Find a TenderAwarded
Published 13 Sept 2021, 14:45 BST

Official UK procurement notice

DOJ FSNI - Supply, Delivery, Installation and Maintenance of a Dual Headspace GC/FID Instrument for the Analysis of Ethanol in Body Fluids

Official notice

Authority: DoJ Forensic Science Northern Ireland

GoodsOpen procedure
Published estimate£300,000exc. VAT
Submissions closed 25 Oct 2021awarded 14 Feb 2022
Awarded to Information withheld for security reasons

What is being bought

Published requirement description

Forensic Science Northern Ireland (FSNI) is seeking to establish a contract for the supply and delivery, installation and maintenance of of a Dual Headspace GC/FID instrument for the analysis of ethanol in body fluids for both routine casework and method development/instrument validation work. FSNI’s primary purpose is the provision of effective scientific advice to support the delivery of justice. FSNI’s Analytical Services Team (AST) provides analysis of body fluids from both the Police Service of Northern Ireland and the State Pathologists Department for the presence of ethanol. FSNI currently uses one Dual Headspace GCFID instrument for the workflows described above and are wishing to replace their existing capacity through the procurement of this instrument.

CPV: Detection and analysis apparatus · Laboratory, optical and precision equipments (excl. glasses)

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£300,000
Delivery: Northern Ireland · FSNI, 151 Belfast Road, Carrickfergus, Northern Ireland, United Kingdom, BT38 8PL
Extensions: Initial period of 2 years, with 2 options to extend, for:- i 8 years ii 5 yearsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (10)
  • AC01 System Performance: 25%
  • AC02 System Delivery and Installation: 10%
  • AC03 Reactive Repair Strategy: 5%
  • SV1 Calibration performance: 7%
  • SV2 Quantitative accuracy: 7%
  • SV3 Quantitative precision: 7%
  • SV4 Software versatility / data processing / report generation: 7%
  • SV5 Analyse quantitation confidence: 7%
  • AC04 Pricing Schedule A – Supply, Delivery and Installation: 20%
  • AC05 Pricing Schedule B – Maintenance: 5%
Published award criteria (10)
  • AC01 System Performance: 25
  • AC02 System Delivery and Installation: 10
  • AC03 Reactive Repair Strategy: 5
  • SV1 Calibration performance: 7
  • SV2 Quantitative accuracy: 7
  • SV3 Quantitative precision: 7
  • SV4 Software versatility / data processing / report generation: 7
  • SV5 Analyse quantitation confidence: 7
  • AC04 Pricing Schedule A – Supply, Delivery and Installation: 20
  • AC05 Pricing Schedule B – Maintenance: 5
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Sept 2021, 14:45 BST
Last source update
1 Mar 2022, 14:04 GMT
Award evaluation window
25 Oct 2021 – …
Authority reference
ID 3612546
FTS notice number
2022/S 000-005574
Classification (CPV)
Detection and analysis apparatusLaboratory, optical and precision equipments (excl. glasses)
Delivery area
Northern Ireland (UKN0F)
Official registry OCID
ocds-h6vhtk-02e00c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015.

Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a).. . The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.. . The successful contractor’s performance on this contract will be managed as per specification and regularly monitored (see Procurement Guidance Note 1/12 Contract Management: https://www.financeni.gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF).Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
25 Oct 2021, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
25 Oct 2021, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Oct 2021 → 1 Mar 2022 · 4 dates
  1. Submission deadline
    25 Oct 2021, 15:00 BST
  2. Bids opened
    25 Oct 2021, 15:30 BST
  3. Bids must remain valid until
    23 Jan 2022, 23:59 GMT
  4. Notice published
    1 Mar 2022, 14:04 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Mar 2022, 14:04 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £300,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 14 Feb 2022
Awarded toValueDateStatus
Information withheld for security reasonsSME£300,000 †—Awarded

Contracts

  • DOJ FSNI - Supply, Delivery, Installation and Maintenance of a Dual Headspace GC/FID Instrument for the Analysis of Ethanol in Body Fluids · Information withheld for security reasonsSME

    Signed
    14 Feb 2022
    Value
    £300,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 1 from abroad0——

Contracting authority & participating public bodies

DoJ Forensic Science Northern Ireland

Contracting authorityBody governed by public lawGeneral public services c/o CPD Supplies and Services Division, 303 Airport Road West, BELFAST, UK, BT3 9EDContact email Published organisation website ↗

Dispute resolution & review bodies

  • See VI.4.3 / Review procedureReview body See VI.4.3 / Review procedure
  • The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Mediation bodyReview body N/A

Bidders & participating suppliers

1 commercial party on the notice
  • Information withheld for security reasonsAwarded supplier Information withheld for security reasons, Information withheld for security reasons, UKContact email

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria