Withheld for security reasons
- Signed
- 21 Nov 2024
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Northern Ireland Prison ServiceContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Review body
Bidders & participating suppliers
1 commercial party on the notice- withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.